Premises
Precise location and boundaries, including permitted areas, parking, and any restricted zones; attach a map or exhibit when helpful.
A formal agreement protects owners and renters by defining rights, liabilities, and payment terms; it supports insurance claims and permits compliance with local regulations. Electronic execution is legally recognized under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, enabling remote completion and efficient recordkeeping.
Typical parties who prepare or sign these agreements include property owners, production companies, event planners, and location managers.
Each party's role and authority should be clear to avoid post-event disputes and to ensure insurance and permit requirements are met.
Precise location and boundaries, including permitted areas, parking, and any restricted zones; attach a map or exhibit when helpful.
Start/end dates, daily access windows, load-in/load-out times, and provisions for early access or extension fees.
Rent, deposit amount, payment schedule, refund conditions, and handling of damage or cleaning deductions.
Required policies (GL, auto, umbrella), minimum limits, naming of additional insureds, and mutual indemnification language.
Responsibility for obtaining permits, noise ordinances, occupancy limits, and compliance with local law and fire codes.
Standards for site restoration, acceptable wear, timeline for repairs, and dispute resolution for contested damages.
Choose a signing platform that supports PDF and DOCX, audit trails, and integration with your workflow tools.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel routing |
| Authentication Level | Email, SMS code, or KBA |
| Reminder Schedule | Automated reminders and expiry |
| Certificate Retention | Store audit trail with signed file |
Date obligations begin; governs deposit and access timing
State-specific; commonly 14–30 days after tenancy ends
Contract should state required notice, often 30 days
Require COI before access or by a specified pre-event date
Permit lead times vary; apply early to secure approvals
Execute agreement and collect deposit to reserve dates.
Receive and verify certificate of insurance prior to access.
Grant access according to agreed load-in and event hours.
Inspect and complete repairs within contract timeframes.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Yes, trial available | Yes, trial available | Yes, trial available | Yes, limited trial |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies by plan | Varies by plan | Varies by plan |
A production company books a historic home for a three-day shoot, requires a damage deposit and certificate of insurance
A firm rents a rooftop for a product launch, includes vendor access and sound limits, and requires permit responsibility
The owner or an authorized manager may sign. For corporate owners, the signatory should be an officer or have written delegation; unsigned delegation can lead to enforceability challenges and insurance denials.
A renter must sign via an authorized agent or officer. Provide evidence of authority when an agent signs on behalf of a company to avoid later challenges to signature validity.