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Manager Service Listing

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MANAGER SERVICE LISTING

Parties

Recitals

WHEREAS, Client desires to retain Manager to provide certain management and administrative services described in this Manager Service Listing (the "Services");

WHEREAS, Manager represents that it has the experience, personnel and resources required to perform the Services in a professional manner and in accordance with industry standards; and

WHEREAS, the parties agree that the engagement will commence on the Effective Date set forth below and be governed by the terms and conditions of this Manager Service Listing. Effective Date:

Scope of Work

Manager shall perform the Services described below. The Services shall include, at minimum, the tasks listed and any additional tasks agreed in writing by the parties. Manager shall perform all Services in a commercially reasonable manner consistent with applicable professional standards.

Property management and tenant relations
Maintenance coordination and vendor supervision
Financial reporting, invoicing and collections
Marketing and leasing services
Other (specify below)

Payment Terms

Client shall pay Manager the fees and expenses set forth below in consideration for the Services. All fees are exclusive of taxes, which shall be paid by Client where applicable.

Late payment shall accrue interest and fees as set out below. Invoices not paid within the required payment period shall be subject to the following late fee:

Flat late fee of $ per late invoice
Or percentage late fee of % per month on outstanding balance

Term and Termination

This Listing shall commence on the Start Date and continue until the End Date, unless earlier terminated pursuant to the terms below.

Start Date:     End Date:

Either party may terminate this Listing for material breach by the other party if the breaching party fails to cure such breach within the notice period specified above following written notice. Termination shall not relieve Client of obligation to pay for Services performed through the effective date of termination or for any non-cancellable obligations incurred by Manager on Client's behalf.

Confidentiality

"Confidential Information" means any non-public information disclosed by one party to the other that is designated confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Manager shall: (a) use Confidential Information solely to perform the Services; (b) restrict disclosure to its employees, agents and subcontractors who have a need to know and who are bound by confidentiality obligations no less restrictive than those set forth herein; and (c) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

Confidential Information does not include information that: (i) is or becomes generally known to the public without breach of any obligation owed to the disclosing party; (ii) was known to the receiving party prior to its disclosure by the disclosing party without breach of any obligation owed to the disclosing party; or (iii) is independently developed by the receiving party without use of the disclosing party's Confidential Information.

Indemnification and Liability

Each party shall indemnify, defend and hold harmless the other party from and against any third-party claims arising from that party's breach of this Listing, gross negligence or willful misconduct. Except for liability arising from breach of confidentiality, willful misconduct, or indemnification obligations, neither party shall be liable to the other for consequential, special or punitive damages.

Governing Law

This Listing shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of law principles.

Entire Agreement; Amendment

This Listing, together with any exhibits or attachments expressly incorporated in writing, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

Representations; Authority

Each party represents and warrants that it has full power and authority to enter into and perform its obligations under this Listing and that the individual executing this Listing on its behalf is duly authorized to do so.

The parties have executed this Manager Service Listing as of the dates set forth by their respective signatures below.

Client:

By:

Date:

Manager:

By:

Date:

Enter text✕

What the Manager Service Listing Is and when it’s used

The Manager Service Listing is a structured record that catalogs services, assigned managers, and relevant contact and scheduling details for property, project, or program management. It summarizes responsibilities, service scope, start and end dates, billing or compensation terms, and required attachments such as licenses or insurance certificates. Organizations use this document to standardize manager assignments, support internal approvals, and provide a single reference for vendors, tenants, or stakeholders. It can be signed electronically where permitted and retained as the primary administrative record for the engagement.

Why a clear Manager Service Listing matters

A complete Manager Service Listing reduces operational ambiguity, clarifies accountability, and creates an auditable record for compliance, billing, and dispute resolution. It supports efficient handoffs between teams and helps enforce contract terms by documenting dates, deliverables, and signatory authority.

Why a clear Manager Service Listing matters

Who prepares and relies on a Manager Service Listing

Teams that prepare and use these listings vary by organization and process.

  • Property managers and site supervisors who need a clear roster of on-site responsibilities, contact points, and service windows.
  • Procurement and vendor management staff who track contracted services, insurance, licensing, and invoicing alignment.
  • HR or operations leads who assign managers, confirm authorization, and document signatory roles for compliance.

The document is typically maintained by operations or contract administrators and shared with stakeholders for verification and retention.

Core elements you should include in a professional listing

A well-formed Manager Service Listing groups data into consistent fields so reviewers can verify authority, scope, and timing without cross-referencing multiple files.

Manager Identity

Full legal name, title, company name, and a primary contact phone and email for each assigned manager.

Service Scope

Concise description of duties, performance standards, deliverables, and any exclusions or out-of-scope items tied to the manager role.

Period and Schedule

Service start and end dates, recurring schedules or milestone dates, and any hours-of-operation or response-time commitments.

Compensation

Payment terms, rates or fixed fees, invoicing cadence, and any expense reimbursement rules or caps.

Compliance Items

Required licenses, insurance certificates, background checks, or industry-specific credentials with expiration dates noted.

Signatures and Authority

Designated signatory name, title, signature block, date, and reference to any delegation or PO number authorizing services.

Step-by-step: completing a Manager Service Listing

Follow these sequential steps to gather data, confirm authority, and produce a compliant listing ready for routing and signature.

  • 01
    Gather details: Collect IDs, licenses, and contact information for each manager.
  • 02
    Define scope: Write specific tasks, measurable deliverables, and exclusions.
  • 03
    Set dates: Enter start/end dates and milestone or billing triggers.
  • 04
    Authorize and sign: Obtain signatures from authorized signers, noting method and date.

Configuring an online workflow for the listing

When automating, map each field to a form element and set routing rules for approvals and signers.

Field Configuration
Manager Name field Required; text field with validation for alphabetic characters.
Effective Date field Date picker using MM/DD/YYYY with min/max constraints.
License upload Optional file field; accept PDF, JPG; enforce max file size.
Signature order Sequential routing or parallel signers configurable per workflow.

Typical routing and submission flow

A standard flow moves the completed form through verification, approval, signature, and final distribution steps.

  • Prepare: Creator uploads the template and populates required fields.
  • Verify: Reviewer checks licenses, dates, and scope accuracy.
  • Authorize: Authorized signers approve and apply signatures.
  • Archive: Signed copy and audit trail are stored for retention.

Digital signing and distribution considerations

Confirm platform capabilities and security features before eSubmission.

  • File formats: PDF, DOCX accepted
  • Authentication: Email, SMS, or advanced MFA
  • Integrations: CRM and cloud storage

Choose a platform that supports required authentication strength, audit trails, and integrations with your document repository or ERP system.

Typical timelines and processing expectations

Track deadlines for collection, approvals, and renewals to avoid service interruptions or compliance gaps.

Initial submission due:

Submit listing before services begin or when manager is appointed.

License verification:

Verify credentials within 7–14 business days of receipt.

Renewals and expirations:

Record renewal deadlines 60–90 days before expiration.

Approval turnaround:

Allow 3–5 business days for internal approvals.

Record retention start:

Retention begins on the document’s effective date.

Key milestones from draft to archived record

Use this milestone sequence to ensure timely verification, signature, and archival of the listing.

01

Draft Completed

All fields are populated and attachments uploaded for review.

02

Verification Complete

Licenses and credentials checked; discrepancies logged.

03

Signatures Applied

Authorized signers execute the document and sign-off is recorded.

04

Archive and Retain

Final document and audit trail stored per retention policy.

Common preparation mistakes to avoid

  • Using informal or abbreviated legal names that fail identity validation with third parties and notaries.
  • Omitting license expiration dates which leads to invalid assignments or denied access at point of service.
  • Failing to record signer authority or PO numbers, creating ambiguity about who may approve costs.
  • Uploading unreadable scans or wrong file types that delay verification and acceptance by reviewers.

Consequences of an incorrect or incomplete listing

Contract disputes: Delayed remedies or claims
Regulatory fines: Industry fines possible
Tax exposure: Incorrect reporting risk
Service interruption: Work stoppage or access denial
Liability disputes: Unclear responsibility allocation
Civil penalties: IRC §6721 civil penalties

Required data fields and minimum validation checks

Full name: Match government ID
Contact info: Phone and email verified
License details: Number and expiration
Service dates: MM/DD/YYYY format
Signature method: eSign or wet signature
Attachments: PDF or image files

Comparing eSignature options for Manager Service Listing workflows

Provider selection affects per-user cost, bulk sending, and envelope limits. This table summarizes core pricing and capability differences to inform platform choice.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-world examples of Manager Service Listing use

These short case sketches illustrate how organizations standardize manager assignments and capture signatures.

Optica Ventures — COO

Optica consolidated manager rosters across properties to reduce ambiguity and improve response times.

  • The team used a single template for each site.
  • The approach simplified onboarding, improved customer handoffs, and made audit reviews faster without changing existing contracts.

Martin Properties — Founder

A small real estate operator moved listings online to avoid in-person signings.

  • They captured manager credentials and signatures remotely.
  • This eliminated paper delays, ensured 100% compliance with internal checks, and allowed mobile execution for on-site staff.

Practical tips for accurate and efficient completion

Apply consistent formatting and validation rules to reduce errors, speed reviews, and protect legal enforceability.

Use legal names consistently
Enter full legal names exactly as on government ID to avoid verification failures and downstream mismatches during notarization or background checks.
Attach proof of credentials
Include license and insurance copies with expiration dates; reviewers should be able to confirm validity without follow-up.
Document signer authority
Record the signer’s title and authorization source (PO, contract clause) to demonstrate authority in disputes or audits.
Keep an audit trail
Preserve timestamps, IP addresses, and authentication records for each signature to support legal validity under ESIGN and UETA.

Frequently asked questions about Manager Service Listings

Answers address common points of confusion about completion, signatures, and legal validity for U.S. workflows.


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