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Manager Resolution Agreement

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MANAGER RESOLUTION AGREEMENT

This Manager Resolution Agreement (the Agreement) is entered into as of by and between Company Name: , a organized under the laws of , with principal place of business at (the "Company"), and Manager Name: , an individual with mailing address (the "Manager").

RECITALS

WHEREAS, on the Board of Directors or Board of Managers of the Company convened at which a quorum was present and acted on matters relating to the appointment and authority of a Manager;

WHEREAS, the Board has determined that it is in the best interests of the Company to vest specified management and operational authorities in the Manager identified above in accordance with the terms and limitations set forth in this Agreement; and

WHEREAS, the Manager is willing to accept such appointment and to perform the duties and exercise the powers granted herein in accordance with the Company’s governing documents and applicable law.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties hereby agree as follows:

1. APPOINTMENT AND AUTHORITY

The Company hereby appoints the Manager, and the Manager accepts such appointment, to act on behalf of the Company with the authority to perform the functions and exercise the powers specifically set forth in Section 3 of this Agreement. The Manager shall exercise such authority in good faith, in a manner the Manager reasonably believes to be in the best interests of the Company, and in accordance with the Company’s operating agreement, articles of organization or other governing instruments.

2. TERM

This Resolution shall become effective on the effective date set forth above and shall remain in full force and effect until unless earlier terminated in accordance with the Company’s governing documents or by written instrument executed by the Board.

3. ACTIONS AUTHORIZED

Subject to the limitations set forth in Section 4, the Manager is authorized to perform the following duties and to take the following actions on behalf of the Company:

Enter into and execute agreements and contracts necessary for the ordinary course of business or as otherwise approved by the Board.

Open, maintain and close bank and deposit accounts, endorse checks and negotiate instruments, and manage cash and banking relationships on behalf of the Company.

Hire, supervise and terminate employees and contractors, and establish compensation and benefit arrangements consistent with any budgets or limits approved by the Board.

Execute and deliver instruments and documents necessary to carry out the purposes of this Agreement and the Company’s business.

4. LIMITATIONS AND CONDITIONS

The Manager shall not, without prior written approval of the Board, enter into any transaction, commit the Company to any liability, or dispose of Company assets if the aggregate consideration or liability exceeds $. Any commitment made in contravention of this Section shall be unenforceable by the Manager against the Company.

The Manager shall provide the Board with periodic reports as reasonably requested and shall maintain books, records and accounts in accordance with generally accepted accounting principles. The Manager shall not delegate authority granted hereunder except to employees or agents of the Company in the ordinary course of business and remains responsible for actions so delegated.

5. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants to the other that: (a) it has full power and authority to enter into this Agreement; (b) the execution and performance of this Agreement have been duly authorized by all necessary action; and (c) this Agreement constitutes a valid and binding obligation enforceable in accordance with its terms.

6. INDEMNIFICATION

To the fullest extent permitted by law and the Company’s governing instruments, the Company shall indemnify, defend and hold harmless the Manager from and against any and all claims, losses, liabilities, damages and expenses (including reasonable attorneys’ fees) incurred by reason of any act or omission by the Manager within the scope of authority granted by this Agreement, provided that such indemnity shall not extend to acts of gross negligence, willful misconduct or fraud.

7. NOTICES

All notices required or permitted hereunder shall be given in writing and delivered by hand, nationally recognized overnight courier, or certified mail, return receipt requested, to the addresses provided above or to such other address as a party designates by written notice delivered in accordance with this Section.

8. AMENDMENTS; WAIVER; COUNTERPARTS

Any amendment or modification of this Agreement must be in writing and signed by both parties. No waiver of any provision of this Agreement shall be effective unless in writing signed by the party granting the waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument; facsimile or electronic signatures shall be treated as originals.

9. GOVERNING LAW; SEVERABILITY; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the internal laws of the state or jurisdiction of , without regard to conflicts of law principles. If any provision of this Agreement is held invalid or unenforceable, such holding shall not affect the remaining provisions, which shall remain in full force and effect. This Agreement, together with any resolutions referenced herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, understandings and agreements.

10. MISCELLANEOUS

The Manager acknowledges that the exercise of the authorities granted by this Agreement is subject to the fiduciary duties, restrictions and obligations imposed by applicable law and the Company’s governing documents. The Manager shall promptly disclose to the Board any potential conflicts of interest and shall not engage in any transaction that would constitute a breach of fiduciary duty.

Company:

By:

Date:

Manager:

By:

Date:

Enter text✕

What a Manager Resolution Agreement Is and When It’s Used

A Manager Resolution Agreement is a formal corporate record that documents actions authorized by an LLC manager or a board of managers, such as opening bank accounts, designating signatories, approving contracts, or delegating specific powers. It records the decision, scope of authority, effective date, and any conditions or limitations. Although typically retained in the company minute book rather than filed with a government office, many external parties—banks, title companies, and counterparties—use the resolution to verify authority before accepting signatures or executing transactions.

Why a Clear Manager Resolution Matters

A well-drafted Manager Resolution Agreement creates a clear, auditable record of delegated authority, reduces disputes about who may act for the company, and helps third parties verify signatory powers. It also documents limits and effective dates to reduce operational and legal risk.

