Can the addendum be signed electronically?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, electronic signatures are legally valid if the parties demonstrate intent, consent, attribution, and record retention. Ensure the platform captures an audit trail.

Do I need notarization or witnesses?

Most routine purchase order addenda do not require notarization or witnesses. Exceptions apply for documents that affect real property or when state law or the original contract requires notarization; verify local rules.

How do I correct an error after signing?

Prepare a second addendum or correction addendum that references the original addendum and clearly states the correction; both parties must sign the correction for it to be effective.

Who should receive the executed addendum?

Provide executed copies to procurement, project management, receiving, and accounts payable so each function can reconcile delivery, inspection, and invoicing.

How long until the supplier ships items?

Lead times depend on stock and the supplier's acknowledgment; include a specified shipment window in the addendum to set clear expectations.

How should I store the executed document?

Archive a tamper-evident PDF with the audit trail and store it in your contract management or document repository for the retention period applicable to your records.

Electronic Signature
Templates
Miscellaneous
Miscellaneous Screws Addition

Miscellaneous Screws Addition

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

MISCELLANEOUS SCREWS ADDITION

RECITALS (WHEREAS)

WHEREAS, Client Name: and Supplier Name: (each a "Party" and collectively the "Parties") entered into a Supply Agreement dated (the "Agreement").

WHEREAS, the Parties desire to amend the Agreement to add additional fasteners and related work consisting of miscellaneous screws and associated services, in accordance with the terms set forth in this Miscellaneous Screws Addition (the "Addition").

WHEREAS, the Parties agree that this Addition shall modify the Agreement only to the extent expressly set forth herein and, except as amended, the Agreement remains in full force and effect.

SCOPE OF WORK

Description of Added Items and Services

Itemized Screws (enter up to five line items)

Description

Part Number

Quantity

Unit Price

Total Price

Total Additional Contract Price:

DELIVERY, INSPECTION, AND ACCEPTANCE

Delivery Location: . Estimated Delivery Date: .

Inspection Period (days): . Supplier shall be responsible for correction or replacement of nonconforming screws discovered within the inspection period at Supplier's expense.

PAYMENT TERMS

Total Amount Due for Addition: . Payment Schedule: .

Payment Terms: Payments are due net days from invoice date. Late payments shall incur a late fee of % per month on the unpaid balance, or the maximum permitted by law, whichever is less.

TERM AND TERMINATION

This Addition shall be effective as of Start Date: and shall continue until End Date: , unless earlier terminated in accordance with this section.

Either Party may terminate this Addition for convenience upon days' prior written notice. Either Party may terminate for material breach that remains uncured for days following written notice of such breach.

CONFIDENTIALITY

Each Party shall maintain in confidence all non-public information received from the other Party in connection with this Addition ("Confidential Information") and shall not disclose such information except to employees, contractors, or agents who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein. Confidentiality obligations shall survive termination of this Addition for a period of years.

WARRANTY

Supplier warrants that all screws supplied under this Addition will conform to the specifications set forth herein, be free from defects in material and workmanship, and be fit for their intended purpose for a period of months from date of delivery. Remedies for breach of this warranty shall include repair, replacement, or refund at Client's election.

GOVERNING LAW

This Addition shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

ENTIRE AGREEMENT

This Addition, together with the Agreement, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous oral and written negotiations, commitments, representations and agreements relating thereto. Any amendment to this Addition must be in writing and signed by authorized representatives of both Parties.

MISCELLANEOUS PROVISIONS

Notices required or permitted under this Addition shall be in writing and delivered to the addresses set forth below. The Parties represent that the individuals signing this Addition are authorized to bind their respective Parties.

Client Address for Notices Supplier Address for Notices

Client / Buyer

Printed Name:

By:

Date:

Title:

Supplier

Printed Name:

By:

Date:

Title:

What the Miscellaneous Screws Addition Is and When It Applies

The Miscellaneous Screws Addition is a short written amendment to an existing procurement, purchase order, supply agreement, or construction contract that itemizes additional screw types, quantities, unit prices, and delivery terms not covered in the original document. It operates as a contract addendum that modifies the parties' obligations for a discrete set of materials; when signed by authorized representatives it becomes part of the base agreement and governs ordering, acceptance, and payment for the listed items.

Why a Clear Addition Matters for Materials and Contract Management

A focused addendum prevents misunderstandings about part numbers, counts, pricing, and delivery windows. It creates an auditable record of the change and reduces disputes at invoicing and job closeout.

Who Typically Prepares or Signs This Addendum

Signatures by authorized buyers and sellers confirm acceptance of quantity, price, and any updated delivery or warranty terms.

Contractors and subcontractors who need to add fasteners on short notice for job-site work.
Suppliers and distributors when adjusting an existing purchase order to include extra SKUs.
Project managers or property managers who approve minor materials changes without a full contract amendment.

Step-by-Step: How to Complete the Miscellaneous Screws Addition

Follow these steps in order to create a complete, auditable addendum that minimizes downstream disputes.

01

Confirm authority: Verify the person signing has authority under the base contract.
02

Reference original contract: Include contract or PO ID, date, and parties for linkage.
03

List items clearly: Specify part numbers, sizes, quantities, and units.
04

Sign and date: Both parties sign and date to create an enforceable amendment.

From Draft to Accepted Addendum: The Typical Workflow

The addendum moves through a short lifecycle from creation to execution; map these steps to internal approvals for faster processing.

Draft prepared: Author drafts the line items and pricing in a standard template.
Internal review: Procurement or project manager confirms availability and budget.
Counterparty approval: Supplier confirms pricing, lead time, and minimum order quantities.
Execution and routing: Both parties sign; executed copies distributed to accounting and project teams.

Digital Workflow Settings for Online Completion

Configure your digital workflow to collect required fields, signers, and notifications automatically.

Field	Configuration
Signer Order	Sequential: Buyer then Supplier
Required Fields	Item, quantity, unit price, effective date
Authentication	Email link or SMS code for signer verification
Notifications	Email on signature and final PDF delivery

Platform and File Requirements for eSubmission

Choose a provider that stores a tamper-evident copy and provides an audit trail; integrate routing into your procurement or accounting system for reconciliation.

File formats: PDF, DOCX, or flattened PDF
Integrations: ERP and accounting connectors
Authentication: Email, SMS, or stronger methods

Key Elements Every Professional Addition Should Include

A well-structured addendum clearly defines goods, prices, delivery, acceptance, payment terms, and signatures to reduce disputes and speed payment.

Item Identification

Manufacturer, model or part number, and clear physical description so procurement and receiving match delivered goods to the addendum.

Quantities

Exact counts and packaging unit (each, box, carton); indicate if quantities are estimates or guaranteed minimums.

Unit Pricing

Specify currency, per-unit pricing, and total line amount; include whether freight, handling, or taxes are included.

Lead Time

State shipment timeline (e.g., 7–14 business days), partial shipment allowance, and backorder treatment.

Acceptance Criteria

Define inspection window, rejection standards, and return/credit processes for nonconforming screws.

Signatures

Authorized buyer and supplier signatures with printed names, titles, and dates to create an enforceable amendment.

Download Formats and Supporting Documents to Attach

Provide executed copies in common formats and include supporting files to aid receiving and invoicing teams.

Signed PDF

Final executed version as a tamper-evident PDF for records and invoice matching; preferred archival format.

Editable DOCX

Maintain an editable DOCX or source file for future amendments or translation to other purchase orders.

Packing List

Attach supplier packing list or SKU sheet to streamline receiving and avoid quantity disputes.

Certificate of Compliance

Include any material certificates (specs or plating) required for warranty or project compliance.

Timelines and Expected Processing Windows

Set internal deadlines and external expectations for review, signature, shipment, and invoicing to keep the supply chain aligned.

Internal Review Window:

Allow 2–3 business days for procurement and project manager approval.

Supplier Acknowledgment:

Expect supplier confirmation within 24–48 hours for stock items, longer for special orders.

Shipment Lead Time:

Standard delivery 7–14 business days unless faster shipping is specified.

Receiving Inspection:

Perform inspection within 3 business days of delivery to document acceptance or rejection.

Invoicing and Payment:

Invoice per original payment terms unless the addendum states alternative terms.

Key Milestones from Addendum Draft to Closed Order

Track these sequential milestones to measure cycle time and identify bottlenecks in approvals or delivery.

01

Draft Issued

Addendum created and emailed to internal approvers for review.

02

Approvals Obtained

Procurement and project sign-off completed and documented.

03

Supplier Confirmation

Supplier accepts pricing, lead time, and terms.

04

Order Closed

Goods shipped, received, inspected, and invoice processed.

Typical eSignature Vendor Comparison for Executing Small Contract Addenda

A neutral comparison of common capability and starting price for vendors frequently used to sign purchase order addenda; signNow is listed first per page conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Trial varies	Trial varies	Trial varies	Trial varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Security and Compliance Controls to Look For When Storing Addenda

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Comprehensive timestamped action log

Certifications: SOC 2 Type II and ISO 27001

HIPAA Support: BAA available for protected health information

21 CFR Part 11: Controls available for FDA-regulated records

Accessibility: WCAG 2.0 Level AA compliance

Risks and Potential Consequences of an Incomplete or Incorrect Addendum

Delivery Disputes: Late acceptance or rejection of materials

Payment Delays: Invoices disputed due to unclear pricing or quantities

Warranty Exposure: Unclear specifications can void warranty claims

Lien Claims: Unpaid suppliers may seek mechanics' liens in construction contexts

Compliance Gaps: Missing approvals may violate internal policy or procurement rules

Tax Withholding: Incorrect vendor TINs can trigger backup withholding

Common Preparation Mistakes to Avoid

Leaving part numbers or finishes unspecified, which leads to receiving the wrong product and rework.
Failing to reference the original contract or PO number, making reconciliation with invoices difficult for accounting.
Omitting required approvals or signer authority, which can render the addendum unenforceable or rejected by procurement.
Using vague delivery terms (e.g., 'ASAP') instead of measurable lead times, creating scheduling conflicts on-site.

Industry Examples: How Teams Use a Screws Addendum in Practice

Real-world examples show how concise addenda solved supply and scheduling problems for small and mid-size projects.

Martin Properties — On-site Fix

When a retrofit required specialty screws urgently, the property manager issued a short addendum listing exact SKUs and quantities.

The supplier confirmed same-day shipping.
The executed addendum reduced downtime and provided a clear invoice reference so accounts payable processed payment without dispute, keeping the project on schedule.

Optica Ventures — Procurement Control

A contractor added miscellaneous fasteners to a standing PO using a single-page addendum to avoid multiple small orders.

Bulk pricing applied.
Consolidating the items under one referenced contract simplified receiving, reduced freight costs, and provided a single audit trail for project accounting.

Practical Tips for Accurate, Efficient Addendum Completion

These proven practices reduce back-and-forth and accelerate receipt-to-pay cycles.

Use a standard template

A consistent template ensures required fields are present, speeds approvals, and reduces legal review time for routine additions.

Pre-approve pricing thresholds

Set internal thresholds that allow procurement staff to sign small-value additions without executive review to save time.

Attach technical data

Including spec sheets and packing information prevents receiving disputes and supports quality acceptance procedures.

Keep an audit trail

Record all approvals, timestamps, and file versions to support invoice reconciliation and any future disputes.

Typical Signers and Their Roles

Procurement Manager

Responsible for authorizing price and delivery changes; ensures the addendum aligns with budget approvals and contract limits; often the primary signer for supply modifications.

Supplier Authorization

A representative with contract-signing authority confirms stock availability, lead times, and any surcharges; their signature binds the supplier to the addendum terms.

Frequently Asked Questions About the Miscellaneous Screws Addition

Answers to common execution, signature, and storage questions when preparing or receiving this type of addendum.

Need help? Contact support

Can the addendum be signed electronically?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, electronic signatures are legally valid if the parties demonstrate intent, consent, attribution, and record retention. Ensure the platform captures an audit trail.
Do I need notarization or witnesses?
Most routine purchase order addenda do not require notarization or witnesses. Exceptions apply for documents that affect real property or when state law or the original contract requires notarization; verify local rules.
How do I correct an error after signing?
Prepare a second addendum or correction addendum that references the original addendum and clearly states the correction; both parties must sign the correction for it to be effective.
Who should receive the executed addendum?
Provide executed copies to procurement, project management, receiving, and accounts payable so each function can reconcile delivery, inspection, and invoicing.
How long until the supplier ships items?
Lead times depend on stock and the supplier's acknowledgment; include a specified shipment window in the addendum to set clear expectations.
How should I store the executed document?
Archive a tamper-evident PDF with the audit trail and store it in your contract management or document repository for the retention period applicable to your records.

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