Campaign Summary
Concise objective, KPIs, target audience, and launch window so downstream teams understand purpose and success criteria.
A consistent Spec Sheet reduces ambiguity across creative, media, and development teams, shortens review cycles, and clarifies responsibilities. It preserves a single source of truth for asset dimensions, messaging, regulatory requirements, and approver names to reduce late changes and missed deadlines.
The Spec Sheet is completed by cross-functional owners so each discipline can supply technical or legal constraints before production begins.
Use a standardized Spec Sheet to ensure every stakeholder signs off on the same requirements prior to creative development.
Concise objective, KPIs, target audience, and launch window so downstream teams understand purpose and success criteria.
Each asset listed with format (PNG, JPG, MP4), exact dimensions, length, file name, and required variants for platforms.
Logo usage, color hex codes, typefaces, image style, and mandatory legal or sponsor mentions.
File resolution, bitrate, export settings, accessibility requirements (alt text, captions), and CDN or CMS upload instructions.
Named approvers, approval order, expected review windows, and final sign-off criteria for launch.
Budget caps, platform restrictions, regulatory constraints, and fallback plans for late assets or approvals.
| Field | Configuration |
|---|---|
| Template name | Standardized Spec Sheet template used for every campaign |
| Routing rule | Send to creative → legal → marketing manager in sequence |
| Authentication | Email link by default; add SMS or KBA for higher assurance |
| Notifications | Automatic reminders at 48 and 24 hours before reviewer SLA |
Decide how completed Spec Sheets will be delivered and where they will be stored before launching a workflow.
Ensure platform storage meets your security and retention policies and integrates with your document management system for centralized access.
At least 10 business days before campaign launch for standard requests
5 business days after spec sign-off for first creative review
3 business days for compliance review unless escalated
48 hours before scheduled media delivery
Date and time assets must be uploaded to CDN/CMS
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (premium tier) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |