Can I collect electronic signatures?

Yes. Electronic signatures are generally enforceable under the ESIGN Act and UETA when intent, consent, attribution, and record retention are present. Be aware of limited statutory exceptions such as wills and certain court filings.

Is notarization usually required?

Not for standard apparel orders. Notarization is only needed where the vendor or buyer specifically requires a notarized authorization or where the transaction triggers a legal document category that requires notarization under state law.

What file formats should I provide?

Provide vector formats (EPS, PDF) for screen printing or embroidery; high-resolution PNG/TIFF are acceptable for direct-to-garment. Confirm vendor specifications to avoid color or scaling issues.

What if I need to change an order?

Submit changes in writing and confirm acceptance by an authorized approver before production begins. Changes after production starts may trigger reprint or rush fees per the vendor's terms.

Do I need a W-9 or tax ID?

Vendors often request a completed W-9 (employer identification) to process payments and issue 1099 forms where required. Provide accurate tax information to avoid backup withholding.

How do I confirm delivery and quality disputes?

Retain proofs, signed approvals, and shipping documentation. Raise quality disputes promptly per the vendor's stated inspection and claim windows to preserve remedies.

Electronic Signature
Templates
Marketing
Marketing T Shirt Order Form

Marketing T Shirt Order Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

MARKETING T SHIRT ORDER FORM

This Marketing T Shirt Order Form is entered into by and between the parties identified below for the production, use and delivery of promotional apparel associated with a marketing campaign.

Party Identification

Client Name:

Client Contact (Name & Title):

Client Contact Email Client Contact Phone

Vendor / Agency Name:

Vendor Contact (Name & Title):

Vendor Contact Email Vendor Contact Phone

Campaign Details

Campaign Name Campaign Objectives Target Audience Channels

Campaign Start Date: End Date:

Deliverables & Product Specifications

Deliverable Description Garment Style / Brand Fabric / Weight Color Options Size Breakdown (qty per size)

Total Quantity Unit Price (per shirt) Line Item Total

Production Deadline:

Shipping Address Shipping Method & Special Instructions

Artwork, Approval & Samples

Artwork Provided By

Artwork Approval Required:

Artwork Notes / Print Placement

Physical Sample Required Prior to Full Production:

Sample Fee (if applicable)

Compensation & Payment

Total Contract Amount Deposit Amount Balance Due (Date or Trigger) Taxes, Duties & Fees

Payment Method:

Usage Rights, IP & FTC Disclosure

License Grant: The Vendor hereby grants the Client a non-exclusive/non-transferable license to use produced artwork on ordered apparel for the Campaign for a term of in the territory of . Use beyond this scope requires separate written agreement.

Intellectual Property Ownership: Original artwork supplied by Client remains Client property. Artwork or designs created by Vendor specifically for the apparel shall be assigned to Client upon full payment. If assignment is not selected, Vendor retains ownership and grants license as set above.

If transferring IP, describe terms

FTC Disclosure Compliance: Parties acknowledge applicable advertising and endorsement disclosure requirements and agree that any promotional posts or influencer placements will include conspicuous disclosures as required by law. Confirm compliance:

Exclusivity, Termination & Kill Fee

Exclusivity Required for Campaign Period:

Exclusivity Terms (if applicable)

Termination: Either party may terminate this Order upon days' prior written notice. Client acknowledges liability for costs incurred prior to termination and agrees to pay reasonable kill fee equal to:

Warranties, Acceptance & Indemnity

Warranties Acceptance Criteria Indemnification Governing Law

Additional Instructions & Notes

The parties agree that their authorized representatives have the authority to enter into this Order and that the terms above govern the production and use of the apparel identified herein. Any changes to quantities, colors, sizes, or delivery schedule must be documented in a written change order signed by both parties.

Client Name:

By:

Date:

Vendor / Agency Name:

By:

Date:

What the Marketing T Shirt Order Form Is and When It’s Used

A Marketing T Shirt Order Form is a standardized document used to collect purchasing and production details for branded apparel ordered for marketing, events, staff, or resale. It captures buyer contact information, product SKUs, sizes, quantities, artwork files, print methods, delivery instructions, payment terms, and any additional services such as rush production or dropshipping. Organizations use the form to confirm order specifications, record pricing and taxes, assign internal order numbers, and create a binding record between the buyer and the vendor prior to production.

Why a Clear Order Form Matters for Branding and Fulfillment

A complete Marketing T Shirt Order Form reduces production errors, speeds vendor processing, and creates an auditable record for quality control and billing. Accurate forms help avoid reprints, unexpected costs, and shipping delays while providing clear assignment of responsibilities between buying and supplying parties.

Who Typically Completes and Reviews This Order Form

Teams and individuals on both the buyer and vendor side use the form to coordinate production, confirm approvals, and document payment and delivery terms.

Marketing managers who specify artwork, quantities, deadlines, and delivery instructions for promotional campaigns.
Purchasing or procurement professionals responsible for vendor selection, pricing approval, and purchase orders.
Vendor production staff and account managers who confirm print methods, available sizes, and lead times.

Reviewers include production managers, marketing leads, purchasing staff, and accounts payable to ensure the order proceeds without delay.

Core Sections to Include on a Professional Order Form

A professional Marketing T Shirt Order Form structures information so production and billing teams can act without follow-up. Use discrete sections for contact details, product choices, artwork specifications, payment, delivery, and legal terms.

Buyer Details

Name, billing address, shipping address, phone, and email for order confirmations and shipping labels.

Order Summary

Line items listing SKU or style, color, size matrix, unit price, quantity, and extended total per line.

Artwork & Specs

Upload instructions, acceptable file types, color mode (CMYK/RGB), resolution, and placement instructions for print or embroidery.

Production Options

Select print method (screen, DTG, embroidery), special finishes, proofing requests, and rush production choices with associated costs.

Payment Terms

Payment method, deposit requirement, final payment due date, taxes, and any cancellation or refund terms.

Approvals & Signatures

Design approval checkbox, authorized approver name/title, signature and date to confirm final artwork and quantity acceptance.

Required Information and Fields at a Glance

Order ID: Internal tracking number

Customer Name: Full legal name

Shipping Address: Street, city, state, ZIP

Itemized Lines: SKU, size, color, qty

Artwork Files: File type & resolution

Authorized Signer: Name and signature

Step-by-Step: Completing the Marketing T Shirt Order Form

Follow these steps in order to ensure the vendor has everything needed to begin production and invoice correctly.

01

Collect contact info: Enter billing and shipping details for labels and invoices.
02

Specify items: List styles, colors, sizes, quantities, and unit pricing.
03

Attach artwork: Upload print-ready files and note placement and color requirements.
04

Approve and sign: Confirm proof acceptance, sign, and date to authorize production.

How to Configure an Online Order Form Workflow

Set up fields, routing, and notifications so orders move from request to production with minimal manual steps.

Field	Configuration
Required fields	Make contact, item, and payment fields mandatory
File uploads	Accept PDF, EPS, PNG; limit size to vendor allowance
Approval routing	Route to marketing approver, then vendor account manager
Notifications	Email confirmations to buyer and production team

Typical Order Routing From Request to Delivery

A defined routing sequence reduces approvals and minimizes production hold-ups. Use clear handoffs between roles.

Submit order: Buyer completes form and attaches artwork files.
Internal review: Marketing or procurement confirms quantities, budget, and proofing needs.
Vendor confirmation: Vendor verifies artwork, lead time, and issues proof.
Production & ship: Approved orders move to production, then shipping and delivery tracking.

Digital Signing and File Delivery Considerations

When you accept electronic approvals, ensure the signing platform supports required authentication, file formats, and secure storage.

File formats: PDF, DOCX, PNG, EPS
Authentication: Email link, SMS code, or stronger methods
Integrations: CRM or cloud storage connections

Typical Timelines, Deadlines, and Lead Times

Track deadlines to align proofs, approvals, and shipping with event dates. Rush options shorten lead times at additional cost.

Proof turnaround:

1–3 business days for digital proofing

Standard production:

7–14 business days depending on method and quantity

Rush production:

2–5 business days with rush fee

Shipping:

Transit depends on carrier and service level

Final approval:

Buyer must approve proof before production begins

Common Mistakes That Slow Orders or Cause Reprints

Low-resolution artwork submitted for large-format prints resulting in pixelation and reprint requests from vendors.
Size quantities entered as totals without a size breakdown, causing incorrect packing and customer dissatisfaction.
Missing or incorrect shipping address that leads to returned shipments and additional freight costs.
Approvals given verbally without documented signature or timestamped confirmation, creating disputes over final design.

Risks and Financial Consequences of Incomplete or Incorrect Orders

Reprint Costs: Vendor charges for corrected production

Rush Fees: Higher per-unit cost for expedited runs

Shipping Penalties: Carrier re-delivery or rerouting fees

Tax Liabilities: Sales tax misreporting risk if resale exemptions omitted

Chargebacks: Customer refunds for wrong items

Contract Disputes: Claims from unauthorized approvals

Common eSignature Options for Completing and Signing Order Forms

eSignature vendors vary by pricing model and compliance features. The table below compares high-level plan attributes relevant to order-form workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About the Marketing T Shirt Order Form

Answers to common questions about signatures, approvals, file formats, and order changes when using digital order forms.

Need help? Contact support

Can I collect electronic signatures?
Yes. Electronic signatures are generally enforceable under the ESIGN Act and UETA when intent, consent, attribution, and record retention are present. Be aware of limited statutory exceptions such as wills and certain court filings.
Is notarization usually required?
Not for standard apparel orders. Notarization is only needed where the vendor or buyer specifically requires a notarized authorization or where the transaction triggers a legal document category that requires notarization under state law.
What file formats should I provide?
Provide vector formats (EPS, PDF) for screen printing or embroidery; high-resolution PNG/TIFF are acceptable for direct-to-garment. Confirm vendor specifications to avoid color or scaling issues.
What if I need to change an order?
Submit changes in writing and confirm acceptance by an authorized approver before production begins. Changes after production starts may trigger reprint or rush fees per the vendor's terms.
Do I need a W-9 or tax ID?
Vendors often request a completed W-9 (employer identification) to process payments and issue 1099 forms where required. Provide accurate tax information to avoid backup withholding.
How do I confirm delivery and quality disputes?
Retain proofs, signed approvals, and shipping documentation. Raise quality disputes promptly per the vendor's stated inspection and claim windows to preserve remedies.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now