Is the form legally binding?

Yes, when properly executed it establishes agreement to the change. Electronic signatures satisfy federal ESIGN and most state UETA laws provided intent, consent, attribution, and retention are present.

Can this form be e-signed?

Yes. Use an eSignature platform that records signer attribution and an audit trail. For consumer-facing transactions include any required ESIGN consumer disclosures.

Who must sign the form?

All parties who are contractually required to approve changes should sign: typically the buyer, project manager, supplier or fabricator, and where required the installing contractor.

What if the selected stone is unavailable?

Document supplier confirmation of unavailability and proposed alternatives; record any price or schedule impacts and obtain written consent via the form before proceeding.

How do I correct an error after signing?

Execute a replacement reselection form or a formal amendment signed by the same parties. Keep the original with a note referencing the corrective document to preserve auditability.

Does notarization or witnesses affect enforceability?

Most reselection forms do not require notarization. When extra authentication is needed (for high-value changes), notarization or remote online notarization can strengthen evidentiary weight.

Electronic Signature
Templates
Miscellaneous
Miscellaneous Stone Reselection Form

Miscellaneous Stone Reselection Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

MISCELLANEOUS STONE RESELECTION FORM

Parties and Project Identification

Client Name Client Address Fabricator / Supplier Name Fabricator Address Project / Job Name Contract / Order Number

WHEREAS Recitals

WHEREAS, Client Name: and Fabricator Name: entered into an agreement for supply and fabrication of stone for the Project identified above on , under Contract Number: .

WHEREAS, Client has requested reselection of the stone originally selected and Fabricator has agreed to permit reselection subject to the terms and fees set forth in this Miscellaneous Stone Reselection Form.

WHEREAS, the parties desire to confirm the revised selection, scope of work adjustments, payment and time impacts, and the allocation of risk arising from the reselection.

Original Stone Selection

Stone Type / Product Original Lot / Slab Numbers

New Stone Reselection

New Stone Type / Product New Lot / Slab Numbers Samples / Approval Reason for Reselection

Scope of Work

The parties agree that the following scope applies to the reselection. Client acknowledges that reselection may alter material yield, fabrication steps, finishing, and installation sequencing. Any changes beyond the scope below will be treated as separate change orders.

Detailed Scope of Work (for reselection)

Payment Terms

Client shall pay the fees associated with the reselection as described below. Unless otherwise stated, all amounts are due in United States Dollars and are payable in accordance with the schedule set forth herein.

Reselection Adjustment Amount Payment Schedule / Milestones

Late payments shall incur a late fee of on the unpaid balance, compounded monthly, or the maximum allowed by applicable law, whichever is less.

Expedited Processing Requested Check if client requests expedited procurement or fabrication; expedited fees will apply

Estimated Expedited Fee

Timing, Term and Termination

The reselection will impact schedule. Fabricator will provide an updated lead time and estimated completion date. Client acknowledges that delivery and installation dates are estimates and subject to material availability and lead times.

Reselection Effective Date Estimated New Completion Date

Either party may terminate this reselection confirmation by providing written notice to the other party at least days prior to the intended termination date. Termination does not relieve Client of obligations to pay for work already performed, material procured pursuant to this reselection, or applicable cancellation fees set forth in the primary contract.

Inspection, Acceptance and Risk Allocation

Client shall inspect material on delivery and notify Fabricator of defects or nonconformance within 48 hours of receipt. Absent timely written notice, materials shall be deemed accepted. Client acknowledges that natural stone exhibits inherent variation; final acceptance is subject to the terms of the original agreement and any specific acceptance criteria set forth below.

Acceptance Criteria / Additional Notes

Confidentiality

Each party shall treat as confidential any non-public commercial terms of this reselection and any proprietary information disclosed in connection with the reselection. Neither party shall disclose confidential information to third parties except as required by law or to perform the obligations hereunder. This confidentiality obligation survives termination for a period of two (2) years.

Governing Law; Dispute Resolution

This reselection confirmation shall be governed by and construed in accordance with the laws of the state or jurisdiction where the Project is located, without regard to conflict of law principles. The parties shall attempt in good faith to resolve disputes promptly by negotiation between executives. If unresolved, disputes will be resolved in the courts of the chosen jurisdiction.

Governing State / Jurisdiction

Entire Agreement

This Miscellaneous Stone Reselection Form, together with the original contract and any written change orders expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous understandings, whether written or oral, relating to the reselection. No modification is effective unless in writing and signed by authorized representatives of both parties.

Acknowledgment

By signing below, the parties acknowledge that they have read, understand, and agree to be bound by the terms of this Miscellaneous Stone Reselection Form. Client further acknowledges that reselection may result in additional costs and schedule impacts as detailed above.

Client Printed Name:

By:

Date:

Fabricator Printed Name:

By:

Date:

What the Miscellaneous Stone Reselection Form Is

The Miscellaneous Stone Reselection Form documents a buyer or project owner's request to change a previously selected stone product (for example, countertops, tile, or cladding) before fabrication or final installation. It records the original selection, the newly chosen SKU or sample, the reason for reselection, and any cost or schedule adjustments. The form creates a clear paper trail for procurement, manufacturing, and warranty purposes and helps suppliers, installers, and clients manage lead times, restocking, and change-order approvals.

Why this form matters for projects

Using a formal Miscellaneous Stone Reselection Form reduces disputes, clarifies responsibility for additional costs or delays, and documents consent to design changes. It supports procurement controls and provides a consistent record for warranty, invoicing, and production scheduling.

Who completes or signs this form

Typical parties include the property owner or buyer, project manager or interior designer, fabricator or supplier, and the installation contractor.

Owner or buyer: Confirms the new selection and accepts any cost or schedule impacts associated with the change.
Project manager / designer: Documents aesthetic or specification reasons and verifies compatibility with project requirements.
Fabricator / supplier: Confirms availability, additional lead time, restocking fees, and final pricing adjustments.

The completed form should be returned to procurement and the fabrication team to trigger pricing updates, scheduling, and quality checks.

Step-by-step completion process

Follow these steps to complete the Miscellaneous Stone Reselection Form accurately and keep the project schedule intact.

01

Identify: Record original order number and original stone SKU or sample.
02

Select: Enter the new stone SKU, color, finish, and sample reference.
03

Confirm: Note reason for reselection and any required approvals.
04

Authorize: Collect signatures, dates, and acceptance of cost or timing changes.

Where the completed form goes and what happens next

After signatures, route the form to the supplier, fabricator, and project procurement channel so pricing and schedule adjustments can be processed.

Supplier Review: Supplier confirms availability, lead time, and restocking fees.
Fabrication Check: Fabricator verifies slab availability and feasibility for cut layouts.
Cost Adjustment: Procurement issues revised invoice or change order reflecting price differences.
Schedule Update: Project manager updates installation dates and communicates to installers.

How to configure the form for online use

Recommended settings when converting the paper form to an online template or e-form for streamlined approvals.

Field	Configuration
Template Name	Create a reusable template labeled 'Stone Reselection Form'
Conditional Fields	Show cost fields only when 'Price Impact' is checked
Notifications	Auto-notify supplier and project manager on final signature
Signer Authentication	Use email or SMS code to attribute signatures

Digital signing and file compatibility

Choose a platform that supports PDF and DOCX templates, audit trails, and role-based signing to maintain clear accountability.

File formats: PDF, DOCX accepted
Integrations: Works with CRM and cloud storage
Signer methods: Email link, SMS code

Ensure the provider supports secure storage, export of signed PDFs with audit trails, and optional two-factor signer authentication for higher-assurance approvals.

Sample eSignature vendor comparison for this form

Compare typical plan and feature indicators that matter when e-signing change orders and reselection forms; signNow is listed first per vendor convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	7-day trial	Trial available	Trial available	Trial available
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical tips for accurate and efficient completion

Use consistent procedures and digital templates to reduce errors and speed approvals across projects and suppliers.

Use a single reference ID

Link the reselection to the original purchase order or contract number so procurement, fabrication, and accounting systems reconcile changes automatically and reduce invoice disputes.

Confirm slab availability in writing

Ask the supplier to confirm slab lot and availability before final approval; include any slab variance allowances in the form to avoid disputes at templating.

Record approvals digitally

Capture signer identity, timestamp, and IP or authentication method. Maintain an audit trail for attribution under ESIGN and UETA principles.

Document cost and schedule impacts

State any restocking fees, price differentials, and revised lead times on the form so all parties accept financial and timing consequences up front.

Common mistakes to avoid

Incomplete SKU details lead to incorrect slabs being fabricated and costly rework or replacement orders.
Missing signatures or undated approvals cause administrative delays and ambiguity over who accepted cost changes.
Failing to record slab lot or finish variance increases the chance of visible mismatches at installation.
Neglecting to confirm supplier lead time can push back installation and risk contract penalty exposure.

Key risks and potential consequences

Delay Liability: Client may charge liquidated damages

Restocking Fees: Supplier may assess a restocking charge

Warranty Impact: Warranty coverage may be limited

Cost Overrun: Buyer bears price difference

Dispute Risk: Ambiguous approvals increase litigation risk

Invalid Signature: Unsigned forms may be unenforceable

Frequently asked questions

Answers to common questions about execution, e-signing, and handling disputes for the Miscellaneous Stone Reselection Form.

Need help? Contact support

Is the form legally binding?
Yes, when properly executed it establishes agreement to the change. Electronic signatures satisfy federal ESIGN and most state UETA laws provided intent, consent, attribution, and retention are present.
Can this form be e-signed?
Yes. Use an eSignature platform that records signer attribution and an audit trail. For consumer-facing transactions include any required ESIGN consumer disclosures.
Who must sign the form?
All parties who are contractually required to approve changes should sign: typically the buyer, project manager, supplier or fabricator, and where required the installing contractor.
What if the selected stone is unavailable?
Document supplier confirmation of unavailability and proposed alternatives; record any price or schedule impacts and obtain written consent via the form before proceeding.
How do I correct an error after signing?
Execute a replacement reselection form or a formal amendment signed by the same parties. Keep the original with a note referencing the corrective document to preserve auditability.
Does notarization or witnesses affect enforceability?
Most reselection forms do not require notarization. When extra authentication is needed (for high-value changes), notarization or remote online notarization can strengthen evidentiary weight.

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