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Management Resolution Agreement

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MANAGEMENT RESOLUTION AGREEMENT

This Management Resolution Agreement ("Agreement") is made and entered into as of by and between Company Name: , a Corporation LLC Other, organized under the laws of (the "Company"), and Manager Name: (the "Manager"). The Company and Manager are each a "Party" and together the "Parties."

RECITALS

WHEREAS, the Board of Directors (or members acting with requisite authority) of the Company has determined that it is in the best interest of the Company to appoint or engage the Manager to perform management, oversight and such other services as set forth herein; and

WHEREAS, the Manager represents that the Manager has the experience, capacity and authority to undertake the management responsibilities described in this Agreement and is willing to accept such appointment on the terms and conditions set forth herein; and

WHEREAS, the Board has authorized the execution of this Agreement pursuant to a resolution dated and recorded in the minutes of the Company.

NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below. "Confidential Information" means any nonpublic information disclosed by the Company to the Manager, whether in written, oral or electronic form, that is designated as confidential or would reasonably be understood to be confidential given the nature of the information and the circumstances of disclosure. Additional defined terms appear in other sections as needed and their plural or singular forms shall be interpreted accordingly.

2. APPOINTMENT; SCOPE OF MANAGEMENT

2.1 Appointment. The Company hereby appoints the Manager, and the Manager accepts appointment, to act as the Company's manager to perform the duties and exercise the authorities expressly delegated in this Agreement. This appointment is limited to the powers and duties expressly granted herein and shall not be construed to grant any authority beyond those powers set forth in Section 3 below without the Company's prior written consent.

2.2 Scope of Services. The Manager shall perform management services including, without limitation: oversight of day-to-day operations; preparation of budgets and financial reports; procurement and vendor management; hiring and supervision of employees or contractors when authorized; and such other services as the Parties may agree in writing. Specific services, if any, include:

3. AUTHORITY; LIMITATIONS; DELEGATION

3.1 Delegated Authority. The Company delegates to the Manager the authority to act on behalf of the Company with respect to the management activities described in Section 2, including entering into contracts on behalf of the Company for amounts not to exceed $ per obligation, unless the Board has provided alternative written authorization. Any commitment exceeding that amount requires prior written approval of the Board.

3.2 Limitations. The Manager shall not: (a) incur debt or grant security interests on behalf of the Company except as expressly authorized; (b) sell, assign or otherwise transfer material Company assets without prior Board approval; or (c) take any action that would cause the Company to be in violation of applicable law or its organizational documents.

3.3 Delegation. With the Company's prior written consent, the Manager may delegate tasks to employees or independent contractors, but the Manager shall remain responsible for supervision and compliance with this Agreement.

4. DUTIES; STANDARD OF CONDUCT

The Manager covenants to perform services in good faith, with the care an ordinarily prudent person in a like position would exercise under similar circumstances, and in a manner consistent with the fiduciary duties owed to the Company. The Manager shall promptly disclose any material conflicts of interest and shall not use Company opportunities or Confidential Information for personal gain.

5. COMPENSATION AND EXPENSES

5.1 Compensation. As compensation for services, the Company shall pay the Manager:

5.2 Reimbursement. The Company shall reimburse the Manager for reasonable out-of-pocket expenses incurred in the performance of duties, provided that such expenses are documented and approved in accordance with the Company's expense policy.

6. TERM AND TERMINATION

6.1 Term. This Agreement shall commence on the Effective Date and shall continue until terminated in accordance with this Section 6.

6.2 Termination for Cause. Either Party may terminate this Agreement for cause upon written notice if the other Party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

6.3 Termination Without Cause. The Company may terminate this Agreement without cause upon sixty (60) days' prior written notice, subject to any severance or payment obligations set forth in Section 5 or otherwise agreed in writing.

7. REPRESENTATIONS AND WARRANTIES

7.1 By the Company. The Company represents that it has the corporate power and authority to enter into this Agreement and to grant the authorities herein, and that the execution and performance have been duly authorized by all necessary corporate action.

7.2 By the Manager. The Manager represents that the Manager has all necessary authority, licenses and permits to perform the services and that the execution and performance of this Agreement does not violate any agreement binding on the Manager.

8. INDEMNIFICATION; LIMITATION OF LIABILITY

8.1 Indemnification by Company. To the fullest extent permitted by law, the Company shall indemnify, defend and hold harmless the Manager and its officers, directors, employees and agents from and against any losses, liabilities, claims, damages and expenses (including reasonable attorneys' fees) arising out of or relating to the performance of Manager's duties under this Agreement, except to the extent resulting from the Manager's gross negligence or willful misconduct.

8.2 Limitation. Except for indemnification obligations or liability arising from gross negligence, willful misconduct, fraud or intentional violation of law, neither Party shall be liable to the other for incidental, special or consequential damages.

9. CONFIDENTIALITY

The Manager agrees to hold all Confidential Information in strict confidence and not to use or disclose such information except as required to perform duties under this Agreement or as required by law. Upon termination, the Manager shall return or destroy Confidential Information as directed by the Company.

10. NOTICES

All notices, demands or other communications required or permitted hereunder shall be in writing and shall be deemed given when delivered personally, sent by nationally recognized overnight courier, or mailed by certified mail, return receipt requested, to the addresses set forth below (or to such other address as either Party may designate by notice to the other).

11. AMENDMENTS; WAIVER; COUNTERPARTS

Any amendment or modification of this Agreement must be in writing and signed by both Parties. Failure or delay by any Party to enforce any right shall not constitute a waiver of that or any other right. This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall constitute one instrument.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

12.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to conflict of law principles.

12.2 Entire Agreement. This Agreement, together with any schedules or exhibits executed by the Parties, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, negotiations and understandings, whether written or oral.

12.3 Severability. If any provision of this Agreement is held invalid, illegal or unenforceable in any respect, such provision shall be severed and the remainder of the Agreement shall continue in full force and effect.

13. MISCELLANEOUS PROVISIONS

13.1 Relationship of Parties. The Manager is an independent contractor and nothing in this Agreement shall be construed to create a partnership, joint venture or employer-employee relationship between the Parties.

13.2 Records and Audit. The Manager shall maintain complete and accurate records relating to performance and expenses and shall permit the Company's authorized representatives to inspect such records upon reasonable notice.

CERTIFICATIONS

Each Party hereby certifies that the person signing below is duly authorized to execute this Agreement on behalf of the Party and that all corporate or organizational approvals necessary for the execution and performance of this Agreement have been obtained.

Company:

By:

Date:

Manager:

By:

Date:

Enter text✕

What a Management Resolution Agreement Is and When It’s Used

A Management Resolution Agreement is a formal corporate document recording a board or owner-authorized decision that delegates authority to named managers or officers to act on behalf of the company. Commonly used to grant signing authority, open bank accounts, approve contracts, or appoint an agent, the resolution sets the scope, duration, and limits of delegated powers. When executed and retained with corporate minutes, it provides third parties with evidence of authority and helps organizations meet internal governance and external verification requirements under contract and banking practices.

Why a Clear Management Resolution Matters for Authority and Compliance

A precise resolution reduces ambiguity about who may bind the business, supports bank and vendor reliance, documents corporate governance, and helps prevent fraud. Properly executed resolutions also create an administrative record used in audits and legal disputes.

Why a Clear Management Resolution Matters for Authority and Compliance

Who Typically Prepares and Relies on These Resolutions

Management resolutions are completed by corporate officers or corporate secretaries and relied on by external parties to confirm authority.

  • Corporate boards and shareholders — approve and adopt the resolution to delegate authority.
  • Company officers and managers — accept and act under the delegated powers described in the resolution.
  • Banks, escrow agents, and vendors — use the resolution as evidence before opening accounts or accepting signatures.

Maintain the signed resolution with corporate minutes and deliver certified copies to third parties that request proof of authority.

Core Elements to Include in a Professional Management Resolution Agreement

A complete resolution is concise but specific: it identifies the decision, names authorized parties, sets authority limits, and includes effective dates and certification language to support third-party reliance.

Resolution Title

A clear heading (e.g., 'Management Resolution to Appoint Signing Authority') so recipients immediately understand the document's purpose and scope.

Recitals

A short background describing the board meeting or owner action that authorized the resolution, including date and quorum confirmation.

Resolved Actions

Precise statements of powers granted (sign contracts, open bank accounts, execute leases), with any monetary or categorical limits spelled out.

Authorized Signatories

Full legal names, titles, and any signature blocks for each person authorized to act, including alternate or successor designees.

Effective Term

Start date and expiration or conditions for termination—temporary delegations should include exact end dates or triggering events.

Certification Clause

A secretary or officer statement certifying the resolution, with signature, date, and statement that it remains in effect until amended or rescinded.

Stepwise Completion Checklist

Follow this ordered checklist to prepare, approve, and distribute the resolution with minimal friction.

  • 01
    Draft the Resolution: Prepare clear recitals and resolved clauses.
  • 02
    Board Approval: Adopt via board action or written consent per bylaws.
  • 03
    Certification: Corporate secretary signs and dates the certification block.
  • 04
    Distribution: Deliver certified copies to banks, vendors, and retained records.

Where to Send or File the Signed Resolution

After execution, distribute certified copies to parties that will rely on the resolution and file originals in the corporate records book.

  • Corporate Records: Place the original signed resolution in the minute book or digital corporate records repository.
  • Banks and Financial Institutions: Provide a certified copy when opening accounts or updating signatory lists.
  • Vendors and Counterparties: Share certified copies when contracts require proof of signing authority.
  • Internal HR or Legal: Retain copies with policy files for audit and compliance purposes.

How to Configure an Online Signing Workflow for a Resolution

Set up a template-based workflow that ensures correct signing order, authentication, and record retention for every resolution.

Field Configuration
Signing Order Board signers first | authorized officer second
Authentication Email + SMS code recommended
Template Locked fields for names and dates
Notifications Automatic reminders and completion emails

Digital Signing Requirements and Integration Notes

Choose a platform that supports required file formats, audit trails, and the level of signer authentication your transaction requires.

  • File Formats: PDF and DOCX support ensures compatibility with bank and legal workflows.
  • Integrations: Link to document management or ERP systems (e.g., NetSuite, Google Workspace) for streamlined recordkeeping.
  • Security & Compliance: Encryption in transit and at rest plus audit logs protect integrity and evidence.

For sensitive transactions, require stronger signer authentication and retain a tamper-evident signed PDF with a complete audit trail and certificate of completion for third-party reliance.

Essential Data Elements to Capture

Entity Name: Full legal name
Resolution Date: MM/DD/YYYY
Authorized Person: Full name and title
Scope: Specific authority
Certification: Officer signature
Retention Location: Minute book or repository

Consequences and Common Legal Risks

Invalid Authority: Contracts voided
Bank Refusal: Account access blocked
Fraud Exposure: Liability for unauthorized acts
Regulatory Audit: Compliance findings
Contract Disputes: Enforcement challenges
Operational Delay: Business interruption

Common Preparation Errors to Avoid

  • Using vague authority phrases such as 'any and all acts' instead of explicit enumerated powers that banks and counterparties can verify.
  • Failing to certify the resolution through the corporate secretary or otherwise produce a signed certification that third parties require for reliance.
  • Mismatching entity name or signatory name with state records or identification documents, which causes banks to reject the resolution.
  • Not specifying effective dates or expiry conditions, leaving the delegation open-ended and increasing governance and legal risk.

Typical Timing and Processing Expectations

Timelines vary by recipient: banks often require certified copies before processing, and notarization or RON can add steps; plan for brief administrative lead times.

Execution Date:

Date the board or owners adopted the resolution.

Bank Processing:

1–5 business days after receipt for standard verification.

Notary/RON Window:

Schedule as needed; remote sessions may add 1–3 days.

Distribution to Parties:

Immediate once certified copies are prepared.

Recordkeeping:

Store original with minutes upon execution.

Practical Examples and How Other Organizations Use Resolutions

These brief cases illustrate how clarity and a certified record reduce friction when banks or partners need proof of authority.

Optica Ventures — COO

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Management resolutions benefit from concise, repeatable templates to speed approvals.
  • Maintaining signed, certified copies in a central records repository helped Optica reduce turnaround time when opening new accounts and providing evidence to counterparties.

Martin Properties — Founder

I can process and execute all of these documents online with 100% compliance and built-in security.

  • Property managers use resolutions to delegate closing authority for leases.
  • Having a standardized resolution template and tamper-evident signed copies reduced delays at closings and simplified verification for lenders and escrow agents.

Representative eSignature Pricing and Feature Comparison

Platform pricing and features vary by plan and intended volume. The table below lists baseline pricing and common capability differences for vendor evaluation.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Management Resolution Agreements

Answers to common questions on enforceability, electronic signatures, notarization, signer authority, amendments, and recordkeeping.


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