Can this be e-signed?

Yes. Electronic signatures are generally legally effective under the ESIGN Act (15 U.S.C. ch. 96) and state UETA rules if they demonstrate signer intent, consent to electronic records, attribution, and reliable record retention.

What must be retained?

Retain the signed exhibit and supporting documents for the period required by the applicable regulator; financial records commonly follow IRS and state standards and should be stored to allow reproduction and audit.

Who should sign the exhibit?

An authorized representative of the registrant or client must sign; delegations should be documented. Signatures should be tied to identity evidence and role to withstand inquiry or enforcement review.

Is notarization ever required?

Most jurisdictions do not require notarization for lobbying exhibits, but certain filings or affiliate documents may. Confirm with the state filing office before assuming notarization is unnecessary.

How do I correct errors after filing?

Follow the filing agency's amendment or correction process. Maintain a redlined internal copy showing corrections and the reason for change to support compliance and audit trails.

What are frequent mistakes?

Common errors include mismatched names, missing dates, vague value descriptions, omitted attachments, and unsigned pages. Such issues commonly trigger requests for supplemental filings or increase enforcement risk.

Electronic Signature
Templates
Miscellaneous
Lobbying Document Exhibit

Lobbying Document Exhibit

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LOBBYING DOCUMENT EXHIBIT

Exhibit Number Effective Date Client Name Lobbyist / Firm Name Primary Contact & Address

Recitals

WHEREAS, Client Name: desires to retain Lobbyist / Firm Name: to provide lobbying and government relations services as described herein; and

WHEREAS, the parties intend that the services performed under this Exhibit will comply with applicable lobbying disclosure and registration laws, including required filings and reporting beginning on Effective Date: .

NOW, THEREFORE, in consideration of the mutual covenants set forth in this Exhibit and the underlying engagement, the parties agree as follows:

Scope of Work

Description of Services

Payment Terms

Client shall pay Lobbyist compensation as follows: Amount: $.

Payment schedule and invoicing

Late payment will accrue interest at a rate of of the unpaid balance per month, or the maximum allowed by law, whichever is less. Client shall reimburse reasonable and documented out-of-pocket expenses incurred by Lobbyist in connection with the Services, subject to prior approval when expenses exceed $.

Term and Termination

This Exhibit commences on Start Date: and continues until End Date: , unless earlier terminated as provided herein.

Either party may terminate this Exhibit for convenience upon written notice of days. Either party may terminate immediately for material breach that is not cured within 15 days after written notice of such breach, or immediately for cause where required by law.

Confidentiality

Each party shall maintain the confidentiality of Confidential Information disclosed by the other party, and shall not disclose such information except as required by law or as reasonably necessary to perform the Services. "Confidential Information" includes non‑public information regarding strategy, privileged communications, financial terms, and client lists. Lobbyist may disclose Confidential Information to employees and subcontractors who have a need to know and are bound by confidentiality obligations no less protective than those in this Exhibit.

Reporting and Compliance

Lobbyist represents and warrants that it will comply with all applicable lobbying registration, disclosure and reporting obligations. Lobbyist will prepare and deliver to Client copies of all required lobbying disclosure filings, together with any supporting documentation, within days of filing.

Lobbyist shall maintain contemporaneous records of activities, communications, expenditures and time spent in connection with the Services for a period of years and shall cooperate with any lawful audit or inquiry by Client or authorized government authorities.

Compliance Certifications Lobbyist certifies that it will not make prohibited campaign contributions or gifts on behalf of the Client in violation of applicable law Lobbyist has disclosed any actual or potential conflicts of interest and will take steps to mitigate such conflicts

Representations, Indemnification & Liability

Each party represents that it has authority to enter into this Exhibit and that performance will comply with applicable law. Lobbyist shall indemnify and hold harmless Client from claims arising from Lobbyist's gross negligence, willful misconduct, or material breach of applicable lobbying statutes. Except for liability arising from gross negligence or willful misconduct, neither party shall be liable to the other for consequential, incidental, or punitive damages.

Governing Law

This Exhibit shall be governed by and construed in accordance with the laws of the State of without regard to choice‑of‑law principles.

Entire Agreement

This Exhibit, together with any underlying engagement letter or agreement to which it is attached, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral or written understandings. Any amendment must be in writing and signed by authorized representatives of both parties.

Additional Provisions

Special Conditions or Instructions

Client:

By:

Date:

Lobbyist / Firm:

By:

Date:

What the Lobbying Document Exhibit Is and What It Contains

The Lobbying Document Exhibit is a structured attachment used to record detailed supporting information about lobbying activities, contacts, and expenditures that accompany a registration or periodic disclosure filing. Typical exhibits identify the lobbyist or firm, the client, dates and recipients of contacts, specific legislative or regulatory issues addressed, and monetary or in-kind values tied to each activity. Exhibits provide a granular audit trail for internal compliance and for regulators reviewing disclosure reports. Electronic versions are generally acceptable when they meet federal ESIGN standards (15 U.S.C. ch. 96) and applicable state UETA requirements for intent, attribution, and retention.

Why a Complete Exhibit Matters for Compliance

A clear, consistent Lobbying Document Exhibit reduces reporting errors, supports audit responses, and documents the factual basis for registration and disclosure decisions. Accurate exhibits help organizations demonstrate compliance with state filing rules and federal e-signature standards while preserving a defensible record of lobbying activity.

Who Typically Prepares and Relies on These Exhibits

Typical preparers include in-house counsel, government affairs teams, compliance officers, and retained lobbying consultants responsible for registration and disclosure filings.

Government affairs teams maintaining a centralized record of lobbying contacts, topics, and associated costs for periodic filings and internal reporting.
Compliance officers assembling disclosure exhibits to meet statutory thresholds, document decision rationale, and prepare for audits or investigations.
Lobbying consultants and public affairs firms documenting client activities, invoices, and recipient details required for accurate registration reports.

When completed consistently, exhibits support internal oversight, external audit readiness, and fast responses to regulator inquiries or public records requests.

Step-by-Step: Complete the Exhibit in Order

Follow this sequence to create an auditable exhibit: gather facts, attach evidence, validate signers, get signatures, then file or retain per jurisdictional rules.

01

Collect Details: Gather names, dates, and values for each activity.
02

Attach Evidence: Include invoices, emails, or calendars supporting entries.
03

Verify Signer: Confirm authorized party and signature authority.
04

Sign and Retain: Execute signature and store per retention rules.

Answers to Common Questions About the Exhibit

Practical answers to frequent issues when preparing, signing, and retaining a Lobbying Document Exhibit, emphasizing common errors, signature validity, and retention obligations.

Need help? Contact support

Can this be e-signed?
Yes. Electronic signatures are generally legally effective under the ESIGN Act (15 U.S.C. ch. 96) and state UETA rules if they demonstrate signer intent, consent to electronic records, attribution, and reliable record retention.
What must be retained?
Retain the signed exhibit and supporting documents for the period required by the applicable regulator; financial records commonly follow IRS and state standards and should be stored to allow reproduction and audit.
Who should sign the exhibit?
An authorized representative of the registrant or client must sign; delegations should be documented. Signatures should be tied to identity evidence and role to withstand inquiry or enforcement review.
Is notarization ever required?
Most jurisdictions do not require notarization for lobbying exhibits, but certain filings or affiliate documents may. Confirm with the state filing office before assuming notarization is unnecessary.
How do I correct errors after filing?
Follow the filing agency's amendment or correction process. Maintain a redlined internal copy showing corrections and the reason for change to support compliance and audit trails.
What are frequent mistakes?
Common errors include mismatched names, missing dates, vague value descriptions, omitted attachments, and unsigned pages. Such issues commonly trigger requests for supplemental filings or increase enforcement risk.

Typical eSignature Plan Pricing and Feature Snapshot for Exhibit Workflows

Compare common plan dimensions that affect how you prepare and sign Lobbying Document Exhibits; signNow appears first per comparison conventions used here.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial (no card)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Penalties and Risks from Incomplete or Incorrect Exhibits

Late Filing: Civil fines or administrative penalties

Missing Details: Requests for supplemental filings; reputational risk

Incorrect Values: Potential monetary adjustments or sanctions

Failure to Retain: Evidence gaps during audits or investigations

Unauthorized Signatures: Voidable filings and enforcement exposure

Intentional Omission: Escalated penalties or referral for enforcement

Security and Compliance Elements to Preserve Exhibit Integrity

Encryption: TLS 1.2/1.3; AES-256 at rest

Audit Trail: Comprehensive timestamp and IP logging

BAA Availability: HIPAA BAA offered where required

Regulatory Standards: ESIGN, UETA, 21 CFR Part 11 support

Certifications: SOC 2 Type II and ISO 27001

Accessibility: WCAG 2.0 Level AA support

Typical Digital Workflow for Preparing and Submitting an Exhibit

A concise digital workflow improves accuracy and speeds processing; the steps below reflect common e-signature-enabled practices for exhibits.

Upload Document: Import exhibit template in PDF or DOCX format.
Place Fields: Add name, date, value, and signature fields.
Add Signers: Assign roles and authentication levels.
Execute: Collect signatures and store signed copy with audit trail.

Examples: How Organizations Use Signed Exhibits in Practice

Real-world examples show how signed exhibits support filing accuracy, remote execution, and audit preparedness without requiring in-person meetings.

Optica Ventures LLC

When we needed a reliable signature workflow for client disclosures, we moved exhibits online to reduce turnaround time.

The interface was straightforward to adopt.
Brian Fitzgibbons, COO, noted that the simple interface helped both internal teams and external recipients complete required filings and return exhibits faster while preserving a clear audit trail for compliance reviews.

Martin Properties

Processing multiple exhibits during a legislative campaign required remote signing and consistent records.

Mobile signing allowed field staff to complete entries on-site.
Tim Martin, Founder, explained that executing exhibits online delivered compliant, retrievable records and eliminated delays caused by in-person collection, improving the speed of disclosures and internal reconciliation.

Practical Tips to Improve Accuracy and Reduce Risk

Adopt consistent templates, clear naming rules, and verification steps to reduce errors and simplify audits.

Standardize Templates

Use a single vetted exhibit template across the organization to ensure consistent field placement, required language, and attachment references; periodic reviews reduce version drift and regulatory gaps.

Verify Signer Authority

Confirm that the individual signing has explicit authority from the registrant or client; maintain documentation of delegation and corporate resolution where applicable to prevent invalid filings.

Attach Supporting Evidence

Include invoices, calendars, or correspondence for each listed activity; linking attachments to exhibit line items reduces follow-up requests and demonstrates the factual basis for reported values.

Preserve Audit Trails

Ensure electronic signatures capture timestamps, IP addresses, and signer authentication events. Retain native audit records and a retrievable PDF to meet ESIGN, UETA, and agency review standards.

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