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Letter of Intent Template

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LETTER OF INTENT

This Letter of Intent is entered into as of by and between Party A: (Entity type: ), with principal place of business at ; and Party B: (Entity type: ), with principal place of business at .

RECITALS

WHEREAS, Party A is the owner, operator or authorized representative of certain assets, business operations and/or equity described as ; and

WHEREAS, Party B has expressed an interest in evaluating, negotiating and potentially acquiring the Transaction described herein, subject to satisfactory due diligence and the negotiation and execution of definitive agreements; and

WHEREAS, the parties desire to set forth certain principal terms and conditions of the proposed transaction in this Letter of Intent to guide preparation of definitive documentation.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. TRANSACTION

1.1 Proposed Transaction. Subject to the terms of this Letter of Intent and the negotiation and execution of definitive agreements, Party A proposes to sell, transfer or otherwise convey to Party B, and Party B proposes to purchase from Party A, the Transaction described above (the "Transaction").

1.2 Purchase Price. The proposed aggregate purchase price shall be (the "Purchase Price"), subject to adjustment pursuant to terms to be agreed in the definitive agreement.

1.3 Payment Terms. Initial deposit or earnest money in the amount of shall be paid by Party B to an escrow or other mutually agreed mechanism, applied to the Purchase Price at closing. The balance shall be paid in cash at closing unless otherwise agreed in writing in the definitive agreements.

2. DUE DILIGENCE

2.1 Access and Information. Party A shall provide Party B and its representatives reasonable access to all material books, records, contracts, personnel and premises as reasonably requested by Party B for the purpose of conducting due diligence.

2.2 Period. The due diligence period shall commence on the effective date above and continue for , unless extended by written agreement of the parties.

3. EXCLUSIVITY

For the duration of the exclusivity period, Party A shall not, and shall cause its affiliates and representatives not to, solicit, negotiate, enter into or encourage any proposals or offers from third parties with respect to a transaction substantially similar to the Transaction. The exclusivity period shall be from the effective date, unless extended in writing by the parties.

4. CONFIDENTIALITY

All non-public information exchanged between the parties in connection with the Transaction shall be treated as confidential and used solely for purposes of evaluating and consummating the Transaction. The parties shall not disclose such information except to their respective employees, advisors and financing sources who have a need to know and who are bound to keep the information confidential on materially similar terms.

5. BINDING AND NON-BINDING PROVISIONS

Except as explicitly set forth in this Section 5 and in Sections 3 (Exclusivity), 4 (Confidentiality) and 7 (Expenses), which the parties agree are legally binding obligations, this Letter of Intent is non-binding and is intended solely as a statement of the parties' mutual intentions with respect to the principal terms of the Transaction. No party shall be bound to consummate the Transaction unless and until definitive agreements containing final terms acceptable to the parties have been executed.

6. CONDITIONS PRECEDENT

The consummation of the Transaction shall be subject to customary conditions precedent, including without limitation: (a) completion of due diligence to the reasonable satisfaction of the parties; (b) negotiation and execution of definitive agreements containing customary representations, warranties, covenants and indemnities; (c) receipt of any required third-party consents and governmental approvals; and (d) the absence of any material adverse change in the business, operations or financial condition of the subject of the Transaction prior to closing.

7. EXPENSES

Each party shall bear its own fees and expenses incurred in connection with the Transaction and the preparation and negotiation of definitive agreements, except as otherwise set forth in a definitive agreement or as required by applicable law.

8. NOTICES

All notices required or permitted under this Letter of Intent shall be in writing and shall be deemed given upon personal delivery, upon confirmed facsimile transmission, one business day after deposit with an overnight courier service, or three business days after mailing by certified mail, return receipt requested, to the addresses set forth above or such other address as a party may designate in writing.

9. GOVERNING LAW

10. MISCELLANEOUS

10.1 Entire Agreement. This Letter of Intent constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, of the parties.

10.2 Amendments; Waiver. No amendment, modification or waiver of any provision of this Letter of Intent shall be effective unless in writing and signed by the party against whom enforcement is sought. A failure or delay in enforcing any right shall not constitute a waiver of that right.

10.3 Severability. If any provision of this Letter of Intent is determined to be invalid, illegal or unenforceable in any respect, such provision shall be severed and the remainder of this Letter of Intent shall remain in full force and effect to the fullest extent permitted by law.

10.4 Counterparts. This Letter of Intent may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures transmitted by facsimile or electronic image shall be binding for all purposes.

11. ADDITIONAL TERMS

Party A Printed Name:

By:

Date:

Party B Printed Name:

By:

Date:

Enter text✕

What a Letter of Intent Template Is and When to Use It

A Letter of Intent Template (LOI Template) is a short, written document that outlines principal terms and basic commitments between parties before negotiating or executing a final agreement. It typically identifies the parties, summarizes key commercial points (price, scope, timeline, exclusivity), and records any conditions or milestones such as due diligence or financing. LOIs can be nonbinding, partly binding, or binding depending on language and intent; clear drafting preserves the parties' expectations while minimizing accidental contractual obligations prior to a final contract.

Why a Clear LOI Template Matters for Transactions

A well-structured LOI Template sets shared expectations, reduces negotiation time, and establishes procedural deadlines without committing to full contract terms.

Why a Clear LOI Template Matters for Transactions

Common Users and Roles for an LOI Template

The Letter of Intent Template is used by parties across deals stages: negotiating buyers and sellers, external counsel, and in-house deal teams seeking a written roadmap.

  • Buyers and investors preparing high-level offer terms during acquisition or investment talks, using LOIs to secure exclusivity periods and due diligence windows.
  • Sellers and business owners summarizing sale points, required approvals, and proposed closing mechanics before drafting purchase agreements.
  • Legal teams and procurement groups documenting conditional commitments, confidentiality needs, and steps for moving from LOI to binding contract.

Use the LOI Template to reduce misunderstandings and speed negotiation, while making binding intent explicit where required.

Essential Sections to Include in Your LOI Template

A concise LOI Template should include the parties, transaction summary, price or consideration outline, key conditions, timeline, and signature blocks so parties understand next steps and whether obligations are intended to be binding or nonbinding.

Parties

Full legal names and business types for every party to avoid later identity disputes.

Transaction Summary

High-level description of the transaction, assets or shares involved, and any included exclusions.

Price / Consideration

Express the amount, payment structure, escrow details, or other compensation precisely.

Conditions

List due diligence requirements, financing contingencies, regulatory approvals, and material condition precedents.

Timing

State effective date, exclusivity window, and critical deadlines for due diligence and closing.

Binding Language

Clear clause specifying which sections (if any) are binding, such as confidentiality or exclusivity provisions.

Step-by-Step: Filling Out a Letter of Intent Template

Follow these steps to complete an LOI from draft to signed copy, minimizing ambiguity and accidental commitments.

  • 01
    Draft: Populate parties, summary, price, and key conditions using precise language.
  • 02
    Flag Binding Terms: Explicitly mark which clauses are intended to be binding (e.g., confidentiality, exclusivity).
  • 03
    Review: Legal counsel and finance teams review for tax, regulatory, and commercial impact.
  • 04
    Sign and Distribute: Collect signatures, record dates, and provide executed copies to all parties.

How an LOI Moves Through a Typical Deal Workflow

An LOI sets the procedural flow for negotiations, due diligence, and contract drafting; these stages describe common handoffs.

  • Offer: Buyer issues LOI summarizing material terms to seller for review.
  • Negotiation: Parties refine price, conditions, and timelines before signing the LOI.
  • Due Diligence: Buyer conducts inspections, financial review, and verification per LOI conditions.
  • Transition to Contract: Lawyers convert LOI terms into final purchase or investment documentation.

Configuring an Online LOI Workflow

Set up fields and routing in your eSigning platform to match your deal process and required approvals.

Field Configuration
Signature Required for each party; set signer order if sequential approvals needed
Initials Place initials on material changes or page acknowledgments
Date Field Auto-fill with signer date to ensure consistent effective date tracking
Conditional Field Show additional clauses if buyer selects 'Include financing contingency'

Delivery and Technical Options for eSigning an LOI

Choose a platform that supports your authentication, audit trail, and integration needs.

  • Integrations: Salesforce, NetSuite, Google Workspace support
  • Document Formats: PDF, DOCX, and HTML imports
  • Authentication: Email, SMS, or advanced signer verification

Ensure the platform records timestamps, IPs, and produces a reproducible certificate of completion for future reference.

Security and Compliance Features to Consider

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Certifications: SOC 2 Type II available
HIPAA: BAA available for covered workflows
21 CFR Part 11: Supported for regulated records
ESIGN / UETA: Compliant with federal and state e-sign laws
Accessibility: WCAG 2.0 Level AA compliance

Typical Deadlines and Timeframes in an LOI

LOIs often include milestone dates for exclusivity, due diligence, and closing; specify clear calendar dates or precise countdowns from the Effective Date.

Effective Date:

MM/DD/YYYY — start point for all timed obligations

Exclusivity End:

e.g., 60 days from Effective Date for exclusive negotiation rights

Due Diligence Deadline:

Exact date by which buyer must complete inspections

Financing Contingency:

Deadline for buyer financing approval or termination right

Target Closing:

Projected closing date or window for final agreement execution

Key Stages from LOI to Final Agreement

Use a milestone view to track negotiation, diligence, approvals, and closing for clear handoffs between teams.

01

LOI Execution

Parties sign the LOI and record the Effective Date.

02

Exclusivity Period

Seller refrains from talks with other buyers during the stated window.

03

Due Diligence

Buyer completes review and raises issues or termination notices.

04

Contract Drafting

Legal teams finalize binding purchase or investment documents for closing.

Common Pitfalls When Preparing an LOI

  • Unclear binding language that unintentionally creates enforceable obligations rather than an outline for further negotiation.
  • Vague transaction descriptions that omit essential components (assets included, exclusions, or liability allocation) causing later disputes.
  • Failing to specify effective and deadline dates precisely, which can void exclusivity or permit opportunistic behavior.
  • Neglecting confidentiality or IP protections when sensitive information is shared during due diligence.

Risks and Legal Consequences to Watch For

Accidental Contract: Unintended binding obligations
Confidentiality Breach: Loss of trade secrets
Tax Exposure: Unclear consideration reporting
Regulatory Delay: Approval contingent delays
Signature Dispute: Questioned signer authority
Ineffective Dates: Missed deadlines or lapses

Real-World LOI Examples and Customer Context

These examples show how organizations use concise LOIs to accelerate negotiation, protect sensitive data, and transition quickly to binding agreements.

Optica Ventures LLC

A small investment firm used a short LOI to secure exclusive negotiation rights while completing due diligence.

  • The LOI included a 45-day exclusivity period and confidentiality clause.
  • The approach reduced negotiation time and clarified closing conditions before counsel drafted the final purchase agreement.

Martin Properties

A real estate operator issued LOIs to prequalify buyers and reserve property while valuation checks were completed.

  • LOIs included financing contingencies and inspection windows.
  • This practice allowed the seller to move quickly to contract once financing cleared, improving deal throughput.

eSignature Pricing and Feature Snapshot for LOI Execution

Compare common vendor starting prices and core capabilities relevant to executing Letters of Intent online; signNow is listed first per vendor comparison requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes Varies Varies

Frequently Asked Questions About Using an LOI Template

Answers to common questions about binding effect, electronic signatures, notarization, and how to avoid common drafting mistakes.


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