Parties
Full legal names and contact details for the organizer and the campus entity authorized to grant access.
A clear Marketing Campus Tour Agreement reduces misunderstandings about access, safety, and promotional limits; assigns responsibility for insurance and damages; and documents approvals needed from campus offices such as events, public safety, and facilities.
The document is used by external organizers, campus marketing teams, and campus event administrators to coordinate promotional visits on campus.
Use the agreement to confirm obligations, set timelines, and provide a single signed record of approved marketing activities and conditions.
Full legal names and contact details for the organizer and the campus entity authorized to grant access.
Precise description of permitted marketing activities, locations, permitted signage, and any time or audience restrictions.
Specific dates and times, including setup and teardown windows, with cancellation and rescheduling rules.
Required insurance types and limits (commercial general liability, additional insured endorsements) and proof deadlines.
Requirements to follow campus policies, FERPA limits for student information, and any applicable health or safety laws.
Mutual or one-way indemnity language allocating responsibility for third-party claims and damage to campus property.
| Field | Configuration |
|---|---|
| Signature Order | Set sequential routing: organizer → campus events → legal |
| Authentication Level | Email link with optional SMS code for added signer verification |
| Supporting Documents | Attach insurance COI, campus policy acknowledgement, and site map |
| Retention Settings | Enable PDF download and secure archival after completion |
Choose a platform that supports secure e-signatures, audit trails, and the institution's required signer authentication level.
Ensure the chosen workflow retains a tamper-evident audit trail and stores the executed document in the campus records repository.
Submit requests at least 14–30 days before the planned tour date.
Provide certificate of insurance no later than 7 days before event.
Provide 48–72 hours notice for non-emergency cancellations.
Submit any contract changes at least 5 business days before event.
Store the executed agreement per institutional retention policy.
Organizer files the draft agreement and attachments for initial review.
Events and facilities verify location availability and resource needs.
Insurance and legal verify coverage and indemnity terms.
Authorized campus signatory and organizer sign; copies distributed.
An admissions team schedules vendor marketing tables near a student fair
A company requests a campus tour and on-site recruiting presentation