Original ID
Record the source document identifier exactly as issued, including any prefixes, sequence numbers, and system namespace to preserve provenance and permit lookups.
A clear Convert DIDs record creates traceable links between original documents and their digital identifiers, improving data integrity and auditability. It reduces search time, prevents duplicate identifiers, and preserves provenance for legal, tax, and regulatory review where electronic records replace paper originals.
Stakeholders sign or approve the record to confirm accuracy and to enable downstream eSignature or notarization workflows as required by policy or law.
Record the source document identifier exactly as issued, including any prefixes, sequence numbers, and system namespace to preserve provenance and permit lookups.
Enter the standardized digital identifier assigned by the receiving system, using the exact namespace and DID syntax required by your registry or resolver.
List the conversion date using MM/DD/YYYY format and include time zone when possible to support precise audit timestamps.
Identify the individual, department, or service account performing the conversion with full legal name and contact for follow-up.
Describe the conversion method (manual entry, batch import, API mapping) and note any automated validation steps applied to reduce mapping errors.
Include references to attached evidence such as checksums, original file paths, or source system export IDs to enable future verification.
| Field | Configuration |
|---|---|
| Original ID Field | Required; single-line text with exact-match validation |
| Assigned DID Field | Required; pattern validation for DID syntax |
| Attachment Field | Optional; allow PDF, DOCX, and checksum files |
| Approval Step | Route to records manager for sign-off before finalization |
Confirm the platform retains an audit trail and supports export of signed records and metadata in a standard format for regulatory review.
1–3 business days depending on volume
1–2 business days per batch
3–7 business days when required
Same day to 2 business days
Up to 24–48 hours in search systems
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |