Establishing secure connection…Loading editor…Preparing document…

Livescan Consent Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LIVESCAN CONSENT FORM

This Livescan Consent Form authorizes the capture and submission of biometric fingerprint impressions to authorized criminal justice and licensing agencies for the purpose indicated below. By signing this form the applicant grants permission for the collection, use and disclosure of fingerprint information as described herein and certifies the information provided on this form is true and correct.

Applicant Information

Date of Birth:

Place of Birth:

Sex/Gender:    Height:    Weight:

Eye Color:    Hair Color:

Identification Presented

            If Other, describe:

ID Number:    Issuing State/Country:

Requesting Agency / Employer

Purpose of Fingerprinting

           

Fee and Payment

Livescan Fee Amount: $    Payment Method:

Applicant acknowledges that payment for Livescan services is due at time of service and that any additional fees assessed by the requesting agency (such as processing or background check fees) are the responsibility of the applicant unless otherwise arranged in writing.

Consent, Authorization and Release

I, the undersigned applicant, hereby authorize the capture of my fingerprint impressions and the submission of those impressions to appropriate state and federal repositories for the purposes set forth above. I understand that the fingerprint images and associated personal information will be used to check criminal history records and may be retained and used by authorized agencies for positive identification, investigation, licensing, employment decisions, and record-keeping consistent with applicable statutes and regulations.

I consent to the disclosure of any criminal history record information returned in response to this submission to the requesting agency identified on this form. I release the Livescan operator, the agency submitting these fingerprints, and their employees and agents from liability for disclosure of such information to the requesting agency, provided disclosures are made in accordance with law. I understand that certain criminal history information may be exempt from public disclosure under applicable law.

Certification

I certify under penalty of perjury under the laws of the applicable jurisdiction that the foregoing is true and correct. I have read and understand this consent and release and have been given the opportunity to ask questions prior to signing. I understand that falsifying information on this form may subject me to penalties provided by law.

Operator / Technician Use Only

Technician Name:    Operator ID:

ORI / Reference Number:

Livescan Location / Facility:

Applicant Printed Name:

Signature:

Date:

Enter text✕

What the Livescan Consent Form Is

The Livescan Consent Form is a signed authorization that permits an individual to have fingerprints and associated biographic data captured electronically for criminal history checks and identity verification. It documents consent for submission to state or federal agencies and third-party background check vendors, specifies the scope of the check, and notes any applicable fees or payment responsibility. Livescan captures fingerprints via an electronic scanner rather than ink, producing a digital record used for licensing, employment, certification, or immigration-related background screening.

Why a Clear Consent Form Matters

Use a Livescan Consent Form to create a clear, auditable record of a person’s permission to collect and transmit fingerprints. It reduces disputes about authorization, documents the scope of checks, and supports compliance with agency requirements and privacy laws.

Why a Clear Consent Form Matters

Who Typically Completes a Livescan Consent Form

Common users include employers, licensing boards, schools, and government agencies that require fingerprint-based background checks.

  • State licensing boards conducting background checks for professional licenses including health and childcare professions.
  • Employers screening hires for positions requiring security or trustworthiness or regulatory compliance.
  • Immigration applicants and agencies using fingerprint checks for visa or naturalization processing.

The form is generally completed before the scan and retained with the applicant record for audit and compliance purposes.

Core Elements of a Professional Livescan Consent Form

A professional Livescan Consent Form balances legal clarity, identity verification, and secure transmission controls to meet agency and employer standards.

Consent Statement

Clear, specific authorization language describing who may collect, transmit, and retain fingerprints, the purpose of the check, and any fee responsibility; includes a signature block and effective date to establish legal consent.

Identification

Fields for government-issued ID type, number, issuing state, and expiration date; matching full legal name and date of birth are required to reduce mismatches and ensure correct criminal history retrieval.

Scope

Specify whether checks are state-only, multi-state, FBI, or federal; disclose investigatory scope and limits, and note whether subsequent checks may occur during employment or licensure periods.

Privacy Notice

Include a concise privacy disclosure explaining data sharing, retention period, who will receive results, and how to withdraw consent consistent with ESIGN consumer disclosure requirements for consumer-facing records.

Notarization

When required by state law or agency rules, include a notary block or space for Remote Online Notarization details; note witness counts and notarization jurisdiction as applicable to ensure acceptance.