Why a Clear Manager Resolution Matters

Who typically prepares, approves, and receives this agreement

Managers, officers, and external stakeholders each play distinct roles when a Manager Resolution Agreement is created and used.

  • LLC Managers and Board Members — Draft or approve resolutions to document formal authorization and meeting outcomes; maintain original in the company records.
  • Corporate Secretary or Legal Counsel — Prepares the final text, verifies authority language, and attaches meeting minutes or certified copies as needed.
  • Banks and Counterparties — Require a signed resolution (sometimes notarized) to accept new signatories, open accounts, or authorize transactions.

Tailor distribution and authentication to the recipient: internal minute book vs. external bank or counterparty requirements.

Essential parts of a professional Manager Resolution Agreement

A complete resolution balances concise authority language with supporting facts and attachments so third parties can rely on it without further clarification.

Title

Clear heading identifying the document as a Manager Resolution Agreement and naming the company and manager body.

Recitals

Brief factual statements that explain the meeting or authority source, including date of meeting and quorum determination.

Resolved Clauses

Specific action language describing powers granted, limitations, dollar caps, and conditions for exercising authority.

Effective Date

Exact date or triggering event that determines when the delegated authority starts and, if applicable, when it ends.

Signature Block

Names, titles, signatures, and dates for managers or authorized signers; include printed names for clarity.

Attachments

Exhibits such as meeting minutes, certificate of incumbency, or identification documents used to verify authority.

Step-by-step: preparing and finalizing the resolution

Follow these sequential steps to create a defensible resolution and distribute it to affected parties.

  • 01
    Draft: Prepare concise language describing authority and limits for the action requested.
  • 02
    Review: Have counsel or corporate secretary verify entity name, signatory names, and meeting facts.
  • 03
    Adopt: Approve the resolution at a properly convened meeting or by written consent, recording quorum and vote.
  • 04
    Distribute: Provide certified copies to banks, counterparties, and internal records as required.

Digital workflow settings for completing the resolution online

Configure a signing workflow that matches your approval order and verification needs before sending the document for signatures.

Field Configuration
Signer Order Manager first | Corporate secretary second
Authentication Email link or SMS code per recipient requirement
Attachments Include meeting minutes and ID as required
Audit Options Capture IP, timestamp, and certificate of completion

Where to store and who to send certified copies to

Distribute the executed resolution to internal files and external recipients who will rely on it, using certified copies where required.

  • Company Minute Book: Keep the original signed resolution with meeting minutes and corporate records.
  • Bank or Financial Institution: Send a certified copy when opening accounts or adding signatories; banks may request notarization.
  • Legal Counsel: Provide counsel a copy for retention and future reference.
  • Contract Counterparties: Share a copy when authority is needed to execute transactions on the company’s behalf.

Digital signing and file format considerations

Choose a platform that supports PDF and Word formats, audit trails, and the authentication level required by your recipients.

  • File Formats: PDF, DOCX supported
  • Authentication: Email, SMS, KBA options
  • Integrations: CRM and cloud storage

Typical timing and delivery expectations

Plan milestones around the meeting date, effective date, bank processing, and internal record updates to avoid operational delays.

Meeting Adoption Deadline:

Adopt at the scheduled meeting or by contemporaneous written consent.

Effective Date:

Specify exact MM/DD/YYYY to avoid ambiguity for third parties.

Bank Processing Time:

Banks commonly require 1–5 business days to review authority documentation.

Record Retention Start:

Retain the original in the minute book immediately after execution.

Distribution Window:

Send certified copies to external recipients as soon as practicable after adoption.

Common drafting and processing pitfalls to avoid

  • Vague authority language — adopting broad phrases like 'all necessary acts' without limits often leads to bank refusal or internal disputes and increases liability risk.
  • Mismatched entity or signer names — small differences between formation records and resolution text cause banks and title companies to reject documents.
  • Missing meeting proof — failing to attach minutes or a written consent showing quorum and vote can render the resolution ineffective for third-party reliance.
  • Assuming notarization is optional — some banks or counterparties insist on notarized or certified copies; confirm requirements before sending unsigned originals.

Consequences of an incorrect or incomplete resolution

Bank Refusal: Account access denied
Contract Invalidity: Counterparty may refuse execution
Liability Exposure: Unauthorized actions create personal risk
Regulatory Risk: Noncompliance can trigger fines
Operational Delay: Transactions paused pending clarification
Tax Complications: Incorrect signatory can affect withholding

eSignature provider comparison for signing Manager Resolution Agreements

Basic comparison of common eSignature vendors and core plan characteristics relevant to legally signing corporate resolutions; signNow appears first per vendor listing rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Offers trial Offers trial Offers trial Offers trial
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance facts relevant to eSigning resolutions

Encryption: TLS 1.2/1.3, AES-256
ESIGN / UETA: Compliant with federal and state acts
SOC 2: SOC 2 Type II available
HIPAA: BAA available where required
21 CFR Part 11: Compliant for FDA-regulated records
ISO: ISO 27001 certified

Answers to common questions about Manager Resolution Agreements

Frequently asked questions and concise answers about validity, notarization, signing methods, revocation, storage, and electronic acceptance.


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