Marketing Exhibitor Packet

MARKETING EXHIBITOR PACKET

Event & Parties

Event Name:   Location:

Event Dates: From to

Booth Selection & Specifications

Preferred Booth Type:

Requested Booth Size:   Preferred Location / Booth Number(s):

Corner Booth Requested:   Endcap / Island Preferred:

Services & Utilities

Electricity required:  If yes, provide details:

Internet / Network required:  If yes, provide details:

Marketing Opportunities & Deliverables

Exhibitor opts into the following promotional opportunities (check all that apply):

Logo listed on event materials    Social media mention    Sponsored session / demo

Deadline to submit logos and promotional materials:

Fees, Payment & Refunds

Total Fee: $   Deposit Due: $

Balance Due By:

Cancellation by Exhibitor must be in writing and is subject to cancellation fees. Notice required: days prior to event. Kill fee if cancelled after deadline:

Insurance & Indemnity

Exhibitor must maintain commercial general liability insurance covering bodily injury and property damage with limits no less than the minimum required by Organizer. Evidence of insurance required prior to move-in.

Indemnification: Exhibitor agrees to defend, indemnify and hold harmless Organizer, its affiliates, officers, agents and employees from and against all claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of Exhibitor's participation, negligence, willful misconduct, breach of this Packet, or the acts of Exhibitor's employees, agents or contractors.

Intellectual Property, Photography & FTC Compliance

License Grant: Exhibitor grants Organizer a non-exclusive, royalty-free license to use Exhibitor's name, logo, and provided images for promotion of the event and post-event reporting within the territory and duration set forth herein. Organizer's use of Exhibitor materials shall be limited to promotional and editorial purposes related to the event.

Photography/Video: Organizer and its designees may photograph or videotape the event and Exhibitor booth. Exhibitor consents to such photography and grants Organizer perpetual rights to use such imagery for promotional and archival purposes unless Exhibitor checks the opt-out box and provides reasonable notice.    I opt out of photography/video usage

FTC Disclosure Compliance: Exhibitor acknowledges that any endorsements, testimonials, or paid promotional activity conducted in connection with the event must comply with applicable consumer protection and disclosure laws and guidelines. Exhibitor shall ensure that all promotional posts or influencer engagements clearly and conspicuously disclose the material connection to the Organizer or sponsors. Exhibitor affirms compliance:   

Operations, Shipping & Safety

Move-in date:   Move-out date:

On-site safety: Exhibitor must comply with all venue rules including fire, electrical, rigging and load-in regulations. Exhibitor shall not block aisles or emergency exits and must ensure booth structures meet venue safety requirements.

Privacy, Confidentiality & Governing Law

Confidential Information: Each party will maintain in confidence any non-public business information disclosed in connection with the event designated as confidential. This Packet does not transfer ownership of confidential information. Remedies at law may be inadequate; injunctive relief is available.

Entire Agreement: This Exhibitor Packet, together with any attachments, constitutes the entire agreement between Exhibitor and Organizer with respect to the event. No waiver, amendment or modification shall be effective unless in writing and signed by authorized representatives of both parties.

Acknowledgement & Certification

By signing below, Exhibitor certifies that it has read, understands, and agrees to abide by all terms, conditions, rules and policies set forth in this Exhibitor Packet and any venue or Organizer policies provided. Exhibitor further certifies that all information provided herein is true and complete.

Exhibitor also certifies it has the authority to enter into this agreement on behalf of the named Exhibitor entity.

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