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Lindstrom Air Cooling and Heating Maintenance Agreement

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Maintenance Agreement for Heating or Air Conditioning Equipment

Agreement made on the between of , referred to herein as Customer or Client, and (name of Company), a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Company.

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. SERVICE

Company shall provide service for maintenance within 60 days following the approval of the maintenance agreement by the Client. The maintenance will be performed during the regular service hours from Monday to Friday, 7:00am to 4:00pm.

2. MAINTENANCE PROGRAM

Company shall perform maintenance as described as follows:

A. Verification of the refrigeration fluid (Freon level);

B. Verification of the heating mode (only for heat pump);

C. Verification of the cooling mode;

D. Verification of the defrost cycle (in heating mode only);

E. Verification of the interior thermostat’s operations;

F. Verification of the refrigerant line sealant;

G. Verification of the sound level from the outside unit;

H. Visual inspection of the different components of the system;

I. Lubrication of the outside fan motor (if applicable).

J. Cleaning of exterior coil (if necessary);

K. Cleaning of interior coil (if necessary);

L. Verification of the condensation drain (in cooling mode);

M. Verification of air filters;

N. Verification of exterior cut off;

O. Explanation of the use of the system or indoor thermostat if necessary; at least once described in and at the frequency or on the occasions set out in the Agreement.

3. CUSTOMER OBLIGATIONS

The maintenance does not cover pointless visits caused by the system’s inaccessibility or by a missed appointment by the Client. It is of the Client’s responsibility to assure his presence during the entire appointment to make sure that the system covered by the maintenance plan is accessible at all times. A charge of $ plus tax shall be billed to you for every missed appointment or pointless visit.

4. LIMITATION OF LIABILITY

YOU ACKNOLEDGE AND AGREE THAT UNDER NO CIRCUMSTANCE WE, OUR AGENTS, CONTRACTORS OR LICENSEES, SHALL BE LIABLE FOR ANY DIRECT OR INDERECT DAMAGES WHATSOEVER, INCLUDING BUT WITHOUT LIMITATIONS, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, PROPERTY DAMAGES, LOST TIME, LOSS OF USE OF COVERED PROPERTY OR ANY OTHER PROPERTY, INCLUDING WITHOUT LIMITATION REAL OR PERSONAL PROPERTY, PRODUCTS OR EQUIPMENT(S), OR ANY OTHER DAMAGES RESULTING FROM THE BREAKDOWN OR FAILURE OF THE UNIT COVERED UNDER THIS PLAN, DELAYS IN SERVICING OR REPAIRING THE UNIT OR BY THE INABILITY TO SERVICE OR REPAIR THE UNIT.

5. OWNERSHIP OF EQUIPMENT

The Customer agrees that all the equipments is the property of the Customer and is deemed to be in good condition. Company’s liability hereunder does not extend to damages caused by leaking storage tanks or oil lines inside or outside the residence, above or below the ground, or the failure of one of the equipments and Company is not liable for secondary or consequential damages.

6. CONDITIONS OF PARTS REPLACEMENT

All repairs or part replacements as well as the addition of Freon are excluded from this maintenance plan and shall be to the Client’s expense. When the equipment subjected to this plan is covered by an extended warranty, the repairs shall be carried out according to the conditions of these warranties. For all equipment not aimed by an extended warranty, and requiring a repair or a part replacement or the addition of Freon, an estimate will be submitted to you before any repair. Company shall then have the sole right to decide if any parts must be replaced in order to assure the adequate functioning, security and efficiency of the unit and Company will also have the right to decide if a new or remanufactured part shall be used for the replacement.

7. TERM and COST

The term of this Agreement shall begin on and extend to . Cost of this Agreement is $ on the date this Agreement is executed or $ per month for months, payable on the first day of each month beginning .

8. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

9. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

10. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

11. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

12 Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

13. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

14. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

15. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

______________________________ By:

Enter text✕

What the Lindstrom Air Cooling and Heating Maintenance Agreement Is

The Lindstrom Air Cooling and Heating Maintenance Agreement is a written contract that defines recurring HVAC maintenance services between Lindstrom Air and a customer. It sets the scope of work, service frequency, preventive maintenance tasks, parts and labor provisions, pricing and payment terms, start and end dates, and procedures for service requests, cancellations, and renewals. The agreement also clarifies liability limits, warranty handling, emergency response commitments, and recordkeeping responsibilities to reduce disputes and ensure consistent service delivery. It can be executed electronically where permitted by law.

Why a Formal Maintenance Agreement Matters

Using a formal Lindstrom Air Cooling and Heating Maintenance Agreement documents expectations, reduces service disputes, clarifies payment schedules and liability, and provides a clear mechanism for scheduling, emergency response, and contract renewal. It supports consistent service and legal enforceability.

