Meeting Board Packet

MEETING BOARD PACKET

Board Name:   Prepared By:

Meeting Date:   Start Time:   Location:

WHEREAS

WHEREAS, Board Name represents an oversight body charged with governance responsibilities and desires a structured packet of materials to support deliberations and formal actions; and

WHEREAS, Prepared By has the expertise to prepare, assemble, and distribute meeting materials, including agenda, reports, minutes, and supporting exhibits, and the parties intend that prepared materials will be relied upon by board members in exercising fiduciary duties; and

WHEREAS, the parties desire to record the scope, delivery schedule, payment terms, confidentiality obligations, and governing law applicable to provision and use of the materials in this packet.

SCOPE OF WORK

Deliverables shall include agenda, proposed minutes, financial statements, any proposed resolutions, and relevant background documents. Delivery method:

AGENDA

1.   Time Allocated:

2.   Time Allocated:

3.   Time Allocated:

SUPPORTING MATERIALS CHECKLIST

Agenda

Draft Minutes from Prior Meeting

Financial Statements

Proposed Resolutions or Motions

ATTENDANCE / QUORUM / CONFLICTS

Quorum Required:

Conflicts of Interest: All attendees must disclose potential conflicts prior to consideration of relevant agenda items. Disclosures filed:

ACTION ITEMS / RESOLUTIONS

PAYMENT TERMS

Total Fee: $   Payment Schedule:

Invoices submitted to Board Name will be paid within days of invoice date. Late fee: on unpaid balances, compounded monthly.

TERM AND TERMINATION

Term Start Date:   Term End Date:

Either party may terminate this engagement for convenience upon written notice to the other party delivered at least prior to the effective termination date. Termination for cause may be immediate where a material breach remains uncured for a period of ten (10) days following written notice.

CONFIDENTIALITY

All non-public materials and communications provided in connection with the meeting packet, whether labeled confidential or not, constitute Confidential Information. The receiving party shall (a) hold Confidential Information in strict confidence; (b) use it solely to prepare for or conduct the board meeting; and (c) not disclose it to third parties except to counsel, accountants, or as required by law. Confidential Information does not include information that is or becomes publicly available other than by breach of this obligation, or that is independently developed without use of the disclosed materials.

Upon written request or upon termination of services, the recipient shall return or destroy Confidential Information and certify such return or destruction. Breach of confidentiality will entitle the disclosing party to equitable relief, including injunctive relief, in addition to damages.

GOVERNING LAW

This Packet, and any agreement to prepare or provide these materials, shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

ENTIRE AGREEMENT

The terms set forth in this Meeting Board Packet, including any incorporated scope of work, payment terms, and attachments, constitute the entire agreement between the parties with respect to the preparation and delivery of meeting materials and supersede all prior understandings, proposals, or agreements, whether written or oral.

Modifications must be in writing and signed by authorized representatives of both parties.

ACKNOWLEDGMENT

By signing below, the undersigned acknowledge receipt of the meeting packet materials identified herein, confirm that information provided is accurate to the best of their knowledge, and accept the terms set forth in this document.

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