Memorial Event Approval Form

MEMORIAL EVENT APPROVAL FORM

WHEREAS

WHEREAS, Applicant Name: seeks permission to conduct a memorial event (the "Event") at Location: on Proposed Date: .

WHEREAS, Approving Authority: has the responsibility to administer site use, ensure public safety, and impose reasonable conditions for events on the premises.

WHEREAS, the parties desire to set forth the terms under which the Event may proceed, including scope of work, payment, insurance, and compliance requirements.

APPLICANT INFORMATION

EVENT DETAILS

Event Date:    Start Time:    End Time:

Ceremony    Procession    Unveiling

Music (live or recorded)    Candles / Open Flame    Amplified Sound

Temporary Structures (tents, staging)    Parking / Road Closure    Other

SCOPE OF WORK

Applicant shall perform and be responsible for the tasks described below. All work shall be performed in a professional manner and in compliance with applicable rules and conditions set by Approving Authority.

PAYMENT TERMS

Applicant agrees to pay the fees and deposits required by Approving Authority for use of the premises and services. Approval is conditioned on timely payment as set forth below.

All payments shall be due as invoiced. Late payments are subject to the stated late fee and collection costs. Failure to pay required fees may result in revocation of approval and denial of future permits.

TERM AND TERMINATION

This Agreement commences on Start Date: and terminates on End Date: unless earlier terminated as provided herein.

Either party may terminate this approval for cause on written notice. For convenience, either party may terminate upon Notice Period (days): days' prior written notice. Termination does not relieve Applicant of liability for events or obligations that accrued prior to termination.

INSURANCE, LIABILITY AND INDEMNITY

Applicant shall procure and maintain, at Applicant's expense, commercial general liability insurance with limits not less than Insurance Minimum (per occurrence): and shall name Approving Authority as an additional insured where required. Proof of insurance must be delivered prior to the Event.

Applicant agrees to defend, indemnify, and hold harmless Approving Authority, its officers, agents and employees from and against all claims, liabilities, losses, damages, and expenses (including reasonable attorney's fees) arising out of or related to Applicant's use of the premises, except to the extent caused by Approving Authority's gross negligence or willful misconduct.

SITE RULES, PERMITS AND COMPLIANCE

Applicant shall comply with all applicable municipal regulations, site-specific rules, and permit conditions. Applicant shall be responsible for setup, security, cleanup, and restoration of the site to its original condition immediately following the Event. Any damage to property will be repaired at Applicant's expense.

Applicant affirms compliance by selecting below: Applicant acknowledges and will comply with site rules and permit conditions

CONFIDENTIALITY

Where either party discloses non-public information in connection with the Event, the receiving party shall maintain such information in confidence and shall not disclose it except as required by law. Confidential information does not include information that was publicly known or rightfully received from a third party without confidentiality obligations.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State applicable to contracts made and performed wholly within that State, without regard to its conflicts of law principles.

ENTIRE AGREEMENT

This document, including any conditions set forth by Approving Authority and any attachments executed contemporaneously, constitutes the entire agreement between the parties with respect to the Event and supersedes all prior proposals, negotiations, and agreements, whether written or oral. Amendments are effective only if in writing and signed by both parties.

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