Can magnets damage vehicle paint?

Left in place for long periods or trapped with moisture, magnets can cause paint dulling or corrosion. Rotate placement, clean both surface and magnet backing before installation, and avoid prolonged continuous use to minimize risk.

Do vehicle magnets require permits?

Permit requirements depend on local sign and vehicle codes; some municipalities restrict advertising on vehicles or require permits for commercial markings. Check city or county ordinances before a large public campaign to avoid fines or removal orders.

How long do magnets last?

Lifespan varies by material and conditions; high-quality laminated magnets typically perform well for 1–3 years with intermittent use. Continuous outdoor exposure and frequent car washes will shorten effective life.

What file format should I submit?

Provide high-resolution PDFs or vector artwork with 0.125 inch bleed and CMYK color profile to ensure color and crop accuracy. Low-resolution raster images increase risk of pixelation and proof rejections.

Can I use magnets on leased vehicles?

Check lease agreements and fleet policies; some leases restrict vehicle modifications or require prior written consent. Using removable magnets is often allowed, but confirm to avoid lease violations or penalties.

How should approvals be documented?

Capture proof approvals with timestamped records and signer attribution. Use an e-signature system or an approval log to retain version history and demonstrate who approved final artwork for production.

Electronic Signature
Templates
Marketing
Marketing Vehicle Magnets

Marketing Vehicle Magnets

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

MARKETING VEHICLE MAGNETS AGREEMENT

Parties

This Agreement is made effective as of by and between:

Brand / Client Name Brand / Client Address Agency / Provider Name Agency / Provider Address

Recitals

WHEREAS, Brand requires production, delivery, installation and removal of vehicle magnets for use as mobile advertising; and WHEREAS, Agency is engaged in design, production and installation of vehicle magnets and has the capability to perform the services described in this Agreement.

Campaign Description

Campaign Name Primary Objectives Target Audience

Primary Channel(s):

Deliverables

Agency will deliver the items described below in accordance with the specifications, quantities and schedule set forth. All sizes are approximate and final dimensions will be confirmed prior to production.

Deliverable 1 — Description

Size:

Material:

Quantity:

Deliverable 2 — Description (if applicable)

Size:

Material:

Quantity:

Installation Locations / Fleet Vehicles

Final production-ready artwork approval deadline:

Compensation & Payment

Total Fee Deposit / Retainer Payment Schedule and Terms

Late payments shall accrue interest at on unpaid balances. Client is responsible for any collection costs and reasonable attorney fees.

Production, Installation & Removal

Agency shall produce materials in accordance with the agreed specifications and install vehicle magnets at the locations identified above. Removal of all vehicle magnets provided by Agency will occur upon expiration or termination of this Agreement unless otherwise agreed in writing.

Installation Completion Date Removal Date (if known)

Usage Rights, Ownership & Intellectual Property

Agency grants Client a non-exclusive, non-transferable license to use final artwork and designs solely for placement on the vehicle magnets produced under this Agreement for the term set forth below. Agency retains ownership of Agency-created pre-existing materials and underlying files unless otherwise agreed in writing.

License Territory License Duration

Any uses beyond the scope set forth herein require a separate written license and additional compensation.

FTC Disclosure Compliance

Where the vehicle magnets constitute paid advertising or endorsements, both parties shall ensure compliance with applicable disclosure obligations and truth-in-advertising laws and shall conspicuously disclose material connections when and where required.

I acknowledge that the parties will comply with disclosure and truth-in-advertising obligations and will include any required disclosures on materials where applicable.

Exclusivity

Client requires exclusive placement for the category specified below during the Term.

If exclusive, describe scope (product category, territory, duration)

Termination & Kill Fee

Either party may terminate this Agreement for material breach that remains uncured after days' written notice. Client may terminate for convenience upon days' written notice and shall pay the kill fee described below.

Kill Fee (if terminated for convenience)

Warranties, Indemnities & Liability

Agency warrants that materials will conform to agreed specifications and will be free of defects in workmanship for a period of 30 days following installation. Client warrants that any trademarks, logos or content provided do not infringe third-party rights. Each party agrees to indemnify the other for damages resulting from the indemnifying party's breach, negligence, or willful misconduct.

Except for willful misconduct or gross negligence, the aggregate liability of either party shall not exceed the total fees paid under this Agreement for the applicable campaign.

Insurance & Compliance

Agency shall maintain commercially reasonable general liability and automobile liability insurance covering its services and installers. Upon request Agency shall provide proof of insurance naming Client as an additional insured to the extent permitted.

Minimum Insurance Limits

Change Orders

All changes to scope, quantity, materials, schedule or locations shall be made only by written change order signed by authorized representatives of both parties which shall set forth any additional fees or adjustments to schedule.

Confidentiality

Each party shall treat as confidential all non-public business and technical information disclosed by the other party in connection with this Agreement and shall not disclose such information except to those employees, contractors or agents who have a need to know and are bound by confidentiality obligations no less restrictive than those herein.

Both parties acknowledge and agree to the confidentiality obligations set forth above.

Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior understandings. No modification is effective unless in writing and signed by both parties. If any provision is found unenforceable, the remainder shall remain in effect.

Governing Law / Jurisdiction

Acceptance

Client will inspect delivered materials and installations and provide written notice of any defects or nonconformities within 7 days of installation. Failure to provide timely notice will constitute acceptance.

Client Contact for Approvals Agency Contact for Production/Installation

Brand / Client:

By:

Date:

Agency / Provider:

By:

Date:

What Marketing Vehicle Magnets Are and How they Work

Marketing Vehicle Magnets are removable printed panels that attach to metal vehicle surfaces by magnetic backing. They are produced in a range of sizes and finishes for temporary or seasonal branding on cars, vans, and trucks. Typical use cases include local advertising, mobile business identification, event promotion, and campaign testing without permanent paint changes. Production specifications commonly cover artwork bleed, color profiles, laminate options for weather resistance, and recommended placement to avoid driver obstruction and minimize wear. Compliance with local signage and vehicle regulations should be confirmed before deployment.

When Vehicle Magnets Make Sense

Vehicle magnets provide low-cost, flexible local advertising with quick installation and removal. They let organizations test messages, rotate promotions, and brand rented or leased vehicles without permanent alteration. Because they are portable they minimize long-term commitments and allow centralized inventory control for fleet programs.

Who Typically Orders and Installs Vehicle Magnets

Common users range from individual owners to teams managing multiple vehicles; responsibilities vary by role and organization.

Small business owners running mobile services and deliveries, using magnets for local visibility and contact display.
Real estate agents and field sales representatives who rotate marketing assets across vehicles for neighborhood exposure.
Fleet managers and operations teams coordinating consistent branding across rented, leased, or short-term vehicles.

Responsibilities usually include ordering artwork, confirming compliance with local rules, and ensuring correct installation and removal to protect vehicle finishes.

Typical Roles Who Sign or Approve Orders

Marketing Manager

Approves artwork, messaging, and budget; coordinates with vendors and fleet managers to schedule production and installation while tracking campaign performance and ROI across local territories.

Fleet Administrator

Manages physical distribution, ensures magnets are mounted safely on approved vehicles, monitors condition, and tracks removal or replacement schedules to prevent paint damage and ensure regulatory compliance.

Essential Information to Provide When Ordering

Company Name: Exact legal or DBA name

Primary Contact: Name and direct phone

Vehicle Details: Make, model, color

Magnet Size: Width x height in inches

Artwork File: PDF or DOCX with bleed

Quantity: Number of magnets ordered

Components of a Professional Vehicle Magnet Design

Successful vehicle magnet designs balance brand visibility, legibility at distance, and durable production choices. Each component below supports on-vehicle readability, longevity, and compliance with operating conditions.

Brand Mark

Place the logo for instant recognition; use high-contrast versions and allow clear space so the mark remains legible from typical roadside viewing distances, usually 4–10 feet.

Primary Message

Use a concise headline or service descriptor in a large, readable typeface; messages should be scannable in 2–3 seconds for passing traffic and avoid small decorative fonts.

Contact Details

Include one phone number and one web address or QR code; prioritize a single call-to-action to reduce cognitive load and encourage immediate follow-up.

Size & Placement

Choose dimensions that clear vehicle seams and handles; center vertically on doors where possible and verify mounting area to avoid door or fuel-lid obstruction.

Material & Finish

Select outdoor-grade magnet with UV-resistant ink and laminated finish to withstand weather, car washes, and repeated removals for seasonal campaigns.

Installation Notes

Provide simple placement and cleaning instructions, storage recommendations, and a note on avoiding prolonged exposure that can trap moisture and harm paint finishes.

Step-by-Step: From Concept to Installed Magnet

A clear sequential process reduces errors: prepare artwork, confirm vehicle fits, approve proofs, order production, and schedule installation.

01

Prepare Artwork: Design with correct bleed and CMYK color profile.
02

Measure Vehicle: Confirm flat mounting area and dimensions.
03

Approve Proof: Review digital proof for color, spacing, and text accuracy.
04

Schedule Installation: Coordinate vendor delivery and on-site mounting times.

How to Configure an Online Order and Approval Workflow

Set up a simple digital workflow so proofs and approvals move quickly between marketing and operations before production.

Field	Configuration
Upload Artwork	Allow one master upload with version tracking and file validation.
Proof Approval	Route proof to marketing lead and fleet admin in parallel.
Sign-Off	Require digital approval signature or checkbox with timestamp.
Final Release	Auto-release to production once approvals complete.

Where Orders and Files Should Be Sent

Correct submission destinations ensure proofs are reviewed and production runs start without delay.

Production Vendor: Submit final files for printing and magnet fabrication.
Fleet Manager: Send installation schedules and vehicle assignments.
Local Permitting Office: Confirm signage or vehicle marking rules when required.
Marketing Archive: Store approved art and proof records for reorders.

Digital and Distribution Requirements

Use standard file formats and supported integrations to streamline proofs, approvals, and distribution across platforms.

Supported Formats: PDF, DOCX, SVG, high-res PNG
Integrations: Salesforce, NetSuite, Google Workspace
Access Controls: Role-based approvals and version history

Standardizing formats and connecting order systems to CRM or ERP reduces manual steps, shortens lead times, and preserves accurate order history for audits and reorders.

Typical Timelines and Scheduling Expectations

Plan production and permitting timelines in advance to avoid missed campaign windows and rush fees.

Artwork Approval:

1–3 business days after submission

Production Lead Time:

3–10 business days depending on quantity

Local Permit Processing:

Varies by city — allow 7–30 days

Installation Scheduling:

Coordinate 1–5 business days with fleet

Campaign Duration:

Seasonal runs commonly 30–90 days

Key Project Milestones

A milestone sequence clarifies responsibilities from design through campaign close and post-campaign review.

01

Design Finalization

Finalize artwork and confirm dimensions before proofing.

02

Proof Approval

Obtain formal sign-off with timestamped approval record.

03

Production Run

Start printing and magnet lamination process.

04

Deployment & Review

Install magnets and collect performance or condition feedback.

Common Mistakes to Avoid

Submitting low-resolution artwork that becomes pixelated when enlarged, resulting in proof rejections and production delays.
Choosing a magnet size without measuring doors or mounting surfaces first, which can cause trimming or unusable prints.
Failing to confirm local signage rules or fleet policies, leading to forced removal or fines in some jurisdictions.
Leaving magnets in place long-term on vehicles, which can trap moisture and risk paint damage over extended exposure.

Potential Risks and Consequences of Errors

Permit Violations: Local fines or removal orders

Vehicle Damage: Paint damage liability claims

Brand Misrepresentation: Incorrect contact reduces leads

Operational Delays: Rush fees and missed campaigns

Tax Documentation: Incorrect expense classification risk

Safety Hazards: Obstructed views or loose edges

eSignature Vendor Pricing Overview for Order Approvals

Digital approval tools reduce proofing time; the table below compares starting price and core features across common vendors. signNow is listed first per comparison convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical Examples of Vehicle Magnet Programs

Two short examples show how organizations use magnets for local visibility while managing logistics and approvals.

Local Landscaper

A landscaping company ordered 20 door magnets to brand crew trucks

Proof approval was centralized with a single approver to avoid errors
The fleet manager scheduled staged installation and retained proofs for three years to simplify reorders and warranty claims.

Real Estate Team

A small real estate office rotated magnets among agents seasonally

They used one phone number and QR code to simplify tracking
The marketing lead kept master artwork files and versioned proofs to ensure consistent branding across multiple campaigns.

Frequently Asked Questions

Answers to common operational, legal, and production questions about Marketing Vehicle Magnets.

Need help? Contact support

Can magnets damage vehicle paint?
Left in place for long periods or trapped with moisture, magnets can cause paint dulling or corrosion. Rotate placement, clean both surface and magnet backing before installation, and avoid prolonged continuous use to minimize risk.
Do vehicle magnets require permits?
Permit requirements depend on local sign and vehicle codes; some municipalities restrict advertising on vehicles or require permits for commercial markings. Check city or county ordinances before a large public campaign to avoid fines or removal orders.
How long do magnets last?
Lifespan varies by material and conditions; high-quality laminated magnets typically perform well for 1–3 years with intermittent use. Continuous outdoor exposure and frequent car washes will shorten effective life.
What file format should I submit?
Provide high-resolution PDFs or vector artwork with 0.125 inch bleed and CMYK color profile to ensure color and crop accuracy. Low-resolution raster images increase risk of pixelation and proof rejections.
Can I use magnets on leased vehicles?
Check lease agreements and fleet policies; some leases restrict vehicle modifications or require prior written consent. Using removable magnets is often allowed, but confirm to avoid lease violations or penalties.
How should approvals be documented?
Capture proof approvals with timestamped records and signer attribution. Use an e-signature system or an approval log to retain version history and demonstrate who approved final artwork for production.

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