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Likeness Rights Agreement

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LIKENESS RIGHTS AGREEMENT

This Likeness Rights Agreement ("Agreement") is made and entered into as of Effective Date: by and between Licensor Name: with primary address: ("Licensor"), and Licensee Name: with primary address: ("Licensee").

RECITALS

WHEREAS, Licensor possesses certain proprietary rights in and to Licensor's name, image, likeness, voice, signature, persona and biographical information, including any photographic, audio and video recordings and stills (collectively, "Likeness"), and has the right to grant permission for the use of such Likeness;

WHEREAS, Licensee desires to obtain and Licensor is willing to grant a license to use the Likeness for the specific purposes and in accordance with the terms set forth in this Agreement;

WHEREAS, the parties intend by this Agreement to define the scope of rights granted, the compensation to be paid, and the rights and obligations of each party with respect to the Likeness.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. GRANT OF RIGHTS

1.1 Grant. Subject to the terms and conditions of this Agreement, Licensor hereby grants to Licensee a license to use the Likeness solely for the Permitted Uses described below, during the Term and within the Territory specified in this Agreement. The license granted herein is limited, non-transferable except as provided in Section 11, and is subject to the restrictions and approvals set forth in this Agreement.

1.2 Permitted Uses. Licensee may use the Likeness for the following purposes:




If additional or different uses are required, such uses must be approved in writing by Licensor.

1.3 Territory and Term. The Territory for the license is: . The Term of the license commences on Start Date: and expires on End Date: unless earlier terminated in accordance with Section 7.

1.4 Sublicensing and Assignment. Licensee shall not sublicense or assign any rights granted hereunder without the prior written consent of Licensor, which consent shall not be unreasonably withheld; provided that Licensee may assign this Agreement in its entirety to an acquirer of substantially all of Licensee's business to which the license relates.

2. CONSIDERATION

2.1 License Fee. As full consideration for the rights granted herein, Licensee shall pay Licensor a fee of: $ payable in accordance with the Payment Schedule below.

3. MORAL RIGHTS; WAIVER

Licensor hereby irrevocably waives, to the fullest extent permitted by law, any and all moral rights, rights of attribution, or rights of integrity in the Likeness, and consents to any and all uses of the Likeness permitted by this Agreement, including alterations, cropping, and other changes, provided such uses are not otherwise unlawful or defamatory.

4. REPRESENTATIONS AND WARRANTIES

4.1 Licensor represents and warrants that: (a) Licensor is the legal owner of the Likeness or otherwise has the authority to grant the rights granted herein; (b) the grant of rights will not violate or infringe any right of any third party; and (c) there are no pending claims, liens or encumbrances with respect to the Likeness.

4.2 Licensee represents and warrants that its intended uses of the Likeness will comply with applicable laws and will not be defamatory, obscene, or otherwise unlawful.

5. INDEMNIFICATION

5.1 Licensor Indemnity. Licensor shall indemnify, defend and hold harmless Licensee and its officers, directors, agents and employees from and against any and all claims, liabilities, losses, costs and expenses (including reasonable attorneys' fees) arising out of any breach of Licensor's representations and warranties in Section 4.

5.2 Licensee Indemnity. Licensee shall indemnify, defend and hold harmless Licensor from and against any and all claims, liabilities, losses, costs and expenses arising out of Licensee's use of the Likeness in a manner not authorized by this Agreement or in violation of applicable law.

6. CONFIDENTIALITY

Each party agrees to keep confidential and not disclose to any third party any nonpublic business information of the other party obtained in connection with this Agreement, except as necessary to perform obligations hereunder or as required by law. The confidentiality obligations survive termination of this Agreement for a period of two (2) years.

7. TERMINATION

7.1 Termination for Cause. Either party may terminate this Agreement upon written notice if the other party materially breaches any provision of this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

7.2 Effect of Termination. Upon termination, Licensee shall cease all future uses of the Likeness except to the extent necessary to wind down existing uses and to fulfill obligations for materials already produced and distributed; provided that Licensee shall not be required to recall or destroy existing inventory that was lawfully produced prior to termination unless otherwise ordered by a court of competent jurisdiction.

8. PUBLICITY AND CREDIT

Licensee shall not use Licensor's name or other biographical information for endorsement of any product or service without Licensor's prior written consent. Unless otherwise agreed, Licensee may include an unobtrusive credit line in connection with uses of the Likeness.

9. ASSIGNMENT

Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that Licensee may assign to an affiliate or as part of a corporate merger, acquisition, or sale of all or substantially all of its assets without Licensor's consent.

10. NOTICES

Any notice required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below by certified mail, return receipt requested, nationally recognized overnight courier, or personal delivery, and shall be effective upon receipt.

11. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may be amended only by a writing signed by both parties. No waiver of any provision of this Agreement shall be effective unless in writing signed by the party waiving compliance. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

12.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

12.2 Entire Agreement. This Agreement, together with any exhibits or schedules attached hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral.

12.3 Severability. If any provision of this Agreement is held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect, and the invalid or unenforceable provision shall be reformed to the minimum extent necessary to make it valid and enforceable while preserving the parties' intent.

13. MISCELLANEOUS PROVISIONS

13.1 Remedies. The parties acknowledge that money damages may be an inadequate remedy for breach of certain provisions of this Agreement and that a party shall be entitled to seek equitable relief, including injunction and specific performance, in addition to any other remedies available at law or in equity.

13.2 Relationship of Parties. The parties are independent contractors and nothing in this Agreement shall be construed to create a partnership, joint venture, employment or agency relationship between them.

Licensor Printed Name:

By:

Date:

Licensee Printed Name:

By:

Date:

Enter text✕

What a Likeness Rights Agreement Is and When It’s Used

A Likeness Rights Agreement (sometimes called a model or release agreement) is a written contract where an individual grants permission to use their name, image, voice, or other personal attributes in specified media. It defines scope, duration, compensation, and uses, and clarifies ownership and license rights for commercial, editorial, or promotional purposes.

Why a Clear Release Matters for Use of Personal Images

A written Likeness Rights Agreement reduces legal risk by documenting consent, scope, and compensation. It helps avoid misappropriation, civil claims, and disputes over ownership or reuse rights under state publicity laws and contract law.

Why a Clear Release Matters for Use of Personal Images

Who Typically Prepares or Signs a Likeness Rights Agreement

Signers should include the person whose likeness is used and an authorized representative for organizations; if the subject is a minor, a parent or legal guardian must sign.

  • Photographers, creative agencies, and advertisers securing permission for campaign use of images and footage.
  • Healthcare providers and research teams when patient images or recordings are used in education or publications.
  • Schools, event organizers, and media outlets collecting consent for student or attendee photos and video.

Core Elements to Include in a Professional Likeness Rights Agreement

A concise, enforceable agreement clearly defines parties, rights granted, scope, compensation, term, and legal protections. Each section should be specific to avoid ambiguity about permitted uses, media, territories, and exclusivity.

Parties

Identify all signatories by full legal name and legal entity type, including representative and licensor details.

Grant of Rights

Specify the exact rights granted (use, reproduce, distribute, modify), whether exclusive or non‑exclusive, and any sublicensing terms.

Permitted Uses

Describe allowed media (print, digital, broadcast), geographic territory, and duration of permitted use with clear limits.

Compensation

State payment terms, amounts, schedules, and whether payment is a one‑time fee, royalty, or credit only.

Term and Termination

Define effective date, renewal or expiration, and conditions allowing termination or revocation.

Warranties and Indemnity

Include representations about authority to grant rights and indemnities for third‑party claims and misuse.

Step-by-Step: How to Complete a Likeness Rights Agreement

Follow these sequential steps to prepare, execute, and store a valid likeness release with clear permissions and evidentiary support.

  • 01
    Prepare Draft: Assemble parties, scope, compensation, and term before sending for signature.
  • 02
    Confirm Identity: Collect government ID or verify identity through trusted authentication.
  • 03
    Obtain Signatures: Send for signature (electronic or wet) and ensure minors have parental consent.
  • 04
    Store Record: Save the executed agreement and audit trail securely for retention period.

Configuring an Online Signing Workflow for Releases

Configure fields and authentication to match the agreement’s risk profile and legal needs before sending for e-signature.

Field Configuration
Signature Fields Place signature, printed name, date, and parental consent fields if required
Authentication Use email plus SMS code or KBA for higher assurance
Conditional Fields Show parental consent fields when subject is under 18
Notifications Enable return copy and completion audit report to all parties

Distribution and Technical Requirements for Electronic Execution

Retain a tamper‑evident signed PDF and an audit trail (timestamps, IP address) to support attribution and enforceability.

  • File Formats: PDF, DOCX supported
  • Authentication: Email, SMS code, or stronger
  • Integrations: Salesforce, Microsoft 365, NetSuite

Typical Routing: From Draft to Archived Release

This flow outlines common destinations and actions after preparing the agreement for signature and distribution.

  • Draft: Create and review the release text and attachments
  • Send: Deliver to signers via secure link or email
  • Sign: Signer authenticates and applies signature
  • Archive: Store final PDF and audit trail in records system

Key Dates, Notice Periods, and Timing Considerations

Track effective dates, license terms, notice windows, and document retention obligations to maintain rights and compliance.

Effective Date:

Date when license rights and obligations begin (MM/DD/YYYY)

License Term:

Defined duration or perpetual grant as stated in agreement

Revocation Notice:

If allowed, specify notice period for termination or revocation

Payment Deadlines:

Specify schedule for any fees or royalties due

Record Retention:

Retain executed agreement per applicable retention rules

Common Mistakes to Avoid When Preparing a Release

  • Vague scope language that fails to define media, territory, or duration, leaving reuse open to dispute.
  • Failing to secure parental consent for minors, which can invalidate permissions and lead to statutory claims.
  • Not documenting authority when an agent signs for a corporation or third party, creating enforceability questions.
  • Using handwritten initials or informal messages without a dated signature block or clear audit trail.

Potential Legal and Financial Consequences of an Incomplete or Incorrect Release

Breach Damages: Monetary damages for unauthorized use
Injunction Risk: Court orders to stop distribution
Statutory Claims: Right of publicity penalties
License Forfeiture: Loss of distribution rights
Reputational Harm: Damage to brand and relationships
Regulatory Exposure: HIPAA or FERPA violations where applicable

eSignature Platform Comparison for Executing Likeness Releases

Compare common vendor criteria when choosing an eSignature provider for releases; signNow is listed first per platform capabilities and pricing tiers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-World Use Cases for Likeness Releases

These example scenarios show typical language and operational steps relevant to common use cases for likeness permissions.

Advertising Campaign

A marketing agency needs signed releases for talent featured in a nationwide ad shoot to cover print and online use.

  • Require exclusive or non-exclusive license choices and record compensation terms.
  • The executed release must specify territory, duration, media, and include an audit trail for enforcement and payment reconciliation.

Clinical Publication

A healthcare research team seeks permission to publish patient images in a journal and at conferences.

  • Include HIPAA authorization language and BAA where PHI is disclosed.
  • Ensure the release references intended academic uses, preserves anonymity where required, and documents retention under HIPAA rules for six years.

Frequently Asked Questions About Likeness Rights Agreements

Answers to common questions about validity, e-signature use, minors, revocation, notarization, and privacy considerations.


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