Audit Trail

Record timestamps, signer IP addresses, and authentication method; retain a machine-readable audit file to support ESIGN/UETA legal validity and agency compliance reviews and ensure document exportability for long-term storage.

Step-by-Step: Completing and Submitting a Livescan Consent Form

Follow these steps to complete and submit a Livescan Consent Form for fingerprint capture and background checks.

  • 01
    Prepare ID: Bring government ID and copies for verification.
  • 02
    Complete Form: Fill all fields, use MM/DD/YYYY format.
  • 03
    Sign Consent: Sign in ink or eSign with audit trail.
  • 04
    Submit Scan: Operator captures fingerprints and submits to agency.

Configuring an Online Livescan Workflow

Configure an online Livescan workflow to collect consent, verify identity, and route signed records to authorities.

Field Configuration
Consent Capture Enable eSignature and timestamp fields
ID Verification Require government ID and DOB match
Transmission Use encrypted channel and audit trail
Receipt Auto-email confirmation to applicant and agency contact

How Data Moves After Consent

The process routes the signed consent and fingerprint data to the designated agency with an electronic transmission and confirmation record.

  • Upload: Operator uploads the consent and applicant details.
  • Scan: Livescan device captures rolled or flat prints.
  • Transmit: Data sent to state/federal repositories securely.
  • Confirm: Receipt and response logged for audit trail.

Technical Requirements for Electronic Submission

Electronic transmission requires TLS encryption, compatible PDF formats, and a secure audit trail for legal admissibility.

  • Browser Support: Modern Chrome, Edge, and Safari
  • File Formats: PDF, DOCX, and image exports
  • Integrations: Connects to NetSuite, Salesforce, Google Workspace

Essential Data Elements on the Form

Full name: Exact legal name on ID
Date of birth: MM/DD/YYYY format required for identity matching
SSN/ITIN: Provide last four digits unless requested
Photo ID: Type and number of ID
Purpose of request: Licensing, employment, or immigration
Signature: Handwritten or eSigned with audit trail

Common Preparation Pitfalls to Avoid

  • Incomplete identification: missing ID numbers, nicknames, or mismatched dates of birth cause rejections and delays; always verify government-issued ID before scanning.
  • Illegible fingerprints: poor scanner contact or dirty fingers produce low-quality rolls; retakes increase costs and processing time—clean hands and proper guidance reduce retakes.
  • Wrong submission channel: sending the record to the wrong state repository or agency can delay checks; confirm the receiving agency before transmission.
  • Unsigned consent: failing to sign or capture electronic consent invalidates authorization and may require in-person reauthorization or cause application denial.

Key Risks and Potential Consequences

Invalid Consent: May render check void
Mismatched Identity: Results may be rejected
Late Filing: May trigger reporting penalties
Privacy Violation: HIPAA breach risk, BAA required
Incorrect Fee Payment: Processing delayed or denied
Intentional Misuse: Civil and criminal liability possible

Timing and Typical Agency Response Windows

Expect variable processing times: immediate electronic transmission, agency responses in days to weeks, and statutorily defined retention obligations.

Consent Date:

Record date the applicant signed the form

Scan Submission:

Transmit immediately after capture to avoid delay

Agency Response:

Background results typically in three to ten business days

Appeals Window:

Follow agency-specific rules for disputing records

Record Retention:

Retain consent per legal and agency requirements

Key Processing Milestones

Typical Livescan processing milestones show consent collection, fingerprint capture, transmission, and agency adjudication with expected timelines.

01

Consent Signed

Applicant signs before scanning; immediate validation.

02

Fingerprint Capture

Operator records prints; retake if quality fails.

03

Transmission to Agency

Secure electronic send with receipt logged.

04

Agency Decision

Background result returned; employment or licensing decision follows.

Livescan Consent Form vs Paper Fingerprint Card

Compare the Livescan Consent Form with a traditional paper fingerprint card to decide which meets your compliance and operational needs.

Criteria Livescan Consent Paper Fingerprint Card
Authentication electronic audit trail physical signature
Transmission secure electronic send physical handoff or mail
Turnaround faster (days) slower (days to weeks)
Record keeping digital audit log physical file storage

eSignature Pricing and Feature Comparison for Livescan Workflows

Pricing and core features vary; the table compares starting price, free trial, bulk send, audit trail, HIPAA compliance, and envelope caps across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs: Common Questions About the Livescan Consent Form

Answers to common questions about completing, signing, and submitting a Livescan Consent Form, plus guidance on identity issues and e-signatures.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users