Why a Formal Maintenance Agreement Matters

Who Typically Completes and Signs This Agreement

Lindstrom Air Cooling and Heating Maintenance Agreement is commonly completed by service providers and property owners to formalize recurring HVAC care.

  • Residential customers: homeowners and small landlords scheduling seasonal tune-ups and emergency repairs.
  • Commercial clients: property managers, building owners, and facility staff on preventative maintenance contracts.
  • Service teams: Lindstrom Air dispatchers, technicians, and supervisors who execute and document work.

The following roles typically prepare or sign the agreement for operational and compliance purposes.

Primary Signatory Profiles

Lindstrom Representative

The company signatory is a Lindstrom Air account manager or authorized service manager with authority to bind the company for maintenance services, pricing, and emergency response commitments. They coordinate scheduling, approve parts replacements within agreed limits, and manage warranty claims.

Customer

The customer is the account holder (homeowner, landlord, or property manager) responsible for payment, access to the premises, and timely scheduling. They must report equipment issues promptly and follow specified maintenance access and safety requirements to preserve warranty coverage and service continuity.

Core Sections to Include in a Professional Agreement

Core sections of the Lindstrom Air Cooling and Heating Maintenance Agreement describe services, schedules, pricing, liability, termination, and administrative processes for clear operational governance.

Scope of Work

Define included preventive tasks, inspection intervals, filter changes, lubrication, system checks, and exclusions such as major component replacement or performance upgrades not covered under routine maintenance.

Service Schedule

Specify frequency (monthly, quarterly, biannual), preferred service windows, and procedures for rescheduling, emergency service, and seasonal plan adjustments to align with equipment needs and response time expectations.

Pricing & Payment

List recurring fees, one-time inspection charges, accepted payment methods, late payment penalties, and any invoicing schedule or deposit requirements for contracted maintenance and tax billing.

Parts & Labor

Clarify responsibility for replacement parts, parts warranty, labor coverage, markups on third-party parts, and preauthorization thresholds for repairs above a set dollar amount and emergency parts sourcing.

Liability & Insurance

State liability limits, indemnification clauses, required customer insurance, and procedures for handling property damage, personal injury, and third-party claims during maintenance including proof of coverage requirements.

Termination & Renewal

Define notice periods, automatic renewal terms, early termination fees, and conditions for contract modification after major equipment changes or regulatory requirements including mutual consent procedures.

Step-by-Step: Completing and Executing the Agreement

Follow these steps to complete and execute the Lindstrom Air Maintenance Agreement accurately online or on paper.

  • 01
    Prepare information: Gather customer details, equipment list, and service history.
  • 02
    Complete fields: Enter legal names, dates, and pricing.
  • 03
    Review terms: Confirm liability, parts responsibility, and termination rights.
  • 04
    Sign and distribute: Obtain signatures, provide copies, and store records.

Typical Workflow for Sending and Signing

Typical workflow for issuing, signing, and activating a maintenance agreement between Lindstrom Air and a customer.

  • Draft: Prepare agreement using the standard template.
  • Send: Deliver to customer by email or platform link.
  • Authenticate: Verify signer identity via email or SMS code.
  • Complete: Capture signatures, timestamp, and send final copy.

Recommended Digital Workflow Settings

Configure the digital workflow to match Lindstrom Air operational steps and signing requirements for consistent processing.

Workflow Field Name and Purpose Configuration
Signature field for both parties Required for customer and Lindstrom representative.
Execution date auto-population field for records Auto-fill with execution date.
Initials field for page acknowledgements Optional for page acknowledgements.
Authentication method selection (email/SMS) recommended Email link or SMS code recommended.

Technical Considerations for Electronic Completion

For digital completion, ensure system compatibility, signer access, and retention practices match company policies and regulatory obligations.

  • File formats: PDF, DOCX, and editable templates supported.
  • Integrations: Salesforce, NetSuite, Microsoft 365 integrations recommended.
  • Authentication options: Email link, SMS code, or KBA.

How a Maintenance Agreement Differs from a One-Time Service Contract

Quick contrast between a one-time service contract and a recurring maintenance agreement to clarify obligations and billing.

Primary Comparison Criteria for Document Types Service Contract Maintenance Agreement
Payment structure one-time recurring subscription
Service frequency as-needed scheduled periodic visits
Scope specific repairs preventive maintenance tasks
Termination per job completion notice period required

eSignature Vendor Pricing and Capability Snapshot

Compare common eSignature vendors on price and essential capabilities for executing the Lindstrom Air Maintenance Agreement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Completing and Signing

Common questions and practical answers about completing, signing, and storing the Lindstrom Air Maintenance Agreement.


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