Can decals be approved electronically?

Yes. Electronic approvals are legally valid under the ESIGN Act and state UETA laws when intent, consent, attribution, and retention are met. For consumer-facing records, provide consumer consent disclosures. Use an audit trail and retain a reproducible signed record to support enforceability.

When is notarization or witness required?

Most decal orders do not require notarization. Notarization or witness signatures are only needed when the package incorporates a legally significant instrument (e.g., property deed, power of attorney, or certain municipal authorizations). Check local laws; RON may be available where enabled.

What file formats should I provide?

Provide vector formats (AI, EPS, PDF) with embedded color profiles for production; include layered source files when possible. Low-resolution raster files increase reprint risk. Also include flattened printable PDFs for vendor workflows and a PDF/A for long-term archival.

How does eSignature affect record retention?

Electronic signatures satisfy record retention requirements if records are reproducible and accessible. ESIGN requires that an electronic record be capable of retention and accurate reproduction. Maintain signed PDFs and an audit trail; follow IRS and HIPAA retention rules where applicable.

What if artwork or measurements are wrong?

Incorrect artwork or dimensions can cause miscuts, installation delays, and reprint costs. Include revision controls, version numbers, and pre-installation mockup approvals. Require sign-off on final scaled proofs and document any on-site measurement variances before production begins to limit liability.

How to handle vendor disputes or chargebacks?

Keep complete package records: signed approvals, purchase orders, packing lists, and delivery confirmations. Use contract terms that define acceptance criteria and remedies. Retain audit trails and correspondence to support claims; escalate with vendor using documented timelines and, if necessary, counsel or small-claims procedures.

Electronic Signature
Templates
Marketing
Marketing Decal Packages

Marketing Decal Packages

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

MARKETING DECAL PACKAGES

Parties

Brand/Client Name: Entity Type: LLC Corporation Other

Brand Contact & Address

Agency/Creator Name: Entity Type: LLC Corporation Other

Agency Contact & Address

Recitals & Campaign Overview

Effective Date:

Campaign Name Objectives & Target Audience

Primary Channels:

Package Deliverables

Provide detailed specifications for each decal package component, material, and production requirement.

Package Name / SKU Deliverable Details (designs, sizes, finishes, die-cut, adhesives)

Quantity per Design: Size/Dimensions:

Proofs Required: Yes Approval Deadline (after proof delivery):

Production & Shipping Instructions

Compensation & Fees

Total Package Fee: $

Unit Production Cost (if applicable): $ Shipping & Handling Estimate: $

Payment Schedule

Deposit Due on Effective Date: $ Final Payment Due:

Usage Rights & Intellectual Property

License Grant: Agency grants Brand a license to use decal artwork for the Campaign as described herein.

Territory: Duration:

Ownership of Artwork: Upon full payment, Agency assigns all rights in final approved artwork to Brand Agency retains ownership and grants limited license

Moral Rights Waiver: Agency hereby waives any moral rights in the delivered artwork to the extent permitted by law.

FTC Disclosure & Advertising Compliance

Creator/Agency shall comply with applicable advertising and disclosure regulations. For influencer or retailer placement, the Agency will include clear and conspicuous disclosure indicating paid placement or material connection where required.

FTC Compliance Acknowledgment: Agency affirms it will include required disclosures and retain proof of compliance for three years.

Exclusivity

Exclusivity: Exclusive for the Territory during the Term Non-exclusive

If exclusive, define competing products or categories excluded:

Termination & Kill Fee

Termination for Convenience: Either party may terminate with days' written notice. Termination for cause shall allow a day cure period.

Kill Fee: If Brand terminates after proofs approved but before production, Brand shall pay a kill fee of $ to Agency to cover work completed and unrecoverable costs.

Warranties, Indemnity & Limitation of Liability

Agency warrants that the delivered decals will materially conform to the specifications and will be free from defects in materials and workmanship for a period of following delivery. Brand's exclusive remedy for breach of this warranty shall be correction, replacement or refund at Agency's option.

Indemnity: Each party shall indemnify, defend and hold harmless the other party from third-party claims arising from its breach of this Agreement, negligence, or willful misconduct. The indemnifying party shall pay reasonable costs and attorneys' fees incurred in defending covered claims.

Limitation of Liability: Except for willful misconduct or indemnity obligations, neither party's aggregate liability shall exceed the amount paid under this Agreement for the specific Package that gave rise to the claim.

Confidentiality

Each party agrees to maintain the confidentiality of non-public business information disclosed in connection with this Agreement and use such information only for performance hereunder. Confidentiality obligations survive termination for two years.

Confidentiality Acknowledgment: Both parties acknowledge and agree.

Miscellaneous

Governing Law: This Agreement shall be governed by the laws of without regard to conflict of laws principles.

Entire Agreement: This Agreement constitutes the entire understanding between the parties with respect to the subject matter and supersedes all prior discussions and proposals.

Additional Provisions / Notes

Acceptance & Authorization

By signing below, each party represents that it has the authority to enter into this Agreement, that the information provided in this document is accurate, and that it accepts the terms and conditions set forth herein.

Brand/Client:

By:

Date:

Agency/Creator:

By:

Date:

What Marketing Decal Packages Cover

Marketing Decal Packages are standardized documents and asset bundles used to order, approve, and distribute branded adhesive decals for promotional use. They typically combine artwork specifications, material choices, quantity, placement instructions, and delivery terms into a single package that can be reviewed and signed by design, procurement, and compliance stakeholders. These packages streamline approvals for campaigns, vehicle branding, signage, and point-of-sale displays by centralizing technical details and responsibilities. The package may include proofs, measurement diagrams, color swatches, and terms governing returns, replacement, and intellectual property ownership related to the decal designs.

Why a Standardized Package Matters

Using a Marketing Decal Package reduces review cycles by consolidating artwork, specs, and approvals, clarifies production requirements for vendors, and creates an auditable record for compliance. Standardized packages also lower reprint risk and help align branding across multiple locations and channels.

Teams That Typically Use These Packages

Marketing, procurement, operations, and facilities teams manage decal approvals, vendor selection, placement, and maintenance across locations.

Marketing managers: set artwork, color, and placement standards for brand consistency.
Procurement and vendors: confirm materials, quantities, production timelines, and shipping details.
Facilities and installers: ensure correct mounting surfaces, permits, and site-specific measurements.

Coordinating these groups within a single package reduces miscommunication, accelerates approvals, and improves installation predictability.

Step-by-Step: From Specification to Installation

Follow these steps to prepare, approve, produce, and distribute a Marketing Decal Package efficiently across teams and sites.

01

Gather Requirements: Collect artwork, dimensions, material, and placement notes.
02

Prepare Proof: Create scaled proof with color callouts and bleed.
03

Approve and Sign: Obtain stakeholder signatures and record the approver and date.
04

Order and Track: Submit to vendor, confirm production timeline, and track shipment.

Typical Digital Workflow for Decal Packages

Typical digital workflow for a Marketing Decal Package, from upload through receipt and installation tracking.

Upload: Add files, specs, and proofs to the package portal.
Assign Signers: Add internal and vendor approvers with roles and deadlines.
Sign & Approve: Stakeholders review and apply signatures or initials electronically.
Fulfill: Vendor produces decals and updates tracking information.

Configure the Online Approval Workflow

Configure the online package workflow to enforce approvals, file types, signer authentication, and notification rules.

Field	Configuration
File Format	PDF, EPS, or AI; include color profiles
Approval Order	Sequence: Designer → Marketing Manager → Procurement → Vendor
Authentication	Email link with optional SMS two-factor for external vendors
Notifications	Email confirmations for each approval step and shipping updates

Technical and Integration Considerations

Digital-ready files, modern browsers, and PDF/Vector compatibility are required for online ordering and eSubmission of decal packages.

File Types: PDF, AI, EPS, PNG accepted
Browser Support: Recent Chrome, Edge, Safari versions recommended
Integrations: Integrates with Google Drive, Microsoft 365, Box

What a Professional Package Should Include

Core components that a professional Marketing Decal Package should include to reduce production errors and ensure consistent branding across installations.

Artwork Specs

Include vector files, color profiles (Pantone or CMYK), scaling notes, trim and bleed margins, and any layered assets required for production to prevent incorrect printing and color shifts.

Material Specs

Specify adhesive type, substrate compatibility (glass, metal, painted surfaces), UV resistance, finish (matte, gloss), and expected lifespan so vendors select appropriate media for the intended environment.

Installation Guide

Provide step-by-step mounting instructions, surface preparation, recommended tools, temperature ranges for installation, and diagrams showing exact placement to minimize site rework.

Quantity & Batches

List per-design quantities, batch splits for phased rollouts, any artwork variant per batch, and acceptable tolerance for overage or shortfall to clarify vendor expectations.

Legal Terms

Attach intellectual property assignments, licensing terms for artwork use, warranty limits, return policies, indemnity clauses, and any restrictions on third-party reselling or modification to protect branding and commercial interests.

Approval Record

Include named approvers, timestamped signatures, version numbers, and audit trail entries for each change to establish a defensible record for compliance or dispute resolution.

Export Formats and Supporting Documents

Export formats and supporting documents that should accompany a Marketing Decal Package to simplify production, shipping, and legal recordkeeping across teams and vendors.

Download Formats

Save final signed packages as PDF/A for long-term archiving and as standard printable PDF for vendor use; retain original vector source files (AI, EPS) separately to enable accurate reprints.

Supporting Docs

Attach high-resolution color proofs, installation diagrams, municipal permit approvals, test-fit photographs, and any mockups or measurement checklists used during approval to reduce installation disputes.

Archive Naming

Use descriptive filenames containing the client name, date (MMDDYYYY), design ID, color variant, and version number to enable consistent retrieval and audit across teams and systems.

Delivery Receipts

Retain vendor packing lists, signed delivery confirmations, installation checklists, and any site sign-off forms with the package record to support warranty claims and billing reconciliation.

Common Preparation Mistakes to Avoid

Submitting low-resolution artwork or wrong color profiles, leading to incorrect color reproduction and costly reprints.
Failing to specify adhesive type or outdoor durability rating can cause delamination, fading, or failure in exterior installations.
Not including accurate dimensions, bleeds, or trim marks, causing miscuts and misalignment during production and installation.
Omitting signed approvals or version history, leading to disputes over which artwork was approved for production.

Potential Risks and Consequences

Production Delay: Missed launch dates and revenue impact

Reprint Costs: Additional manufacturing and shipping charges

Permit Violations: Local fines or removal orders

Liability: Injury or property damage claims

Brand Damage: Inconsistent branding and customer confusion

Payment Disputes: Billing disputes and delayed payments

Practical Examples from Typical Use Cases

Real-world examples show how Marketing Decal Packages simplify approvals, shorten production cycles, and reduce installation errors across industries.

Retail Rollout

A national retail chain used a standardized decal package to deploy seasonal window graphics across 120 stores, consolidating approvals and proofs in one file.

Saved two weeks of coordination.
Centralized versions, timestamped approvals, and vendor-ready files reduced production errors and expedited shipping; the company tracked installation confirmations centrally to reconcile charges and manage warranties across locations.

Real Estate Signage

A property management company standardized decal packages for leasing signs and building placards to ensure consistent branding across multiple properties and vendors.

Cut vendor rework by half.
Including precise dimensions, installation guidance, and municipal permit attachments reduced on-site delays; centralized documentation simplified tenant move-in signage and made warranty claims straightforward.

Frequently Asked Questions

Answers to common questions about preparing, signing, customizing, and storing Marketing Decal Packages, including digital signing and compliance considerations.

Need help? Contact support

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now