Interview Details
Date, time, location, medium (audio, video, written), estimated duration, and interviewer name(s) to avoid scheduling confusion and provide context for the record.
Using a standard Media Interview Form reduces ambiguity about permissions, protects against unauthorized use or distribution, documents consent for recording and quotes, and supports compliance with regulatory rules where sensitive information is involved.
Media relations teams, communications officers, interview subjects, and legal or compliance staff commonly complete and approve this form before an interview.
Each signer should confirm identity, role, and consent explicitly to create a reliable audit trail for future reference.
Date, time, location, medium (audio, video, written), estimated duration, and interviewer name(s) to avoid scheduling confusion and provide context for the record.
Full legal name, professional title, organization, preferred byline, contact phone and email, and government ID if needed for identity verification prior to broadcast.
Clear description of permitted uses (live broadcast, online clip, print excerpts), geographic reach, duration of use, and whether sublicensing or edits are allowed.
Statement that the interview may be recorded, the recording format, intended distribution channels, and whether post-production edits are permitted.
Any embargo date/time, topic-specific confidentiality terms, or agreed off-the-record portions, including consequences for breach of embargo.
Signature block with printed name, role, date, witness or guardian fields for minors, and space for notarization or electronic signature metadata if required.
| Field | Configuration |
|---|---|
| Required Fields | Mark name, date, consent scope required |
| Signer Authentication | Use email verification or SMS code |
| Routing Order | Send to subject, then legal or PR reviewer |
| Audit Trail | Enable timestamps and IP capture |
Choose a platform that supports secure e-signatures, audit trails, and the export formats your team uses.
Ensure the platform can retain signed copies, produce an audit trail (timestamps, IP), and integrate with your content archive or records management system.
Send 3–7 business days before interview
Request signed form 24–48 hours before recording
Specify exact embargo date/time
Begin retention on signature date
Allow 48–72 hours for factual corrections
Form delivered to interviewee for review and signature.
Signed form returned and verified before recording.
Audio/video captured and matched to signed consent.
Final asset published and signed form stored with metadata.
| Criteria | Media Interview Form | Release Form |
|---|---|---|
| Purpose | schedule & consent | transfer rights |
| Legal Scope | narrow use terms | broad copyright/license |
| Typical Signers | interviewee | interviewee + rights holder |
| Notarization | rare | occasionally required |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |