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Member Structure Agreement

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Member Structure Agreement

This Member Structure Agreement (the "Agreement") is made effective as of , by and between , a company organized under the laws of (the "Company"), and the undersigned members, initially and (each a "Member" and collectively the "Members").

RECITALS

WHEREAS, the Company is duly formed and existing pursuant to the laws of the jurisdiction set forth above and engages in lawful business activities consistent with its formation documents; and

WHEREAS, the Members hold membership interests in the Company and desire to set forth the classes of membership, the allocation of profits and losses, capital contribution obligations, voting rights and restrictions on transfer of membership interests; and

WHEREAS, the Members and the Company desire to reduce to writing the agreed member structure and related governance matters as of the effective date set forth above.

NOW, THEREFORE, in consideration of the mutual covenants set forth herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below: "Membership Interest" means the entire interest of a Member in the Company, including economic and governance rights unless otherwise specified; "Class" means a designation of Membership Interests as set forth in Section 2. Capitalized terms not otherwise defined herein shall have the meanings ascribed in the Company formation documents, unless inconsistent with this Agreement.

2. MEMBERSHIP INTERESTS AND CLASSES

2.1 Classes of Membership. The Company shall have the following classes of membership interests and the rights of each class shall be as set forth herein: Class A: ; Class B: .

2.2 Issuance and Allocation. The initial allocation of Membership Interests among the Members is set forth below and constitutes the full economic and voting allocation until modified pursuant to Section 14:

3. CAPITAL CONTRIBUTIONS; ADDITIONAL CAPITAL

3.1 Initial Contributions. The Members shall have contributed the amounts set forth above and such contributions shall be recorded on the Company's books as the Members' capital accounts. The Members acknowledge that additional contributions may be required to meet the needs of the Company as determined in accordance with the voting provisions of Section 5.

3.2 Failure to Contribute. If a Member fails to make a required capital contribution within the time specified by the Company, the non-defaulting Members may, by vote, approve remedies including but not limited to (a) dilution of the defaulting Member's percentage interest, (b) imposition of a reasonable interest charge on the overdue amount, and (c) purchase of the defaulting Member's interest in accordance with Section 6.

4. ALLOCATIONS AND DISTRIBUTIONS

4.1 Allocations. Profits and losses of the Company for each fiscal year shall be allocated to the Members in proportion to their respective Membership Percentages, subject to any class-specific allocation provisions set forth in Section 2.

4.2 Distributions. Distributions of available cash shall be made at such times and in such amounts as determined by the Members in accordance with the governance provisions herein. Distributions shall be made pro rata in accordance with Membership Percentages unless otherwise required by applicable law or by a separate unanimous written agreement of the Members.

5. VOTING AND MANAGEMENT

5.1 Management Structure. The Company shall be managed by Manager-managed Member-managed. If manager-managed is selected, the initial manager shall be:

5.2 Voting Rights. Except as otherwise provided herein or in the operative formation documents, each Member shall have voting power in proportion to its Membership Percentage. Actions requiring the approval of Members shall require the vote percentages specified in the Company formation documents or, if not specified, a simple majority of Membership Percentages.

6. TRANSFER RESTRICTIONS; RIGHT OF FIRST REFUSAL

6.1 Restriction on Transfer. No Member may Transfer any Membership Interest except in compliance with this Section 6. "Transfer" means any sale, assignment, encumbrance, pledge, hypothecation, or other disposition.

6.2 Right of First Refusal. Prior to any proposed Transfer (other than a Permitted Transfer as defined in the formation documents), the transferring Member shall give written notice to the Company and the non-transferring Members specifying the terms of the proposed Transfer. The Company or the non-transferring Members shall have a right of first refusal to purchase the offered interest on the same terms.

7. BUY-SELL; DEADLOCK

7.1 Buy-Sell on Triggering Event. In the event of a Member's death, incapacity, bankruptcy, or breach of a material obligation hereunder, the non-affected Members shall have the option to purchase the affected Member's interest at fair market value as determined by an independent appraiser or by formula set by unanimous consent.

7.2 Deadlock. If the Members are unable to reach agreement on a matter requiring Member approval and the Company suffers material adverse consequences due to such deadlock, the Members shall submit the matter to binding arbitration or, if agreed by unanimous written consent, to buy-out procedures mutually agreed in writing.

8. ADMISSION OF ADDITIONAL MEMBERS

Additional Members may be admitted only upon the unanimous written consent of the existing Members and upon execution of any required joinder agreement agreeing to be bound by the terms of this Agreement. The terms of admission shall specify capital contribution and Membership Percentage adjustments and any special rights or restrictions.

9. TAX MATTERS

9.1 Tax Classification. The Members agree to cause the Company to be treated for federal and applicable state tax purposes in the manner determined by the Members. The Members shall designate a Member or third party to act as the Tax Matters Partner or Partnership Representative with authority to make tax elections on behalf of the Company.

10. BOOKS, RECORDS, AND ACCOUNTING

The Company shall keep complete and accurate books and records of the Company's operations and financial affairs. Members and their authorized representatives shall have reasonable access to books and records at reasonable times for any proper purpose. The fiscal year shall end on unless otherwise determined by the Members.

11. REPRESENTATIONS AND WARRANTIES

Each Member represents and warrants to the other Members that such Member has full power and authority to enter into this Agreement, that this Agreement constitutes a valid and binding obligation of such Member enforceable in accordance with its terms, and that the execution and performance will not violate any agreement to which such Member is a party.

12. INDEMNIFICATION

To the fullest extent permitted by law, the Company shall indemnify and hold harmless each Member and manager from and against any loss, liability or expense (including reasonable attorneys' fees) incurred by reason of any act or omission performed in good faith on behalf of the Company, except for acts or omissions constituting gross negligence, willful misconduct or a knowing violation of law.

13. NOTICES

All notices, requests, demands and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below by personal delivery, certified mail (return receipt requested), or reputable overnight courier. Notice is effective upon receipt.

14. AMENDMENTS; WAIVER

This Agreement may be amended only by a written instrument signed by all Members. No failure or delay by any party in exercising any right under this Agreement shall operate as a waiver of that right, and a waiver must be in writing to be effective.

15. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to principles of conflicts of law that would result in the application of the laws of another jurisdiction.

16. ENTIRE AGREEMENT

This Agreement, together with the Company's formation documents and any joinder agreements executed in accordance with this Agreement, constitutes the entire agreement among the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings and negotiations, whether written or oral.

17. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be reformed to the extent necessary to give effect to the parties' intent.

18. COUNTERPARTS

This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means shall be effective as originals.

19. MISCELLANEOUS

The headings in this Agreement are for convenience only and shall not affect the interpretation of this Agreement. The parties shall cooperate and execute such additional documents and take such further actions as may be reasonably necessary to carry out the intent and purposes of this Agreement.

Company:

By:

Date:

Member:

By:

Date:

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What a Member Structure Agreement Covers

A Member Structure Agreement documents ownership, capital contributions, voting rights, and management arrangements among members of an LLC or similar entity. It clarifies membership classes, transfer restrictions, profit and loss allocation, and procedures for admitting or removing members, reducing ambiguity and supporting governance. The agreement is typically maintained with company records and referenced for tax reporting, capital calls, and dispute resolution, but it does not always require public filing with a state agency unless membership changes trigger an amendment to formation documents.

Why the Agreement Matters for Governance and Compliance

A clear Member Structure Agreement reduces uncertainty about rights and obligations, helps prevent ownership disputes, and documents agreed capital contributions and voting thresholds.

Why the Agreement Matters for Governance and Compliance

Typical Parties Who Prepare or Sign This Agreement

Maintain a signed copy in corporate records and circulate to members and advisors; update when membership events occur.

  • Founders and co‑owners formalizing initial ownership and capital commitments for an LLC.
  • Investors and incoming members documenting subscription terms, vesting, or preferred membership rights.
  • Corporate counsel or CPAs preparing the agreement to align governance with tax reporting and compliance.

Core Sections to Include in a Professional Agreement

A complete Member Structure Agreement groups rights, duties, and processes into clear sections to support governance and reduce litigation risk.

Parties & Definitions

Identify each member by full legal name and define key terms such as Member, Membership Interest, Capital Account, and Related Party to avoid ambiguity in interpretation.

Capital Contributions

Specify initial cash, property, or services contributed, future contribution obligations, valuation methods, and consequences for missed capital calls.

Membership Interests

Define membership classes, percentage interests, allocation of profits and losses, and how distributions are calculated and prioritized.

Management & Voting

State whether the LLC is member‑managed or manager‑managed, list voting thresholds for routine and special matters, and describe quorum rules.

Transfer Restrictions

Include right of first refusal, buy‑sell mechanics, consent thresholds, and permitted transfers to affiliates or family members.

Dispute Resolution

Set out mediation/arbitration procedures, governing law, venue, and injunctive relief options to streamline conflict resolution.

Quick Step-by-Step: Completing the Agreement

Follow these sequential steps to prepare, approve, and store a Member Structure Agreement.

  • 01
    Draft: Populate sections with member names, contributions, and governance rules.
  • 02
    Review: Have counsel and tax advisor check allocations and transfer restrictions.
  • 03
    Sign: Collect signatures from all members and authorized representatives.
  • 04
    Record: Store a signed copy in company records and update membership ledgers.

How to Configure an Online Completion Workflow

Set up a digital workflow to collect signatures, verify identity, and maintain an audit trail for the agreement.

Document Upload PDF or DOCX upload; lock final text before sending.
Fields to Place Signature, printed name, date, initials, and checkbox for consent.
Authentication Choose email link, SMS PIN, or higher‑assurance KBA for sensitive transactions.
Signing Order Set sequential or parallel signing based on governance needs.
Audit Trail Enable timestamp, IP capture, and certificate of completion.

Digital Signing and eSubmission Considerations

Verify that the chosen platform can produce a tamper‑evident signed record and retain reproductions for the retention period required by law or company policy.

  • Formats Supported: PDF, DOCX
  • Authentication Methods: Email, SMS, KBA
  • Integrations: CRM and storage integrations

Where to Send or Store the Signed Agreement

After signatures, distribute copies to members, retain a master in company records, and update any linked systems such as accounting or cap table software.

  • Members: Provide each member a signed PDF copy.
  • Company Records: Store master agreement in corporate minute book or secure digital vault.
  • Tax Advisor: Share allocations and capital data for tax reporting.
  • Filing (If Needed): File amendments with Secretary of State when membership triggers formation changes.

Key Data Elements to Capture Consistently

Member Name: Full legal name
Ownership %: Percentage to two decimals
Capital Amount: Dollar value or property description
Voting Rights: Class or percentage
Effective Date: MM/DD/YYYY format
Signatures: Signed and dated records

Timing and Typical Deadlines to Watch

Some calendar items relate to the agreement itself; others are downstream obligations that the agreement triggers—track both internal and external deadlines.

Effective Date:

Date when provisions become operative

Member Admission Notice:

Deliver prior to admission if specified in agreement

Amendment Filing:

File with state only if formation documents change

Tax Reporting:

Provide required forms (W‑9) on request; deadlines vary

Annual Review:

Review agreement terms annually recommended

Key Milestones from Draft to Record

Track major stages from initial draft through integration into company records and tax filings.

01

Draft Completion

Finalize contract language and member schedules.

02

Legal & Tax Review

Obtain counsel and tax advisor sign‑off before signing.

03

Execution

Collect all signatures and sign dates.

04

Recordkeeping

Store master copy and update cap table and accounting records.

Common Preparation Pitfalls to Avoid

  • Failing to match member names and taxpayer identification leads to reporting errors and possible backup withholding.
  • Using vague contribution descriptions (e.g., 'reasonable value') impedes valuation and distribution calculations during dissolution.
  • Skipping explicit transfer mechanics results in unintended transfers, ownership disputes, and potential litigation.
  • Neglecting to update the agreement after membership changes creates discrepancies with formation documents and tax filings.

Consequences of Inaccurate or Missing Information

Tax Penalties: Incorrect reporting can trigger IRS penalties
Enforcement Costs: Litigation and enforcement expenses
Invalid Transfers: Transfers may be voided
Loss of Rights: Member privileges may be disputed
Regulatory Risk: Securities/tax noncompliance exposure
Reputational Harm: Investor and partner confidence declines

Practical Examples from Real Organizations

These short case arcs show how organizations used a member agreement to resolve common operational issues.

Optica Ventures LLC

A small investment firm standardized member contributions and voting rules to support new capital raises.

  • Streamlined admissions process.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Martin Properties

A real estate operator added detailed property schedules and transfer restrictions to protect minority investors.

  • Prevented unintended transfers.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

eSignature Pricing Snapshot for Agreement Execution

Cost and feature comparisons help select an eSignature provider for executing Member Structure Agreements; signNow appears first in the table per platform rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies Varies Varies Varies
Bulk Send Available Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Common questions about execution, enforceability, and updates to a Member Structure Agreement with concise answers to help resolve typical issues.


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