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Includes document title, unique reference or PO number, date of issue, and contact details for buyer and seller.
A precise, signed record reduces disputes about quantities, coatings, and acceptance, supports correct sales tax and accounting treatment, and documents warranty and liability terms for suppliers, contractors, and project owners.
Common participants include suppliers, purchasing agents, site contractors, project managers, and procurement teams who need clear delivery and acceptance documentation.
A well-structured form clarifies responsibilities and becomes part of the project or accounting record once executed.
| Field | Configuration |
|---|---|
| Product Details | Make fields required and use dropdowns for standard specs. |
| Quantity and Pricing | Use calculated fields to multiply unit price by quantity. |
| Delivery Address | Enable address validation and a single-line and multiline field. |
| Signer Order | Assign supplier then buyer signer with required signature fields. |
Use platform features like templates, audit trails, and conditional fields to reduce errors and maintain a clear execution record.
Includes document title, unique reference or PO number, date of issue, and contact details for buyer and seller.
Lists part numbers, coating standard (e.g., ASTM), dimensions, weight, finish, and any acceptance tolerances.
Shows unit price, quantity, applicable discounts, taxes, freight terms, and total payable amount.
Defines delivery location, delivery window, Incoterms if used, and responsibility for shipping costs and risks.
Sets inspection timeframe, tests or certificates required, and conditions for rejection or withholding payment.
States warranty period, remedies for defects, return logistics, and any restocking fees.
Create a flattened, time-stamped PDF copy with an audit trail that shows signer identity, IP address, and timestamps for record retention.
Archive the native DOCX or editable format so future amendments or reprints maintain clean formatting and field logic.
Include signed PDF, packing list, certificate of conformance, and delivery receipt together for physical filing or project binders.
Store signed files in encrypted cloud storage with controlled access and a clear retention policy tied to accounting and legal requirements.
Specify supplier lead time in days or weeks.
Agree on a delivery window and calendar date.
Commonly 3–10 business days after delivery.
File defects or shortages within the inspection period.
Follow invoice terms (e.g., Net 30) for payment timing.
Supplier confirms order and expected ship date.
Material is galvanized, inspected, and packed for dispatch.
Carrier pickup and tracking provided to buyer.
Buyer inspects items and signs acceptance or documents rejection.
| Criteria | Misc. Galv. Posts | Standard Galv. Posts |
|---|---|---|
| Custom Sizes | ||
| Coating Grade | customizable | standard grade |
| Lead Time | longer | shorter |
| Typical Use | special projects | mass installations |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |