Marketing Tradeshow Booth Template

MARKETING TRADESHOW BOOTH AGREEMENT

Parties and Effective Date

This Marketing Tradeshow Booth Agreement (the "Agreement") is entered into by and between:

Effective Date: . This Agreement governs the provision, installation, operation and dismantle of a tradeshow booth and related deliverables as set forth below.

Event Details

Event Venue:   Venue Address:

Event Dates: Start — End .

Booth Number/Location:   Booth Type:

Booth Dimensions: Width x Depth x Height .

Campaign Objectives & Target Audience

Deliverables and Scope of Work

The Provider shall deliver the following items and services in accordance with the schedule and specifications set forth below. Check included items and specify quantities, due dates, and any acceptance criteria.

Booth design, drawings and 3D renderings. Due:

Fabrication and construction of booth components. Estimated completion:

On-site installation and certification. Install call time: /

Dismantle and return shipping. Dismantle by:

Production and installation of printed graphics. Quantity/specs:

Audio/visual equipment and operator. AV specs:

Booth staffing and training. Staff required: ; Training date:

Lead capture and reporting. Reporting delivered within days post-event.

Compensation & Payment

Reimbursable expenses (e.g., third-party vendor costs, freight, drayage, customs) require prior written approval by Client. Provider will invoice expenses with supporting documentation. Overhead/handling fee percentage: %.

Late payments accrue interest at % per month, or the maximum lawful rate, from due date until paid.

Usage Rights, Intellectual Property & Deliverable Ownership

Provider grants Client a non-exclusive, worldwide license to use deliverables created under this Agreement for the purposes set forth herein for a term of from the Event Date. All third-party materials and licenses used in deliverables will be documented and transferred as required to permit Client's intended uses.

Ownership: Unless otherwise agreed in writing, Provider retains ownership of pre-existing intellectual property and production tooling; Client retains ownership of Client-provided marks and any materials identified as Client Owned. Assignment of custom-created final artwork and deliverables to Client: .

FTC Disclosure & Marketing Compliance

Both parties agree to comply with all applicable advertising, marketing, intellectual property, privacy and disclosure laws and rules relating to endorsements, demonstrations and promotions at the Event. Client and Provider will ensure any paid or sponsored content is disclosed in a clear and conspicuous manner consistent with governing consumer protection standards.

Provider confirms that all staff and contracted presenters will receive compliance guidance and that any influencer or sponsored personnel will include a disclosure statement as required:

Exclusivity

Client may request category exclusivity at the Event. Exclusivity granted: . Territory for exclusivity: . Duration: .

Exclusivity fee (if any): .

Termination; Cancellation; Kill Fee

Either party may terminate this Agreement for cause if the other party materially breaches and fails to cure within days after written notice. Termination for convenience by Client requires days' written notice; Provider is entitled to a kill fee equal to % of the Total Fee plus unrecoverable third-party costs incurred through the date of termination.

Insurance, Indemnity & Liability

Provider shall maintain commercial general liability insurance with limits not less than , naming Client as additional insured when requested. Provider agrees to indemnify, defend and hold harmless Client from claims arising out of Provider's negligence or willful misconduct, subject to applicable law and reasonable limitations.

Neither party shall be liable for consequential, incidental, special, punitive or exemplary damages except for breaches of confidentiality, willful misconduct, or gross negligence.

Logistics, Shipping & Deadlines

Carrier and arrival deadline for freight: . On-site labor call time: .

Force Majeure & Event Cancellation

Neither party shall be liable for failure to perform due to causes beyond reasonable control, including but not limited to acts of God, strikes, governmental action, venue closure, terrorism, or public health emergencies. If the Event is canceled or rescheduled by the Event Organizer, parties will negotiate in good faith to allocate costs and reschedule deliverables; any unrecoverable costs will be invoiced and paid in accordance with the payment terms.

Confidentiality; Publicity

Each party shall keep confidential non-public information marked or reasonably understood to be confidential for a period of years following termination. Public announcements concerning this Agreement require prior written consent of both parties, not to be unreasonably withheld.

Governing Law & Dispute Resolution

This Agreement shall be governed by the laws of: , without regard to conflict of laws principles. Parties agree to attempt good faith negotiation and, if unresolved, to submit disputes to binding arbitration or another mutually agreed dispute-resolution process.

Miscellaneous

Entire Agreement: This Agreement, together with all attachments, change orders and exhibits signed by the parties, constitutes the entire agreement between the parties and supersedes prior discussions. Amendments must be in writing and signed by authorized representatives of both parties.

Attachments: Any exhibit, budget, floor plan, or vendor agreement attached to this Agreement is incorporated herein by reference and is binding on the parties.

Acknowledgment

By signing below, the undersigned represent and warrant that they are authorized to bind their respective parties, that they have read and understood the terms of this Agreement, and that the parties agree to be bound by its terms.

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