Are electronic signatures legally valid?

Yes. Electronic signatures are legally valid for most commercial agreements under the federal ESIGN framework (15 U.S.C. ch. 96) and state UETA laws unless a statutory exception applies.

When is a paper signature still required?

Certain documents such as wills, some court orders, and some narrow statutory exceptions are excluded from ESIGN/UETA coverage. Verify exceptions before insisting on an e-signature.

Do I need a notary or witness?

Most media services agreements do not require notarization or witnesses. If state law or related documents (e.g., deeds or POAs) require notarization, follow those specific rules.

How should I amend the agreement later?

Use a written amendment signed by authorized signatories. Record the amendment date and attach it to the original executed agreement to preserve clarity and auditability.

What if a signer uses a different legal name?

Mismatched names can create enforceability or payment complications. Update the signer block to reflect the legal name and include a reference to DBA or former names as needed.

How long should I store the executed agreement?

Retain the executed agreement for the active term plus at least three years; follow IRS rules (IRC §6501(a)) and HIPAA retention (45 CFR §164.530(j)) if applicable.

Electronic Signature
Templates
Miscellaneous
Media Services Agreement Nunn Media IO

Media Services Agreement Nunn Media IO

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Media Services Agreement Nunn Media IO

This Media Services Agreement (the Agreement) is entered into by and between:

Client Name: Client Address:

and

Service Provider: Provider Address:

Recitals

WHEREAS, Client seeks media planning, creative production, digital advertising, influencer management, or related media services; and

WHEREAS, Service Provider is engaged in the business of providing media services and possesses the necessary expertise and resources to perform such services; and

WHEREAS, the parties desire to set forth the terms and conditions under which Service Provider will provide media services to Client.

Scope of Work

Service Provider will perform the media services described below and any ancillary tasks reasonably necessary for completion of the Deliverables. The specific Deliverables, milestones, and performance criteria are:

Primary Deliverables (concise list):

Payment Terms

Client shall pay Service Provider the fees set forth below in consideration for the Services. Unless otherwise agreed in writing, fees are exclusive of any taxes for which Client is responsible.

Total Fee: Payment Schedule / Milestones: Deposit Amount (if any):

Late Payment: Any past-due amount shall bear interest at the lesser of 1.5% per month or the maximum rate permitted by applicable law, and Client shall be responsible for reasonable collections costs and attorneys' fees incurred by Service Provider in enforcing payment.

Late Fee Rate (annual % or monthly %):

Term and Termination

This Agreement commences on the Effective Date set forth below and continues until the End Date or until the Services are completed and final payment is made, unless earlier terminated in accordance with this Agreement.

Effective Date:

End Date:

Either party may terminate this Agreement for material breach following thirty (30) days' prior written notice to the other party specifying the breach, provided that the breaching party fails to cure such breach within the notice period. Either party may terminate without cause upon written notice delivered not less than: days prior to termination.

Confidentiality

Each party (the Receiving Party) shall hold in confidence and not disclose to any third party any Confidential Information of the other party (the Disclosing Party) disclosed in connection with this Agreement. Confidential Information excludes information that (i) is or becomes publicly available other than by breach of this Agreement, (ii) was known to Receiving Party prior to disclosure, (iii) is lawfully received from a third party without restriction, or (iv) is independently developed without use of Disclosing Party's Confidential Information. Receiving Party shall use Confidential Information only for performance of this Agreement.

Confidentiality Term (years):

Intellectual Property and License

Unless otherwise agreed in writing, Client shall retain ownership of Client-owned materials furnished to Service Provider. Service Provider shall retain ownership of preexisting materials, tools, and methodologies used in performance. Upon full payment, Service Provider grants Client a non-exclusive, perpetual, worldwide license to use the final Deliverables for the purposes set forth in this Agreement. Any third-party materials licensed to Service Provider remain subject to their respective license terms and Client is responsible for any additional licensing costs required for Client's intended use.

Representations, Warranties, and Indemnification

Each party represents that it has the full power and authority to enter into this Agreement. Service Provider warrants that the Services will be performed in a professional and workmanlike manner consistent with industry standards. Client shall indemnify and hold harmless Service Provider from claims arising from Client-provided materials or Client's misuse of Deliverables. Service Provider shall indemnify and hold harmless Client from claims that Deliverables, as delivered, infringe third-party intellectual property rights, provided Client promptly notifies Service Provider in writing and allows Service Provider sole control of the defense and settlement of such claim.

Acceptance; Revisions

Client shall review Deliverables within seven (7) business days of delivery and either accept in writing or provide a detailed list of deficiencies. Acceptance shall not be unreasonably withheld. Service Provider shall make revisions as necessary to conform to the agreed Scope of Work. Included revisions without additional charge:

Insurance; Compliance

Service Provider shall maintain commercially reasonable insurance policies in amounts consistent with industry practice. Each party shall comply with applicable laws and regulations in performing its obligations under this Agreement.

Limitation of Liability

Except for indemnification obligations and breaches of confidentiality, neither party shall be liable to the other for consequential, incidental, special, or punitive damages. Each party's aggregate liability for direct damages shall not exceed the total fees paid to Service Provider under this Agreement during the twelve (12) month period preceding the claim.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state specified below without regard to conflict of laws principles.

Governing State:

Entire Agreement; Amendment

This Agreement, including any written attachments signed by both parties, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

Miscellaneous

Neither party may assign this Agreement without the prior written consent of the other, except that Service Provider may assign to an affiliate or in connection with a sale of substantially all of its business. Force majeure events beyond a party's reasonable control shall excuse performance to the extent of such prevention or delay.

Additional Terms or Notes:

Client Printed Name:

By:

Date:

Nunn Media IO Printed Name:

By:

Date:

What the Media Services Agreement Nunn Media IO Is and when it's used

The Media Services Agreement Nunn Media IO is a contract template used to define scope, deliverables, schedule, fees, and intellectual property terms between a media services provider and a client. Typical uses include booking media placements, production services, creative deliverables, and campaign management for digital, broadcast, and print media. The agreement clarifies roles, payment terms, acceptance criteria, and termination rights so both parties have a clear baseline for execution and dispute resolution. It is suitable for agencies, freelancers, brands, and publishers managing paid or produced media.

Why a clear Media Services Agreement matters

A precise Media Services Agreement Nunn Media IO reduces disputes, sets payment schedules, protects IP rights, and establishes acceptance criteria for creative and placement deliverables. Clear terms help project teams align expectations and make enforcement or remedies straightforward if performance or payment issues arise.

Who typically completes the Media Services Agreement

Use the template when budget owners and delivery teams need an enforceable written record of obligations, timelines, and payment mechanics prior to work commencement.

Agency project managers and account directors who commit to creative briefs and media buys.
Brand marketing leads and procurement teams who approve spend and legal terms.
Independent producers or vendors providing content, post-production, or ad placement services.

Core sections to include in a professional Media Services Agreement Nunn Media IO

A complete agreement organizes expectations into discrete sections so each party understands scope, timing, fees, rights, and remedies.

Scope of Work

Describe services, deliverables, formats, and acceptance criteria in measurable terms to avoid scope creep and to trigger payment milestones. Attach technical specs or SOW exhibits where appropriate.

Schedule & Milestones

List campaign start dates, delivery deadlines, review windows, and final acceptance dates. Tie milestone payments to deliveries and specify timeframes for revisions and approvals.

Fees & Payment

Specify fee structure (flat, hourly, or media spend), invoicing cadence, late payment interest, and any required deposit or retainer. Include reimbursement rules for approved third-party costs.

Intellectual Property

Define ownership of deliverables, license scope, moral rights waivers, and post-termination usage rights. Address preexisting background IP and assignment mechanics.

Confidentiality & Privacy

Describe confidential materials, permitted disclosures, security obligations, and data handling when personal or health data is involved; include required addenda for HIPAA or similar protections.

Termination & Remedies

State termination for convenience and cause, notice periods, settlement of outstanding fees, and dispute resolution mechanisms such as mediation or arbitration.

Step-by-step: complete the Media Services Agreement Nunn Media IO

Follow these steps in order to prepare a usable, enforceable agreement.

01

Prepare SOW: Draft deliverables and acceptance criteria in detail.
02

Set Schedule: Add milestones, review windows, and launch dates.
03

Confirm Fees: Agree on pricing, invoicing, and expense rules.
04

Sign and Distribute: Obtain authorized signatures and share executed copies.

How the online completion and routing flow typically works

Use a digital workflow to reduce turnaround time and preserve an audit trail of actions and approvals.

Upload Document: Save final draft as PDF or DOCX and upload to the platform.
Place Fields: Add signature, date, and initial fields for each signer.
Add Signers: Enter signer names and email addresses in order.
Send for Signature: Dispatch envelope and track completion in the dashboard.

Typical online workflow configuration for digital signing

Configure these settings when preparing the agreement for e-signature to ensure correct routing and security.

Field	Configuration
Document Type	PDF \| Use flattened final PDF for reliability
Signer Order	Sequential \| Set role-based signing order
Authentication	Email or SMS \| Add KBA for high-risk signers
Audit Settings	Enabled \| Capture IP, timestamps, and change history

Platforms and technical requirements for e-execution

Confirm the chosen e-signature provider can meet compliance and retention needs, supports the file formats you use, and integrates with your document storage or CRM systems to automate post-signing workflows.

File Formats: PDF, DOCX, or HTML accepted
Integrations: Salesforce, NetSuite, Google Workspace
Security: TLS 1.2/1.3 and AES-256

Common deadlines and timing expectations in a Media Services Agreement

Be explicit about dates and notice periods to avoid misunderstandings about campaign timing or billing triggers.

Campaign Start Date:

Date when media placements or production must begin.

Delivery Deadlines:

Due dates for creative assets and revisions.

Invoice Due Date:

Standard Net 30 or alternative agreed payment window.

Termination Notice:

Typically 30 days unless otherwise stated.

Acceptance Window:

Reviewer has 5–10 business days to accept or request changes.

Key risks and contractual penalties to watch for

Late Delivery: Liquidated damages or fee reductions

IP Misassignment: Loss of rights or costly rework

Payment Default: Interest, collection costs, service suspension

Confidentiality Breach: Injunctive relief or statutory penalties

Tax Withholding: Backup withholding if incorrect TIN

Regulatory Noncompliance: Fines and reputational harm

Essential information to collect and record in the agreement

Entity Identifier: EIN or SSN

Mailing Address: Street, city, state, ZIP

Billing Contact: Name, email, phone

Scope Reference: Exhibit A or SOW identifier

Payment Details: Wiring or ACH instructions

Authorized Signer: Name and title for signature authority

Common mistakes when preparing the Media Services Agreement Nunn Media IO

Vague deliverable descriptions that fail to specify format, length, or acceptance criteria lead to disputes and scope creep.
Omitting precise payment milestones and invoicing instructions causes delayed or withheld payments and reconciliation issues.
Not clarifying IP ownership or licensing scope can result in unexpected costs for future reuse or sublicensing.
Failing to include data handling or privacy obligations when personal data is processed can create regulatory exposure.

Select eSignature vendor comparison for signing Media Services Agreement Nunn Media IO

Pricing and core capabilities vary by vendor; signNow is listed first to align with platform comparisons and typical plan tiers.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Trial available	Trial available	Trial available	Trial available
Bulk Send	Yes (higher tiers)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No

FAQs and troubleshooting for the Media Services Agreement Nunn Media IO

Answers to common questions about enforceability, e-signatures, amendments, notarization, and recordkeeping for the agreement.

Need help? Contact support

Are electronic signatures legally valid?
Yes. Electronic signatures are legally valid for most commercial agreements under the federal ESIGN framework (15 U.S.C. ch. 96) and state UETA laws unless a statutory exception applies.
When is a paper signature still required?
Certain documents such as wills, some court orders, and some narrow statutory exceptions are excluded from ESIGN/UETA coverage. Verify exceptions before insisting on an e-signature.
Do I need a notary or witness?
Most media services agreements do not require notarization or witnesses. If state law or related documents (e.g., deeds or POAs) require notarization, follow those specific rules.
How should I amend the agreement later?
Use a written amendment signed by authorized signatories. Record the amendment date and attach it to the original executed agreement to preserve clarity and auditability.
What if a signer uses a different legal name?
Mismatched names can create enforceability or payment complications. Update the signer block to reflect the legal name and include a reference to DBA or former names as needed.
How long should I store the executed agreement?
Retain the executed agreement for the active term plus at least three years; follow IRS rules (IRC §6501(a)) and HIPAA retention (45 CFR §164.530(j)) if applicable.

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