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Manufacturing Legal Agreement

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MANUFACTURING AGREEMENT

This Manufacturing Agreement (the "Agreement") is entered into as of Effective Date: by and between Manufacturer Name: , a legal entity with its principal place of business at Manufacturer Address: (hereinafter "Manufacturer"), and Purchaser Name: , with its principal place of business at Purchaser Address: (hereinafter "Purchaser"). Each of Manufacturer and Purchaser may be referred to individually as a "Party" and collectively as the "Parties."

RECITALS

WHEREAS, Purchaser has developed or procured specifications, drawings, samples and related materials describing certain products to be manufactured (the "Products"); and

WHEREAS, Manufacturer has the facilities, equipment, personnel and expertise necessary to manufacture the Products in accordance with Purchaser's specifications and to supply such Products in the quantities and on the schedule set forth herein; and

WHEREAS, the Parties desire to set forth the terms and conditions under which Manufacturer will manufacture, test, and deliver the Products to Purchaser.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Parties agree as follows:

1. DEFINITIONS

Capitalized terms used in this Agreement shall have the meanings set forth herein. "Specification" means the written product specifications, samples, drawings and quality standards provided by Purchaser and incorporated into this Agreement. "Work in Progress" means goods and materials that have been partially processed or assembled in connection with the manufacture of the Products.

2. APPOINTMENT; SCOPE

2.1 Appointment. Purchaser hereby appoints Manufacturer, and Manufacturer accepts such appointment, to manufacture the Products in accordance with the Specifications and the terms of this Agreement. Manufacturer shall manufacture only the Products and quantities expressly ordered by Purchaser pursuant to purchase orders issued under Section 3.

2.2 Product Description. Product Name: ; Primary Material/Component: .

3. PURCHASE ORDERS; DELIVERY

3.1 Purchase Orders. Purchaser shall issue written purchase orders specifying Product, quantity, unit price, required delivery date and shipment terms. Manufacturer shall confirm acceptance of each purchase order in writing within five (5) business days of receipt; any silence shall be deemed a rejection unless otherwise agreed.

3.2 Delivery. Manufacturer shall deliver Products FCA Manufacturer's Facility (Incoterms 2020). Delivery Schedule: . Title and risk of loss shall pass to Purchaser upon delivery to the carrier at Manufacturer's facility unless otherwise agreed in writing.

4. SPECIFICATIONS; CHANGES

4.1 Compliance. Manufacturer shall manufacture all Products in strict conformity with the Specifications and applicable laws and industry standards. Manufacturer shall maintain records demonstrating compliance and shall permit Purchaser or its designated auditor to inspect such records upon reasonable notice.

4.2 Changes. Purchaser may request changes to Specifications. Manufacturer shall notify Purchaser promptly of any impact on price, schedule or performance. No change shall be effective until the Parties execute a written change order signed by authorized representatives.

5. PRICE; PAYMENT

5.1 Unit Price. Unit Price: per unit. Currency: .

5.2 Payment Terms. Purchaser shall pay Manufacturer within days from receipt of an accurate invoice and acceptable delivery. Invoices shall itemize quantities, unit prices, taxes and shipping. Late payments accrue interest at the lesser of 1.5% per month or the maximum rate permitted by applicable law.

6. QUALITY ASSURANCE; INSPECTION

6.1 Quality Control. Manufacturer shall establish and maintain a quality control program sufficient to ensure Products meet the Specifications. Manufacturer shall retain inspection and test records for a minimum of three (3) years and provide them to Purchaser upon request.

6.2 Inspection and Rejection. Purchaser shall have the right to inspect Products at Manufacturer's facility and upon arrival. Non-conforming Products may be rejected by Purchaser and returned at Manufacturer's expense. Manufacturer shall, at Purchaser's option, repair, replace or refund the purchase price for non-conforming Products within thirty (30) days of notice.

7. INTELLECTUAL PROPERTY

7.1 Ownership. Purchaser retains all right, title and interest in and to the Specifications, trademarks, trade dress, designs and any intellectual property provided to Manufacturer for the purpose of manufacturing the Products. Manufacturer acquires no rights in Purchaser's intellectual property except for the limited, non-exclusive, non-transferable license to use the Specifications solely to perform its obligations under this Agreement.

7.2 Improvements. Any improvements, modifications or inventions made exclusively in the manufacture of the Products that are directed to the Specifications or Purchaser's confidential information and that would otherwise be owned by Manufacturer shall be assigned to Purchaser upon creation; Manufacturer shall execute instruments necessary to effect such assignment.

8. CONFIDENTIALITY

8.1 Definition. "Confidential Information" means non-public technical, business and financial information disclosed by one Party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information.

8.2 Obligations. The receiving Party shall: (a) hold Confidential Information in strict confidence using the same degree of care it uses to protect its own confidential information but no less than reasonable care; (b) not use Confidential Information except to perform obligations under this Agreement; and (c) not disclose Confidential Information to any third party except to those employees, agents or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein.

9. REPRESENTATIONS AND WARRANTIES

9.1 Manufacturer Warranties. Manufacturer represents and warrants that: (a) it has full power and authority to enter into this Agreement; (b) Products manufactured hereunder will materially conform to the Specifications and be free from defects in material and workmanship for a period of months from delivery; and (c) Products will comply with applicable laws and regulations.

9.2 Purchaser Warranties. Purchaser represents and warrants that: (a) it has the right to provide the Specifications and to grant the license necessary for Manufacturer to fulfill this Agreement; and (b) Specifications do not knowingly infringe third party intellectual property rights.

10. INDEMNIFICATION

10.1 Manufacturer Indemnity. Manufacturer shall indemnify, defend and hold harmless Purchaser and its officers, directors and affiliates from and against any and all losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of claims that Products supplied by Manufacturer (a) do not conform to the Specifications, (b) are defective, or (c) result from Manufacturer's negligence or willful misconduct.

10.2 Purchaser Indemnity. Purchaser shall indemnify and hold harmless Manufacturer from and against claims arising from Purchaser's Specifications or Purchaser's failure to disclose material information necessary for the safe manufacture of the Products.

11. LIMITATION OF LIABILITY

EXCEPT FOR A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR LIABILITY ARISING FROM DEATH OR PERSONAL INJURY, IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER FOR CONSEQUENTIAL, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES. THE AGGREGATE LIABILITY OF EITHER PARTY ARISING FROM OR RELATING TO THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNTS PAID BY PURCHASER TO MANUFACTURER UNDER THE APPLICABLE PURCHASE ORDER GIVING RISE TO THE CLAIM DURING THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

12. TERM; TERMINATION

12.1 Term. This Agreement commences on the Effective Date and shall continue for an initial term of years unless earlier terminated in accordance with this Section.

12.2 Termination for Cause. Either Party may terminate this Agreement for material breach by the other Party if such breach remains uncured for thirty (30) days after written notice specifying the breach. Termination shall be without prejudice to any remedies available at law or in equity.

12.3 Termination for Insolvency. Either Party may terminate immediately upon written notice if the other Party becomes insolvent, makes an assignment for the benefit of creditors, or a receiver is appointed for a substantial part of its assets.

12.4 Effect of Termination. Upon termination, Purchaser shall pay Manufacturer for Products delivered and for Work in Progress reasonably incurred as of the termination date, provided such costs are substantiated. Manufacturer shall, at Purchaser's option, deliver Work in Progress or make it available for inspection and removal.

13. FORCE MAJEURE

Neither Party shall be liable for any delay or failure to perform to the extent caused by events beyond its reasonable control, including acts of God, epidemics, labor disputes, civil unrest, governmental actions, shortages of materials, or interruptions in transportation or utilities. The affected Party shall promptly notify the other Party and use commercially reasonable efforts to mitigate the effect of the event.

14. NOTICES

Notices shall be in writing and shall be deemed given when delivered in person, by courier, by nationally recognized overnight delivery service, or by certified mail, return receipt requested, to the addresses set forth above or to such other address as a Party may designate by notice in accordance with this Section.

15. AMENDMENT; WAIVER; COUNTERPARTS

15.1 Amendment. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both Parties.

15.2 Waiver. The failure of either Party to enforce any provision shall not constitute a waiver of that provision or of the right to enforce it in the future.

15.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

16. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

16.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to choice of law principles.

16.2 Entire Agreement. This Agreement, together with any purchase orders and attachments expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter and supersedes all prior and contemporaneous agreements and understandings, whether written or oral.

16.3 Severability. If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and the Parties shall negotiate in good faith a substitute valid provision that most closely effects the Parties' intent.

17. MISCELLANEOUS

17.1 Subcontracting. Manufacturer shall not subcontract the manufacture of the Products without Purchaser's prior written consent, which shall not be unreasonably withheld. Manufacturer remains fully liable for the acts and omissions of any subcontractor.

Manufacturer (Party A):

By:

Date:

Purchaser (Party B):

By:

Date:

Enter text✕

What a Manufacturing Legal Agreement Covers

A Manufacturing Legal Agreement is a written contract that sets the commercial and legal terms between a manufacturer and another party — such as a supplier, buyer, or contract manufacturer. It typically addresses scope of goods or services, production schedule, quality standards, pricing, payment terms, intellectual property rights, confidentiality, warranties, inspection and acceptance, remedies for defects, and termination. The agreement creates enforceable obligations, allocates risk, and provides mechanisms for dispute resolution and indemnity. Parties customarily attach exhibits for specifications, drawings, bill of materials, and delivery milestones.

Why a Clear Agreement Matters for Manufacturing

A precise, well-drafted Manufacturing Legal Agreement reduces operational disputes, clarifies responsibilities across the supply chain, and protects IP and quality standards while establishing payment and delivery expectations under U.S. contract law and relevant industry regulations.

Why a Clear Agreement Matters for Manufacturing

Who Typically Prepares or Signs This Agreement

Organizations and individuals involved in product manufacturing need this contract to set expectations and legal obligations.

  • Manufacturers and contract manufacturers managing production, quality, and delivery obligations.
  • Component suppliers and vendors providing parts, raw materials, or subassembly services.
  • Buyers and distributors contracting for finished goods and commercial terms.

The agreement is used by procurement, operations, quality, legal, and finance teams to manage risk, payments, IP, and regulatory compliance throughout the product lifecycle.

Key Roles Who Sign and Approve

Procurement Manager

The Procurement Manager negotiates price, lead times, and commercial terms, coordinates supplier onboarding, and verifies that contract terms align with purchase orders and internal vendor policies. They typically authorize purchase commitments within delegated limits and escalate legal exceptions to general counsel.

General Counsel

The General Counsel reviews liability, indemnity, IP assignment, warranty, and termination clauses to ensure legal exposure is managed. They approve final contract language for enforceability and regulatory compliance and often retain litigation or arbitration rights on behalf of the company.

Core Sections to Include in a Manufacturing Legal Agreement

A complete agreement organizes key topics into discrete clauses and exhibits so obligations are clear, measurable, and enforceable in the relevant jurisdiction.

Parties

Identify each legal entity with full legal name, entity type, and contact/address details; include hand-signed or electronic signature blocks for authorized signatories.

Scope of Work

Define products, specifications, tolerances, quantities, and engineering drawings. Attach exhibits for technical specs and change-control procedures to avoid ambiguity.

Pricing & Payment

Specify unit price, currency, taxes, invoicing schedule, payment terms, late fees, and any escrow or milestone payment mechanics linked to acceptance testing.

Delivery & Acceptance

State shipping terms (Incoterms), delivery schedule, acceptance tests, inspection windows, and remedies for nonconforming goods including repair, replacement, or price adjustment.

Intellectual Property

Allocate ownership of designs, improvements and background IP; include license scope, confidentiality obligations, and any work-for-hire or assignment language.

Warranties & Liability

Set warranty duration, disclaimers, limitation of liability caps, indemnities, insurance requirements, and procedures for recall or safety incidents.

How to Complete This Agreement, Step by Step

Follow this sequence to prepare, review, and execute a manufacturing contract with minimal friction.

  • 01
    Gather documents: Collect specs, drawings, and commercial terms before drafting.
  • 02
    Draft language: Use clear, measurable acceptance and warranty clauses.
  • 03
    Review internally: Route to procurement, quality, finance, and legal for sign-off.
  • 04
    Execute: Sign using agreed method and retain execution copy.

Typical Digital Workflow Settings for Online Completion

Digital workflows speed execution and preserve an audit trail; configure signer order, authentication, and retention before sending.

Field Configuration
Signer Order Sequential or parallel, as required by approval chain
Authentication Email link or SMS code; choose stronger MFA for high-value contracts
Required Fields Signature, printed name, title, date, and any conditional checkboxes
Document Retention Store signed PDF/A with audit trail for the retention period

Digital Execution Flow for a Manufacturing Agreement

A standard e-signing flow ensures every action is recorded and reproducible under U.S. e-signature law.

  • Upload Document: Add contract and exhibits to the signing platform
  • Place Fields: Insert signature, initials, and date fields where needed
  • Send to Signers: Specify signer sequence and authentication
  • Store Copies: Save executed PDF with audit trail metadata

Technical and Integration Considerations

Choose a platform that supports required integrations and compliance features for manufacturing workflows.

  • Integrations: Salesforce, NetSuite, Microsoft 365, and Google Workspace
  • File Formats: PDF, DOCX, and Excel supported natively
  • Authentication: Email, SMS code, or stronger MFA

Common Preparation Pitfalls to Avoid

  • Vague scope language that omits critical specifications and leads to disagreements over delivered goods and quality.
  • Missing signature authority where signatory lacks corporate power, which can render the agreement unenforceable.
  • Unclear acceptance procedures that fail to define inspection windows, test criteria, and remedies for defects.
  • Overlooking export, customs, or tariff requirements that affect price and delivery obligations across jurisdictions.

Consequences of an Incorrect or Incomplete Agreement

Contract Voidability: Partial unenforceability may follow ambiguous or unauthorized signings
Financial Loss: Missed performance or warranty claims can mean unrecoverable costs
Regulatory Exposure: Noncompliance with export/costing rules may trigger fines
Intellectual Property Risk: Absent assignment language can leave IP ownership unclear
Supply Disruption: Poorly defined lead times can halt production lines
Reputational Harm: Product defects or recalls damage market standing

Typical Timing and Deadlines to Track

Manufacturing contracts include several time-bound obligations — track dates for performance, inspection, invoicing, and contractual notice periods to avoid default.

Effective Date:

Date when obligations start and warranties run

Delivery Milestones:

Scheduled shipment or production dates tied to payment

Inspection Period:

Window to report defects after delivery

Payment Due Date:

Net terms (e.g., Net 30) from invoice date

Warranty Window:

Duration warranty claims remain valid

Key Milestones from Negotiation to Closeout

Track milestones sequentially from draft to final acceptance so operational teams meet contractual obligations without delay.

01

Negotiation & Drafting

Finalize specifications, pricing, and delivery schedules

02

Internal Approvals

Obtain procurement, quality, finance, and legal sign-off

03

Execution

Obtain authorized signatures and store executed copy

04

Acceptance & Closeout

Complete final inspections and record warranty start date

eSignature Vendor Comparison for Manufacturing Agreements

Compare common vendor pricing and feature availability for executing manufacturing agreements; signNow is listed first per platform conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Available on premium plans Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II and ISO 27001
HIPAA: BAA required for protected health information
Audit Trail: Detailed signer activity logs
21 CFR Part 11: Compliant workflows available
Data Privacy: GDPR and CCPA compliance controls

Real-World Examples of Digital Agreement Workflows

These customer stories illustrate how electronic execution supports contractual operations across industries.

Tech Data — Rapid Contracting

Tech Data adopted digital signing to streamline external contracts and approvals.

  • Rapid adoption improved internal and external service times.
  • The company reported smoother internal processes and quicker time to revenue while maintaining compliance and an auditable record for each executed agreement.

BIS — Security & Compliance

BIS selected a compliant e-signature platform for regulated document flows.

  • SOC 2 drove the selection.
  • The organization emphasized compliance with ESIGN and UETA, maintaining an auditable workflow to support legal and procurement audits across multiple jurisdictions.

Frequently Asked Questions About Manufacturing Legal Agreements

Answers to common questions about validity, signatures, notarization, and managing changes for manufacturing contracts.


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