Parties
Full legal names and roles of donor and recipient, including business entity type and contact information for notices.
A written agreement provides legal clarity, supports tax substantiation, protects both parties against disputes, and records restrictions or continuing obligations tied to the donation.
Organizations and individuals who give or receive noncash contributions use this agreement to create a clear, auditable record.
Keep an executed copy for accounting, tax, and compliance records; provide donors any IRS-required acknowledgement for deductible gifts.
Full legal names and roles of donor and recipient, including business entity type and contact information for notices.
Detailed description of goods or services, serial numbers, quantities, model numbers, condition, and any included accessories or documentation.
Declared fair market value or valuation method, whether donor appraisal, retail replacement cost, or mutually agreed figure.
Who arranges transport, accepted delivery date, transfer of title, and inspection or acceptance procedures at delivery.
Any donor-imposed restrictions, intended use, reporting obligations, or reversion clauses if conditions are breached.
Authorized signer names, titles, signature lines, and signature dates; include witness or notary fields if required.
| Field | Configuration |
|---|---|
| Authentication | Email + optional SMS code for signer verification |
| Template | Use a reusable template for consistent fields |
| Attachments | Require appraisal or photos as mandatory uploads |
| Storage | Auto-save to secure document repository |
Ensure the chosen platform supports strong authentication, an auditable completion certificate, and secure storage for donor records.
Sign before transfer of title or delivery.
Donor should obtain acknowledgment before filing tax return.
Complete any required appraisal contemporaneous with donation.
Allow time for organizational review and sign-off.
Retention begins on execution or delivery date.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Trial varies | Trial varies | Trial varies | Trial varies |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |