Establishing secure connection…Loading editor…Preparing document…

Licensor Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LICENSOR AGREEMENT

Parties and Effective Date

This Licensor Agreement ("Agreement") is made and entered into as of Effective Date: , by and between Licensor: and Licensee: .

WHEREAS

WHEREAS, Licensor owns certain intellectual property, know-how, and related rights described in this Agreement and has the authority to grant licenses with respect thereto; and

WHEREAS, Licensee desires to obtain, and Licensor is willing to grant, a license to use the licensed rights in accordance with the terms and conditions set forth herein; and

WHEREAS, the parties desire to set forth their respective rights, obligations and remedies in connection with the license and related services.

Definitions

"Licensed Materials" means the intellectual property, documentation, technical data, and deliverables to be made available by Licensor to Licensee as described in the Scope of Work below. "Territory" means the geographic area identified below.

Scope of License

License Type: Exclusive Non-exclusive Limited to:

Territory: ; Sublicensing Rights: Permitted Prohibited

Payment Terms

License Fee Amount: $.

Payments are due within days of invoice. Late payments shall incur interest at or the maximum rate permitted by law, whichever is less. Licensee shall reimburse Licensor for reasonable collection costs and attorneys' fees incurred to collect overdue amounts.

Term and Termination

Term Start Date: . Term End Date: .

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Licensor may terminate immediately upon written notice if Licensee materially breaches this Agreement and fails to cure such breach within days after receipt of written notice. Termination shall not relieve Licensee of obligations to pay accrued fees, nor Licensor's obligations to refund amounts expressly required by this Agreement.

Confidentiality

"Confidential Information" means non-public information disclosed by a party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information does not include information that: (i) is or becomes generally known to the public through no fault of the receiving party; (ii) was rightfully known by the receiving party prior to disclosure; (iii) is rightfully obtained by the receiving party from a third party without restriction; or (iv) is independently developed by the receiving party without use of the disclosing party's Confidential Information.

The receiving party shall (a) hold the disclosing party's Confidential Information in confidence with at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care; (b) not use such Confidential Information except to perform its obligations or exercise its rights under this Agreement; and (c) not disclose such Confidential Information to any third party except to those employees, contractors or advisors with a need to know who are bound by confidentiality obligations no less protective than those set forth herein. The confidentiality obligations herein shall survive termination of this Agreement for a period of years.

Intellectual Property and Ownership

Licensor retains all right, title and interest in and to the Licensed Materials and any modifications, improvements, or derivatives thereof created by Licensor. Licensee acquires only the license rights expressly granted in this Agreement. Any enhancements or custom developments performed by Licensee do not vest in Licensor unless agreed in writing. Licensee shall not remove or alter any proprietary notices contained in the Licensed Materials.

Representations; Indemnity; Limitation of Liability

Each party represents that it has the full corporate power and authority to enter into this Agreement. Licensor represents that, to its knowledge, it has the rights necessary to grant the license herein. Licensee represents that it will use the Licensed Materials in compliance with applicable law. Licensee shall indemnify, defend and hold harmless Licensor from and against any claim arising out of Licensee's use of the Licensed Materials, breach of this Agreement, or infringement resulting from Licensee's modifications or combinations. EXCEPT FOR WILLFUL MISCONDUCT OR GROSS NEGLIGENCE, NEITHER PARTY SHALL BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, AND EACH PARTY'S AGGREGATE LIABILITY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID OR PAYABLE BY LICENSEE TO LICENSOR UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the other party at the address set forth above or to such other address as a party designates by notice. Notices shall be deemed given upon receipt.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles. Except to the extent a party seeks injunctive relief, the parties shall submit any dispute arising under this Agreement to binding arbitration pursuant to the rules agreed by the parties, with the arbitration to be conducted in the county of the governing law state unless otherwise agreed in writing.

Entire Agreement; Amendments

This Agreement, including all exhibits and attachments expressly incorporated herein, constitutes the entire agreement and understanding between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. No modification, amendment or waiver of any provision of this Agreement shall be binding unless in writing and signed by authorized representatives of both parties.

Severability and Assignment

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other, except that either party may assign this Agreement in its entirety in connection with a merger, sale of substantially all assets, or change of control.

Execution

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Electronic signatures shall be deemed binding for all purposes.

Licensor — Printed Name:

By:

Date:

Licensee — Printed Name:

By:

Date:

Enter text✕

What a Licensor Agreement Is and When It Applies

A Licensor Agreement is a written contract by which the owner of intellectual property (the licensor) grants a licensee the right to use, reproduce, distribute, or otherwise exploit specified IP under defined terms. Typical subject matter includes copyrights, trademarks, software, patents, trade secrets, and content. The agreement sets the scope of permitted uses, payment or royalty terms, duration, quality controls, and remedies for breach. Parties commonly record key dates, performance obligations, and dispute-resolution procedures so that rights and responsibilities are clear and enforceable under applicable law.

Why a Clear Licensor Agreement Matters

A well-drafted Licensor Agreement clarifies ownership and permitted uses, reduces ambiguity about royalties and scope, and creates enforceable remedies that protect both licensor and licensee during commercial exploitation of the IP.

Why a Clear Licensor Agreement Matters

Who Commonly Uses a Licensor Agreement

Licensor Agreements are used by creators, businesses, and intermediaries who need to grant or receive rights in intellectual property under controlled terms.

  • Independent creators and rights holders: authors, photographers, composers licensing content to publishers or platforms.
  • Software and technology companies: licensors of code, APIs, or SaaS components to integrators and resellers.
  • Publishers, broadcasters, and platforms: entities licensing distribution rights, sublicenses, or territory-limited exploitation.

Use this agreement when parties need written, enforceable terms about scope, compensation, quality controls, and termination.

Core Sections to Include in a Professional Licensor Agreement

A comprehensive Licensor Agreement organizes obligations and protections so the parties can predict performance and resolve disputes quickly.

Grant of Rights

Describe precisely which rights are granted (exclusive, non-exclusive, sublicensing rights), the media and modes of use, and any reserved rights retained by the licensor.

Scope & Territory

Limit permitted uses by territory, channel, platform, and language; define whether digital, physical, and derivative works are included or expressly excluded.

Term and Termination

Specify effective date, duration, renewal terms, and termination triggers including material breach, insolvency, or failure to meet sales or performance milestones.

Payment & Royalties

State upfront fees, royalty rates, minimum guarantees, billing schedules, audit rights, currency, and handling of taxes or withholding obligations.

Representations & Warranties

Require the licensor to warrant ownership and non-infringement, and require the licensee to warrant permitted use and compliance with regulations.

Indemnification & Liability

Allocate responsibility for third-party claims, set caps on liability where appropriate, and include procedures for defense and settlement of claims.

Step-by-Step: How to Complete a Licensor Agreement

Follow this sequence to assemble and execute a complete and enforceable agreement.

  • 01
    Assemble parties: Confirm legal names, business structure, and authority to sign before drafting.
  • 02
    Define scope: Write clear grant language describing allowed uses, media, and territory.
  • 03
    Agree compensation: Document fee schedules, royalties, and audit rights in detail.
  • 04
    Execute and retain: Obtain signatures, print dated copies, and store originals per retention policy.

How Electronic Completion Works for a Licensor Agreement

Digital workflows let parties prepare, sign, and archive the agreement while preserving an audit trail and meeting federal e-signature standards.

  • Upload document: Sender uploads the agreement PDF or DOCX to the eSignature platform.
  • Place fields: Add signature, date, and initial fields plus any conditional or formula fields.
  • Add signers: Enter signer emails and set authentication method (email link, SMS code, or stronger).
  • Send & record: Platform delivers signing links, captures timestamps, and issues a certificate of completion.

Technical Requirements and Integrations for eSigning

Choose a platform that supports required file formats, authentication levels, and the integrations your workflow needs.

  • File formats: PDF, DOCX, HTML, Excel supported
  • Integration partners: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Authentication options: Email, SMS, KBA, SSO/SAML

Security and Compliance Essentials to Verify

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Certifications: SOC 2 Type II, ISO 27001, PCI DSS
HIPAA: BAA required for PHI handling
ESIGN / UETA: Federal and state e-signature compliance
21 CFR Part 11: Controls for FDA-regulated records
Accessibility: WCAG 2.0 Level AA compliance

Common Preparation Pitfalls to Avoid

  • Overbroad grants: granting unspecified rights or future technologies creates ambiguity and may unintentionally transfer more than intended.
  • Vague payment terms: undefined royalty base, missing audit rights, or unclear currency and tax treatment lead to disputes and collection issues.
  • Missing authority: allowing someone without signing authority to execute the agreement can render the contract voidable or unenforceable.
  • Ignoring export or regulatory limits: licensing technology overseas without export-control checks can create compliance liabilities and penalties.

Legal and Commercial Risks of a Flawed Agreement

Infringement Claims: Third-party IP liability
Loss of Rights: Unintended exclusive grants
Monetary Damages: Royalties, penalties, and counsel fees
Contract Rescission: Agreement declared void
Regulatory Fines: Export or privacy violations
Tax Consequences: Withholding or misreporting exposure

eSignature Vendor Pricing and Feature Snapshot

Comparison of typical starting prices and key attributes for common eSignature vendors; signNow is listed first per table format requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Tips for Clean Execution and Fewer Disputes

Adopt consistent drafting and execution practices to reduce rework and litigation risk.

Use precise grant language
Avoid ambiguous terms like 'use as needed.' Specify formats, media, and permitted derivative works so both parties share a clear expectation of rights.
Document payment mechanics
Define royalty base, reporting frequency, and audit process. Require supporting documentation for revenue calculations and set a discrete audit window and remedy for discrepancies.
Verify signing authority
Confirm signers have authority to bind the entity. For corporations, include title and capacity in the signature block and consider requiring corporate resolutions when appropriate.
Preserve an audit trail
When signing electronically, capture timestamps, signer IP, authentication method, and a certificate of completion to support enforceability under ESIGN and UETA.

Frequently Asked Questions About Licensor Agreements

Answers to common execution, enforceability, and practical questions when preparing or signing a Licensor Agreement.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users