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Maine Notice of Lien

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MAINE CONSTRUCTION or MECHANICS LIEN FORMS PACKAGE

CONTRACTOR EDITION
(sole proprietor)

Control Number: ME-P091-PKG

©2016 - U.S. Legal Forms, Inc.

USLEGAL

USLEGALFORMS.COM


USLEGAL

USLEGALFORMS.COM

U.S. Legal Forms™ thanks you for your purchase of a Construction Lien Forms Package. This package is an important tool to help you with the legal issues that may arise between a contractor who performs services and/or supplies materials or equipment to a property but is not paid for the services/materials/equipment. This package includes state specific forms for a contractor operating as a sole proprietor or individual.

TABLE OF CONTENTS

  1. Form List with descriptions

  2. Descriptions of Forms

  3. Tips on Completing the Forms

  4. Disclaimer

I. FORM LIST

With your Construction Lien Package, you will find many of the forms that are necessary to protect your legal rights or claims to secure and enforce a lien on property for unpaid services and/or materials or equipment.

Included in your package are the following forms:

  1. Notice of Nonresponsibility

  2. Notice of Furnishing Absent Contract

  3. Notice to Bona Fide Purchaser

  4. Notice to Owner

  5. Discharge of Lien

  6. Conditional Waiver and Release Upon Progress Payment

  7. Unconditional Waiver and Release Upon Progress Payment

  8. Conditional Waiver and Release Upon Final Payment

  9. Unconditional Waiver and Release Upon Final Payment


II. DESCRIPTIONS OF FORMS

Brief descriptions of the forms contained in your U.S. Legal Forms™ Construction Lien Package are found below.

Notice of Nonresponsibility - When labor, materials, or services are provided towards the improvement of property without the benefit of a contract between the party supplying the labor, materials, or services, and the property owner, Maine law permits the property owner to present a lienor an attachment to property by giving written notice to the potential lien holder that the owner will not be responsible for the value of said improvements.

Notice of Furnishing Absent Contract - Form ME-01-09 allows a property owner to deny responsibility for labor, materials, or services provided without a contract. However, a party who provides labor, materials, or services without a contract can preserve his lien by filing a Notice of Furnishing within ninety (90) days after he ceases to provide labor, materials, or services. Said notice must be filed with the county register of deeds.

Notice to Bona Fide Purchaser - Maine law provides that when a party purchases a house or building, they will take title to the property free from any liens claimed against it UNLESS before the purchaser takes title, the lien claimant has filed a Notice of Furnishing or the attached Notice to Bona Fide Purchaser. This Notice to Bona Fide Purchaser must be filed with the register of deeds in the county in question and if the claimant is a real estate licensee, a copy of the Notice must be sent by certified mail. However, the Notice is only good for one hundred and twenty (120) days from the date of filing.

Notice to Owner - WARNING: Maine law on this issue is extremely complex and interested parties should always consult with statutes directly. As a general rule, when a party provides labor, materials, or services to a property owner without a contract with the owner(hereinafter called subcontractor), that party is generally entitled to a lien for the value of labor, materials, or services provided. However, the owner is entitled to claim as a defense that the subcontractor is only entitled to a lien for the amount of the balance remaining due on the contract between the owner and the principal contractor. This defense only applies, however, to sums paid from the owner to the contractor before the subcontractor files suit or provides this Notice to Owner. This Notice communicates to the owner that the owner has a responsibility to ensure that the subcontractor is paid or the owner may be required to pay the amount due twice.

Discharge of Lien - While Maine law does not have a specific provision that addresses how liens are released, this form is a general purpose form which allows a lien holder to release a lien after being paid in full.

Conditional Waiver and Release Upon Progress Payment - This Conditional Waiver and Release Upon Progress Payment is for use by an individual lienor in consideration of a certain sum of money to waive and release his or her lien and right to claim a lien for labor, services or materials furnished through a certain date to a customer on the job of an owner of property. This Conditional Waiver and Release of Lien Upon Progress Payment is conditioned upon the lienor receiving collected funds in a certain amount for work, and will be considered void if such funds are not received within a certain number of days of the date of the waiver.

Unconditional Waiver and Release Upon Progress Payment - This Unconditional Waiver and Release Upon Progress Payment is for use by an individual lienor, in consideration of a certain sum of money to waive and release his or her lien and right to claim a lien for labor, services or materials furnished through a certain date to a customer on the job of an owner of property.

Conditional Waiver and Release Upon Final Payment - This Conditional Waiver and Release Upon Final Payment form is for use by an individual lienor, in consideration of final payment to waive and release his or her lien and right to claim a lien for labor, services or materials furnished through a certain date to a customer on the job of an owner of property. This Conditional Waiver and Release of Lien Upon Final Payment is conditioned upon the lienor receiving collected funds in a certain amount for the work, and will be considered void if such funds are not received within a certain number of days of the date of this waiver.

Unconditional Waiver and Release Upon Final Payment - This Unconditional Waiver and Release Upon Final Payment form is for use by an individual lienor, in consideration of final payment to waive and release his or her lien and right to claim a lien for labor, services or materials furnished through a particular date to a customer on the job of an owner of property.

If you need additional information, please visit www.uslegalforms.com and look up forms by subject matter. You may also wish to visit our legal definitions page at http://definitions.uslegal.com/

III. TIPS ON COMPLETING THE FORMS

The form(s) in this packet may contain "form fields” created using Microsoft Word or Adobe Acrobat (".pdf” format). “Form fields” facilitate completion of the forms using your computer. They do not limit your ability to print the form “in blank” and complete with a typewriter or by hand.

It is also helpful to be able to see the location of the form fields. Go to the View menu, click on Toolbars, and then select Forms. This will open the Forms toolbar. Look for the button on the Forms toolbar that resembles a shaded letter "a". Click this button and the form fields will be visible.

By clicking on the appropriate form field, you will be able to enter the needed information. In some instances, the form field and the line will disappear after information is entered. In other cases, it will not. The form was created to function in this manner.

IV. DISCLAIMER

These materials were developed by U.S. Legal Forms, Inc. based upon statutes and forms for the subject state. All information and Forms are subject to this Disclaimer:

All forms in this package are provided without any warranty, express or implied, as to their legal effect and completeness. Please use at your own risk. If you have a serious legal problem, we suggest that you consult an attorney in your state. U.S. Legal Forms, Inc. does not provide legal advice. The products offered by U.S. Legal Forms (USLF) are not a substitute for the advice of an attorney.


THESE MATERIALS ARE PROVIDED "AS IS" WITHOUT ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND INCLUDING WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT OF INTELLECTUAL PROPERTY, OR FITNESS FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL U.S. LEGAL FORMS, INC. OR ITS AGENTS OR OFFICERS BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OR PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE THE MATERIALS, EVEN IF U.S. LEGAL FORMS, INC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

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What the Maine Notice of Lien Is and when it matters

A Maine Notice of Lien is a formal written claim recorded to assert a contractor's, subcontractor's, or supplier's right to payment from real property when work, labor, or materials supplied remain unpaid. It preserves the claimant's priority against other creditors and can be a prerequisite to a foreclosure action on the property. The notice must identify the claimant, property, amount due, and dates of labor or delivery. Requirements and filing locations are set by Maine statute and by local registry of deeds practice; follow statutory timelines closely to protect rights.

Why a properly prepared notice matters

Filing a clear, timely Maine Notice of Lien protects payment rights, preserves priority against subsequent encumbrances, and creates a public record that supports collection or foreclosure remedies. A correct notice reduces litigation risk and strengthens negotiating leverage during disputes.

Why a properly prepared notice matters

Who typically prepares and relies on this document

The Maine Notice of Lien is most often prepared by construction stakeholders and their legal or administrative representatives when invoices go unpaid.

  • General contractors and subcontractors who supplied labor or supervision for a construction or improvement project and need to secure claim priority.
  • Material suppliers and equipment lessors seeking to preserve payment rights and lien priority for delivered goods to a project site.
  • Property owners and property managers who receive notice and must assess competing claims, title impacts, and potential escrow or insurance actions.

Core elements to include in a professional Maine Notice of Lien

A complete notice follows a predictable structure so county clerks, owners, and courts can readily evaluate the claim and enforce rights if necessary.

Claimant Details

Full legal name, business entity type, and contact information for service and verification; accurate identity supports enforceability and potential service of process.

Property ID

Legal description or parcel identifier and street address; use the same phrasing found in the county registry to avoid indexing or title errors.

Amount Claimed

Exact dollar amount claimed, itemized if possible; round numbers or vague phrasing increase disputes and can limit recovery.

Scope of Work

Concise description of labor, materials, or services supplied and the jobsite location; tie to invoice numbers or contract references where available.

Date Range

Dates when work began and last furnished materials or labor; these dates often determine filing deadlines and lien priority.

Verification

Signature block or affidavit with signer authority; notarization or sworn statement as required under local statute improves record reliability.

Required information checklist

Claimant Name: Full legal name
Claimant Address: Street, city, state, ZIP
Property Description: Legal/parcel identifier
Owner Name: Owner of record
Claim Amount: Exact dollar sum
Dates of Work: Start and last furnish dates

Filing the Maine Notice of Lien: step-by-step

Follow a consistent sequence to confirm eligibility, prepare accurate content, serve required parties, and record the notice with the proper office.

  • 01
    Confirm eligibility: Verify you qualify under Maine lien statutes before preparing notice.
  • 02
    Draft notice: Complete claimant, property, amount, dates, and verification accurately.
  • 03
    Serve required parties: Provide owner and others with required pre-filing or service copies where law demands.
  • 04
    Record notice: File with the county registry or designated office and obtain filing receipt.

Where to send and record the Maine Notice of Lien

Routing depends on local practice; typically the notice is served on the property owner and then recorded with the county office that handles land records.

  • Prepare Document: Assemble supporting invoices and a clear legal description.
  • Serve Owner: Deliver required copies by the method the statute specifies.
  • File With Registry: Record at the county registry of deeds or designated recording office.
  • Obtain Receipt: Keep the filing receipt and any recording identifiers for your records.

Digital signing, formats, and platform compatibility

Electronic completion and e-signature accelerate preparation and reduce courier time, but must meet jurisdictional authenticity rules.

  • File formats: PDF/A or PDF preferred
  • Authentication: Email, SMS, or stronger KBA
  • Integrations: Works with document management systems

Timing considerations and typical deadlines

Deadlines for notice, filing, and enforcement differ by state and by the type of improvement; verify Maine statutory filing periods and service rules before proceeding.

Notice timing:

Some claims require pre-filing notices to owners or general contractors; check Maine statute for any notice prerequisites.

Filing deadline:

Statutory periods govern when a notice must be recorded; late filings risk invalidation of the lien.

Service rules:

Statutes may specify who must receive a copy and acceptable service methods; follow method precisely.

Enforcement window:

If foreclosure is pursued, statutes set a deadline to commence suit after filing the notice.

Title impact:

Recorded liens affect title; purchasers and lenders rely on recorded notices when assessing encumbrances.

Common mistakes to avoid when preparing a notice

  • Using an incorrect owner or legal parcel description that prevents proper indexing or leads to record rejection and later invalidation.
  • Failing to serve required pre-filing notices or serving by an improper method; statutory service rules are strictly enforced in many jurisdictions.
  • Rounding, understating, or omitting amounts that conflict with invoices; unclear totals invite challenges and delay collection efforts.
  • Neglecting notarization or verification when required by statute, which can render the notice procedurally defective and unenforceable.

Consequences of an incorrect or untimely notice

Lien Invalidated: Loss of lien rights
Legal Fees: Increased litigation costs
Monetary Penalties: Potential statutory fines
Priority Loss: Subsequent liens take precedence
Interest Accrual: Statutory or contract interest
Waiver Risk: Improper documents can be treated as waiver

Real-world examples of electronic notice workflows

These examples show how organizations reduce turnaround time and maintain compliance when preparing lien-related documents electronically.

Martin Properties

A regional property manager needed faster document turnaround for project claims.

  • They adopted an electronic routing process for notice drafts and signatures.
  • "I can process and execute all of these documents online with 100% compliance and built-in security," said Tim Martin; the faster cycle improved collections and recordkeeping.

BIS (example)

An operations team centralized notice templates and required fields to reduce errors.

  • Template enforcement cut rework on filings significantly.
  • Dan Rotelli noted the value of audit trails and SOC 2 compliance when managing title-impacting documents across multiple projects.

eSignature vendor comparison for filing and executing Notices of Lien

Platform costs and capabilities vary; signNow is listed first for side‑by‑side comparison of core plan features relevant to lien notice workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Maine Notices of Lien

Answers to common procedural and technical questions about preparing, serving, and filing a Notice of Lien in Maine.


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