Meeting Space Rental Agreement

Meeting Space Rental Agreement

This Meeting Space Rental Agreement ("Agreement") is entered into by and between Provider Name: and Client Name: on Effective Date: . Provider and Client are each a "Party" and together the "Parties."

RECITALS

WHEREAS, Provider operates certain meeting facilities, including the meeting space described below; and

WHEREAS, Client desires to rent the meeting space for the purposes set forth herein subject to the terms and conditions of this Agreement; and

WHEREAS, the Parties agree to memorialize the scope, payment, term, and other obligations in this Agreement effective as of the Effective Date.

DESCRIPTION OF PREMISES

Room / Area Name or Number: · Maximum Occupancy: · Included Facilities:

SCOPE OF USE

Client shall use the meeting space only for the activities described below and shall not use the space for any unlawful purpose or any use that would violate the Provider's rules. Client shall comply with all applicable rules and reasonable regulations provided by Provider.

PAYMENT TERMS

Rental Fee (Total Amount Due): $. Client shall pay the Rental Fee in accordance with the schedule below. All amounts are stated in U.S. dollars and are exclusive of applicable taxes and service charges for which Client is responsible.

Security Deposit: $. Deposit Due Date: .

Late Payment: If any amount due is not received within days of its due date, Client shall pay a late fee equal to the greater of $ or per month on the overdue balance, plus costs of collection, including reasonable attorneys' fees.

TERM AND TERMINATION

Term Commencement Date: . Term Expiration Date: .

Either Party may terminate this Agreement for convenience upon days' prior written notice to the other Party. Provider may terminate immediately for material breach, nonpayment, or conduct that risks property damage or safety. Upon termination, Client shall vacate the premises, remove all property, and leave the space in the condition required by this Agreement; Provider may retain applicable portions of the Security Deposit to remedy damage, unpaid fees, or cleaning costs.

USE RESTRICTIONS; COMPLIANCE

Client shall not permit smoking, illegal activities, or any use inconsistent with local laws or Provider policies. Client is responsible for the conduct of attendees and shall ensure that capacity limits and any posted rules are observed. Client shall obtain any permits or licenses required for its event and shall timely provide copies of such permits to Provider upon request.

CONFIDENTIALITY

The Parties acknowledge that in connection with the performance of this Agreement they may receive confidential information. Each Party agrees to keep such information confidential and to use it only for purposes of performing obligations under this Agreement. Confidential information does not include information that is publicly available through no fault of the receiving Party or that was known to the receiving Party prior to disclosure as evidenced by written records.

INSURANCE AND INDEMNIFICATION

Client shall obtain and maintain at its expense commercial general liability insurance with limits of not less than $ per occurrence (or such other amount as Provider may reasonably require). Client shall name Provider as an additional insured if requested. Client shall indemnify, defend, and hold Provider harmless from and against all claims, liabilities, damages, losses, and expenses arising out of Client's use of the premises, except to the extent caused by Provider's gross negligence or willful misconduct.

CANCELLATION AND REFUNDS

If Client cancels more than days prior to the event, Provider will refund amounts paid less any nonrefundable costs. If Client cancels within days of the event, Client shall forfeit the Security Deposit and may be responsible for the full Rental Fee.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Any action arising under this Agreement shall be brought exclusively in the courts located in that State.

ENTIRE AGREEMENT

This Agreement, together with any exhibits or attachments executed by the Parties, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. No modification of this Agreement will be effective unless in writing and signed by both Parties.

NOTICES

Notices required under this Agreement shall be in writing and delivered by hand, nationally recognized overnight courier, or certified mail to the contact details provided above and shall be deemed given upon receipt.

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