Consent Statement
Clear, specific authorization language describing who may collect, transmit, and retain fingerprints, the purpose of the check, and any fee responsibility; includes a signature block and effective date to establish legal consent.
Use a Livescan Consent Form to create a clear, auditable record of a person’s permission to collect and transmit fingerprints. It reduces disputes about authorization, documents the scope of checks, and supports compliance with agency requirements and privacy laws.
Common users include employers, licensing boards, schools, and government agencies that require fingerprint-based background checks.
The form is generally completed before the scan and retained with the applicant record for audit and compliance purposes.
Clear, specific authorization language describing who may collect, transmit, and retain fingerprints, the purpose of the check, and any fee responsibility; includes a signature block and effective date to establish legal consent.
Fields for government-issued ID type, number, issuing state, and expiration date; matching full legal name and date of birth are required to reduce mismatches and ensure correct criminal history retrieval.
Specify whether checks are state-only, multi-state, FBI, or federal; disclose investigatory scope and limits, and note whether subsequent checks may occur during employment or licensure periods.
Include a concise privacy disclosure explaining data sharing, retention period, who will receive results, and how to withdraw consent consistent with ESIGN consumer disclosure requirements for consumer-facing records.
When required by state law or agency rules, include a notary block or space for Remote Online Notarization details; note witness counts and notarization jurisdiction as applicable to ensure acceptance.
Record timestamps, signer IP addresses, and authentication method; retain a machine-readable audit file to support ESIGN/UETA legal validity and agency compliance reviews and ensure document exportability for long-term storage.
| Field | Configuration |
|---|---|
| Consent Capture | Enable eSignature and timestamp fields |
| ID Verification | Require government ID and DOB match |
| Transmission | Use encrypted channel and audit trail |
| Receipt | Auto-email confirmation to applicant and agency contact |
Electronic transmission requires TLS encryption, compatible PDF formats, and a secure audit trail for legal admissibility.
Record date the applicant signed the form
Transmit immediately after capture to avoid delay
Background results typically in three to ten business days
Follow agency-specific rules for disputing records
Retain consent per legal and agency requirements
Applicant signs before scanning; immediate validation.
Operator records prints; retake if quality fails.
Secure electronic send with receipt logged.
Background result returned; employment or licensing decision follows.
| Criteria | Livescan Consent | Paper Fingerprint Card |
|---|---|---|
| Authentication | electronic audit trail | physical signature |
| Transmission | secure electronic send | physical handoff or mail |
| Turnaround | faster (days) | slower (days to weeks) |
| Record keeping | digital audit log | physical file storage |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |