Artwork Files
Provide print-ready PDF or high-resolution TIFF with crop marks and 1/8 inch bleed; vector text outlined to avoid font issues during RIP processing.
A documented approval workflow reduces errors, protects intellectual property, and shortens production lead times. Clear specifications limit reprints and ensure display fit at the event or location.
Multiple roles coordinate banner production from design through installation; responsibilities vary by organization and project size.
Aligning these roles and documenting approvals prevents scope drift, reduces rework, and clarifies signatory authority for contracts and invoices.
Provide print-ready PDF or high-resolution TIFF with crop marks and 1/8 inch bleed; vector text outlined to avoid font issues during RIP processing.
Specify vinyl, fabric, or backlit substrate and include weight and finish; material choice affects color saturation and transport resilience.
Confirm finished width and height in inches and include a safe area for type and logos to prevent trimming errors.
Note cassette color, pole type, and whether a single- or double-sided print is required; hardware choices affect packing and shipping dimensions.
Approve a digital PDF proof with color notes; specify who may authorize changes to avoid unauthorized adjustments after printing begins.
Include delivery dates, liability for damaged goods, intellectual property license, and payment terms to set expectations with the vendor.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing per approver list. |
| Authentication | Email link, SMS code, or stronger KBA as needed. |
| Reminders | Automated reminders frequency configurable per workflow. |
| Retention | Set automatic archival after project completion. |
Ensure vendor and internal systems accept standard print formats and provide a verifiable approval record.
Confirm supported formats with the vendor before uploading; consistent file specs reduce RIP errors and color discrepancies during production.
Allow 1–3 business days for proofing and preflight
Standard production 3–7 business days depending on volume
Expedited services reduce production to 24–48 hours
Allow 1–5 business days domestic transit
Plan at least 7–14 business days from approval to site delivery
Project intake and initial artwork submission.
Vendor sends digital proof for approval.
Authorized signer approves proof and contract terms.
Production complete, shipped, and installed onsite.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium+) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |