Asset Identification
Unique ID, location coordinates, and nearby reference points for unambiguous identification.
A consistent inspection document reduces safety risk, supports compliance with municipal and utility standards, and preserves a defensible record for repairs or incidents while enabling data-driven asset management.
Intended users include field inspectors, public works staff, utility operators, contractors, and compliance officers who manage underground assets.
Different roles use the completed document for operational decisions, billing or warranty claims, permitting, and long-term asset planning.
Unique ID, location coordinates, and nearby reference points for unambiguous identification.
Material, dimensions, wall and base condition, evidence of movement or voids.
Atmospheric readings, fall risk, trip hazards, and required immediate mitigations.
Water level, infiltration sources, and signs of backup or surcharging.
Date-stamped images linked to line items to support findings and contractor bids.
Priority rating, scope of work, estimated timing, and responsible party.
| Field | Configuration |
|---|---|
| Location Field | Required; GPS auto-fill enabled |
| Photo Attachments | Accept JPEG/PNG; require minimum 2 photos |
| Priority Field | Dropdown: Low | Medium | High | Immediate |
| Approval Route | Auto-route to Operations Manager and Engineering |
Ensure the system provides an audit trail, secure encryption at rest and in transit, and role-based access control for compliance and accountability.
Annual to triennial depending on asset criticality and condition
Quarterly or after major storms or construction events
Within 24–72 hours after reported incident or flooding
Verify completed remediation within 30 days of repair
Upload completed report within 7 business days
On-site assessment, photos, and hazard mitigation steps recorded.
Inspector uploads completed form and attachments to the system.
Operations or engineering approves priority and funding decision.
Final inspection confirms repairs and updates asset history.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Plan | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |