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Metering Services Agreement

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METERING SERVICES AGREEMENT

This Metering Services Agreement ("Agreement") is made and entered into as of by and between Provider Name: , a Corporation LLC Other with principal place of business at ; and Client Name: , a Corporation LLC Other with principal place of business at .

RECITALS

WHEREAS, Provider is engaged in the business of providing metering equipment, installation, data collection and maintenance services for energy usage and other utility measurements;

WHEREAS, Client desires to obtain such metering services at the Service Location(s) described below and Provider is willing to provide those services on the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend that Provider shall retain title to any Provider-owned Metering Equipment and shall grant Client a license to use Data in accordance with this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties agree as follows:

1. DEFINITIONS

1.1 "Metering Equipment" means the meters, sensors, communications devices and ancillary hardware furnished by Provider under this Agreement. 1.2 "Data" means the raw and processed metering and measurement information collected by the Metering Equipment. 1.3 "Service Location" means the premises where Metering Equipment is installed, as set forth in Section 2.

2. SCOPE OF SERVICES

Provider shall supply, install, commission, maintain and, where applicable, remove Metering Equipment and shall collect, process and deliver Data to Client in accordance with the specifications set forth in this Section and Exhibit A (if any). The Service Location(s) are:

Services include: supply and installation of Metering Equipment, routine calibration and testing, replacement of defective components, remote monitoring, and delivery of Data to Client at the agreed frequency and format.

3. METERING EQUIPMENT; TITLE; MAINTENANCE

3.1 Provider shall retain title to all Provider-owned Metering Equipment. Client shall not remove, relocate, encumber or permit third party interference with Provider-owned Metering Equipment without Provider's prior written consent. Provider grants Client a non-exclusive license to use Data delivered under this Agreement solely for Client's internal business purposes.

3.2 Provider shall perform scheduled maintenance and calibration at intervals not to exceed . Provider shall promptly repair or replace Metering Equipment found to be defective or out of tolerance.

4. ACCESS AND SITE CONDITIONS

Client shall provide Provider and its authorized personnel reasonable access to Service Locations during normal business hours and at other times as mutually agreed to perform installation, maintenance and removal. Client warrants that Service Locations are safe and that Client has the authority to permit installation of Metering Equipment.

5. DATA DELIVERY, OWNERSHIP AND USE

5.1 Provider shall deliver Data to Client with the following frequency and format: Frequency: ; Format:

5.2 Provider warrants that Data shall be collected and transmitted in a commercially reasonable manner. Provider does not warrant that Data is free from all error. Client shall promptly notify Provider of any material error in Data and Provider shall use commercially reasonable efforts to correct such error.

6. FEES, INVOICING AND PAYMENT

Client shall pay Provider the fees for Services as set forth below. All fees are exclusive of taxes. Unless otherwise stated, Provider will invoice Client monthly in arrears and Client shall pay invoices within days of invoice.

7. TERM; TERMINATION

7.1 Term. This Agreement shall commence on the Effective Date and continue for an initial term of unless earlier terminated in accordance with Section 7.2.

7.2 Termination for Cause. Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after written notice of the breach.

7.3 Effect of Termination. Upon termination, Client shall pay Provider for all Services performed and expenses incurred through the date of termination. Provider shall, at Client's election, remove Provider-owned Metering Equipment within days, subject to charge for removal if not included in fees.

8. CONFIDENTIALITY

Each party shall treat as confidential and not disclose to any third party the other party’s Confidential Information, including Data and commercially sensitive pricing, except as required by law or as reasonably necessary to perform under this Agreement. Confidential Information does not include information that is or becomes publicly known through no breach of this Agreement.

9. LIMITATION OF LIABILITY; INDEMNIFICATION

9.1 Limitation of Liability. Except for liability arising from gross negligence, willful misconduct, breach of confidentiality or indemnification obligations, neither party shall be liable to the other for consequential, incidental, special or punitive damages, even if advised of the possibility of such damages.

9.2 Indemnification. Each party (Indemnitor) shall indemnify, defend and hold harmless the other party (Indemnitee) from and against any third-party claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of Indemnitor's negligence, willful misconduct or breach of this Agreement.

10. INSURANCE

Provider shall maintain at its expense commercial general liability insurance, employer's liability and, where applicable, professional liability and automobile liability insurance with limits customary in the industry. Provider shall provide evidence of insurance upon request.

11. COMPLIANCE WITH LAWS

Each party shall perform its obligations under this Agreement in compliance with all applicable laws, rules and regulations. Client shall obtain any consents or permits necessary for Provider to access Service Locations and install Metering Equipment.

12. NOTICES

All notices under this Agreement must be given in writing and delivered by hand, commercial courier, or certified mail, return receipt requested, to the addresses set forth below or such other addresses as either party may designate by notice.

13. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both parties. No waiver of any provision shall be effective unless in writing signed by the waiving party. This Agreement may be executed in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument.

14. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the state specified below, without regard to conflict of law principles.

This Agreement, including any exhibits and schedules hereto, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements and understandings between the parties. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

15. MISCELLANEOUS

15.1 Assignment. Neither party may assign this Agreement without the prior written consent of the other party, except that Provider may assign this Agreement to an affiliate or in connection with a sale of substantially all of its assets. 15.2 Relationship of Parties. The parties are independent contractors and nothing in this Agreement shall create any partnership, joint venture, agency or employment relationship.

Provider Authorized Signatory:

By:

Date:

Client Authorized Signatory:

By:

Date:

Enter text✕

What a Metering Services Agreement Covers

A Metering Services Agreement is a contract allocating responsibility for supply, installation, operation, maintenance, reading, data access, and billing of utility meters at a site. It identifies parties, scope of services, meter ownership, access rights, service levels, fees, data handling, testing and dispute resolution, insurance and indemnity, term and termination, and attachments such as meter specifications and pricing schedules. The document helps avoid billing disputes and clarifies regulatory responsibilities; electronic execution is generally permitted under federal ESIGN and state UETA/ESRA frameworks unless a specific statutory exception applies.

Why a Clear Agreement Matters

A clear Metering Services Agreement reduces billing disputes, defines data ownership and privacy responsibilities, sets maintenance and liability expectations, and supports enforceability through properly captured electronic signatures under ESIGN and state law.

Why a Clear Agreement Matters

Who Typically Uses This Agreement

Typical parties who use a Metering Services Agreement include utilities, independent metering operators, property managers, commercial tenants, and energy service companies.

  • Utilities and municipal providers — assign meter reading responsibilities and outline meter ownership and maintenance obligations.
  • Property owners and managers — document who pays for service, repairs, and how consumption is billed to tenants.
  • Commercial tenants and submetering operators — establish billing methods, access rights, and dispute-resolution processes.

Use this contract to assign ownership, formalize maintenance obligations, or establish billing and data-access procedures between responsible parties.

Core Sections to Include in a Professional Agreement

A professional Metering Services Agreement organizes rights and duties into discrete sections so parties can quickly locate obligations, liabilities, and operational rules during the contract lifecycle.

Service Scope

Describe exact metering services provided, including installation, commissioning, regular readings, remote monitoring, reporting format, and emergency response times.

Meter Ownership

Specify who owns and insures meters, who is responsible for repairs and replacements, and conditions that trigger ownership transfer.

Billing & Payment

Define billing frequency, rates or rate formulas, payment terms, late fees, and dispute resolution for contested meter readings or charges.

Data Access

Set rules for meter data access, data retention, permitted uses, privacy protections, and third-party data sharing or resale rights.

Liability & Insurance

Allocate responsibility for loss, damage, and indemnities; list required insurance types and minimum coverage limits for each party.

Termination & Remedies

Describe termination triggers, notice periods, transition obligations, final meter readings, and remediation for breach.

Step-by-Step: How to Complete This Agreement

Follow these steps in order to prepare, review, and execute a Metering Services Agreement with minimal delays.

  • 01
    Draft Terms: Fill scope, fees, and schedules clearly before circulation.
  • 02
    Review Internal: Have legal and operations confirm responsibilities and insurance coverage.
  • 03
    Obtain Signatures: Collect authorized signatures from all parties; verify identity.
  • 04
    Distribute Copies: Provide executed copies to operations, billing, and file retention systems.

How to Configure an Online Signing Workflow

Set up the digital workflow to match your approval order, authentication needs, and retention policies before sending for signature.

Field Configuration
Authentication Level Email link, SMS code, or KBA depending on risk and regulatory needs.
Signature Type Choose simple e-signature or digital PKI-based signature for higher assurance.
Signer Order Set sequential or parallel signing order to control execution flow.
Retention Settings Enable audit trails, versioning, and secure storage per policy.

Where to Send or File the Executed Agreement

Decide routing and final storage locations to ensure billing, operations, and legal teams can access executed agreements when needed.

  • Operations Copy: Send to maintenance and field teams for installation scheduling.
  • Billing Records: Provide billing department the signed agreement and meter IDs.
  • Legal Archive: Store final executed PDF with audit trail for litigation readiness.
  • Customer Copy: Share signed copy with the counterparty for their records.

Digital Delivery and eSignature Considerations

Choose an eSignature platform that supports required authentication, audit trails, secure storage, and regulatory needs.

  • Authentication: Email, SMS, or higher-assurance KBA.
  • Audit Trail: Timestamps, IP, and action history.
  • Formats: PDF/A export and CSV data export.

Common Timelines and Notice Periods

Track key dates and notice periods to avoid unintended extensions or disputes; include them in the agreement's schedules.

Effective Date Entry:

Use MM/DD/YYYY as the start of obligations and billing.

Service Commencement:

Typically within 30–60 days after installation and acceptance testing.

Termination Notice:

Standard notice periods range from 30 to 90 days as contract specifies.

Billing Cycle:

Monthly or quarterly billing cycles with due date specified.

Dispute Window:

Require written disputes within 30 days of invoice receipt.

Common Preparation Mistakes to Avoid

  • Leaving meter ownership undefined, which can create disputes over repair costs and replacement obligations after failure or tampering.
  • Failing to include precise meter identifiers or serial numbers, leading to misapplied readings and incorrect billing allocations.
  • Using vague billing formulas such as 'reasonable charges' without a clear rate or calculation method, increasing arbitration risk.
  • Neglecting data privacy language for meter telemetry and third-party access, which can violate customer consent or regulatory requirements.

Penalties and Legal Risks from Errors

Late Payment: Late fees and service interruption risks.
Incorrect Data: Billing adjustments and refund liabilities.
Noncompliance: Fines or regulatory sanctions possible.
Privacy Breach: Civil liability for exposed customer data.
Unauthorized Signer: Enforceability challenges if signer lacks authority.
Invalid Notices: Missed termination or cure rights due to defective notice.

eSignature Vendor Comparison for Executing Metering Agreements

Compare basic pricing and capabilities when selecting an eSignature platform for signing, storage, and compliance; signNow appears first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies by offer Varies by offer Varies by offer Varies by offer
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Frequently Asked Questions and Common Issues

Answers to frequent questions about enforceability, signatures, notarization, revisions, and data retention for Metering Services Agreements.


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