Payer Identification
Full legal name, business name if applicable, and contact information to tie the authorization to a verified identity.
A precise PAD reduces payment errors, documents signer intent, and simplifies dispute resolution. It creates a reproducible record that satisfies electronic-signature standards and bank origination requirements while reducing paper handling and reconciliation time.
Organizations and individuals complete this revised PAD when initiating or changing authorization for electronic withdrawals. Use this section to see common roles involved.
Identifying the correct signer and their authority at the outset reduces processing delays and prevents later challenges to authorization.
| Field | Configuration |
|---|---|
| Document Upload | PDF or DOCX accepted; use flattened PDF for final copy |
| Field Placement | Place signature, date, routing, account fields in logical sequence |
| Authentication | Email link, SMS code, or stronger KBA per risk level |
| Notifications | Enable signer reminders and confirmation receipts |
Ensure the chosen platform supports required file types, authentication levels, and retention policies before eSubmission.
Confirm the platform can produce an audit trail and retain records to meet ESIGN/UETA and banking recordkeeping requirements.
A small property manager moved lease-related debits online to reduce payment delays.
A healthcare provider used online PADs for patient billing consent and scheduling payments.
Full legal name, business name if applicable, and contact information to tie the authorization to a verified identity.
Nine-digit routing number and full account number, plus account type and a verification method such as a voided check.
Explicit wording that states the payer’s intent to permit specified debits, including amount, frequency, and conditional limits.
Clear effective date and either an end date or instructions for revocation and renewal to reduce ambiguity.
How the payer may cancel authorization, required notice period, and contact method for revocation requests.
Signer’s signature, date, and recorded authentication method to meet ESIGN/UETA legal-validity criteria.
Allow at least 2–5 business days before first scheduled debit
Provide payer notice at least 10 calendar days before a material change
Banks often take 3–7 business days to return failed ACH items
Revocation typically takes 3–10 business days to process
Retain calendar-year copies for auditing and dispute handling
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Free trial available | Free trial available | Free trial available | Free trial available |
| Bulk Send | Yes | Yes | Yes | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |