Meeting Change Management Minutes

MEETING CHANGE MANAGEMENT MINUTES

Meeting / Change Request ID:     Meeting Date:     Time:

RECITALS

WHEREAS, Client Name: (the "Client") is responsible for the project and has requested change management review of proposed modifications to scope, schedule, or budget; and

WHEREAS, Contractor Name: (the "Contractor") is engaged to assess, plan and, if approved, implement the changes described in these minutes; and

WHEREAS, the parties conducted a change management meeting to document decisions, assign responsibilities, and record financial and scheduling impacts related to the change request identified above.

SCOPE OF WORK (SUMMARY)

CHANGE DESCRIPTION AND DECISIONS

ACTION ITEMS

Action Item 1:

Assigned To:     Due Date:

Action Item 2:

Assigned To:     Due Date:

Additional Action Items / Notes:

IMPACT ASSESSMENT

Estimated Financial Impact: $     Schedule Impact (duration change):

Risk Level: Low Medium High

PAYMENT TERMS

Agreed Payment Amount: $

Late Payment Fee: (applies to overdue invoices after the agreed due date)

TERM AND TERMINATION

Effective Start Date:     Expected Completion / End Date:

Termination for Convenience or Material Breach: Either party may terminate the implementation of the change upon delivering written notice to the other party. Notice Period: days. Parties will settle approved work performed and expenses reasonably incurred through the termination date.

CONFIDENTIALITY

Each party agrees that all non-public information disclosed in connection with this change request and meeting (including technical data, costs, business processes, schedules and other proprietary information) shall be treated as Confidential Information. Confidential Information shall not be disclosed to third parties and shall be used solely for the purposes of evaluating, implementing or documenting the change, except as compelled by law. The receiving party shall use at least the same degree of care to protect Confidential Information as it uses to protect its own confidential information, but in no event less than reasonable care.

GOVERNING LAW

This document and any dispute arising out of or related to it shall be governed by and construed in accordance with the laws of the State of , without regard to conflicts of law principles.

ENTIRE AGREEMENT

These minutes, together with any referenced change request documentation and the parties' underlying agreement, constitute the entire understanding between the parties with respect to the change described herein and supersede all prior negotiations, representations or agreements, whether written or oral, relating to the same subject matter. Any modifications must be in writing and signed by authorized representatives of both parties.

ATTACHMENTS AND REFERENCES

Minutes Prepared By:     Next Meeting Date:

Acceptance / Approval: The undersigned acknowledge that these minutes accurately reflect the discussions, decisions and assignments recorded above. Approval by each party below constitutes authorization to proceed with the change implementation in accordance with the Scope of Work and Payment Terms unless otherwise modified in writing.

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