Legal Description
Exact metes-and-bounds, lot and block reference, or recorded plat citation; include record book/page or instrument number when available.
A precise Lot Specification Document reduces disputes, speeds approvals, and aligns buyer, seller, lender, and regulator expectations by documenting critical lot characteristics in one place.
Teams from multiple disciplines create and use Lot Specification Documents to support transactions, permitting, and construction planning.
Accurate specification documents reduce rework and speed downstream processes from title clearance to site construction.
Exact metes-and-bounds, lot and block reference, or recorded plat citation; include record book/page or instrument number when available.
Linear measurements, boundary bearings, and total acreage or square footage shown to appropriate precision for conveyancing and planning.
List recorded easements, rights-of-way, covenants, conditions and restrictions (CC&Rs), and any pending encumbrances affecting development.
State availability and location of water, sewer, storm, electric, gas, and public road access; note required off-site improvements.
Current zoning classification, allowable uses, setback requirements and any pending rezoning or variance applications.
Known environmental conditions, slope, floodplain, wetlands, soil bearing notes, and any surveyor or geotechnical findings that limit use.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link | SMS OTP or KBA |
| Field Types | Text, date, checkbox, calculated |
| Conditional Logic | Show fields based on prior answers |
| Retention Policy | Auto-archive signed PDF with audit trail |
Choose a platform that preserves audit trails, supports required authentication, and integrates with your records systems.
Ensure the provider supports the compliance standards your organization needs and that you can export signed files and audit logs for retention.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no CC | Varies by offer | Varies by offer | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
A developer compiles lot specs for a 50-lot subdivision to standardize road and utility obligations.
A seller provides a Lot Specification Document with survey and utility verifications to prospective buyers.
Allow 2–6 weeks depending on scope
Plan for 1–3 weeks after submission
Set 5–10 business days for stakeholder review
Coordinate notary or RON session and recording slots
Submit with specs per municipal schedule
Compile survey, title, and utility inputs to form the initial specification.
Legal, engineering, and title teams review and request revisions.
Obtain signatures, notarization or RON where required.
File with recorder if required and distribute executed copies to stakeholders.