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Mississippi Notice of Intent to Increase Ad Valorem Tax

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NOTICE OF INTENT TO INCREASE AD VALOREM TAX
ASSESSMENT FOR WASTE AND GARBAGE COLLECTION
AND DISPOSAL

CITY OF MISSISSIPPI

TO: PROPERTY OWNERS, RESIDENTS AND CITIZENS OF THE CITY OF MISSISSIPPI

NOTICE is hereby given that the Mayor and Board of Aldermen of the City of Mississippi intend to adopt, an ad valorem tax assessment increase for waste and garbage collection and disposal pursuant to the following resolution:

RESOLVED, by the Mayor and Board of Aldermen of the City of , Mississippi
as follows:

(1) That the ad valorem tax assessment for the collection and disposal of waste and garbage shall be 1.7 mills instead of 1.5 mills beginning with the next fiscal year of
the City; and

(2) That the purpose of the increase in the assessment is to defray and pay the actual cost to the City for providing Waste and Garbage collection and disposal services to City; and

(3) The proposed percentage increase in the ad valorem taxes for garbage and waste collection is percent and the proposed percentage increase in total revenues for waste and garbage collection is estimated to by percent.
SO RESOLVED.

NOTICE is further given that the Mayor and Board of Aldermen will hold a public hearing at the regular board meeting on the day of , 20 at a/p.m. at City Hall, , Mississippi, on the question of whether the increase should be adopted. Any and all protests and objections to the increase may be made at said hearing. Evidence may be presented by any and all interested parties on the question of whether or not the public convenience and necessity require the adoption of the Resolution and as to other matters pertaining thereto by law. At the conclusion of the public hearing, the Mayor and Board of Aldermen shall make such findings, take such action, and adopt such ordinances, orders or resolutions as they may deem proper.

YOU are invited to comment on said ad valorem tax assessment or to send your comments to , City Clerk, , Mississippi.

NOTE: THE INCREASE PROPOSED HEREIN IS NOT AN INCREASE IN THE OVERALL AD VALOREM TAX ASSESSMENT OF THE CITY, BUT ONLY AN INCREASE IN THE PORTION OF THE AD VALOREM TAX ASSESSMENT ATTRIBUTABLE TO GARBAGE AND WASTE COLLECTION AND DISPOSAL COSTS.

DATED this the day of , 20 .

CITY CLERK

PUBLISH:

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Understanding the Mississippi Notice of Intent to Increase Ad Valorem Tax

A Mississippi Notice of Intent to Increase Ad Valorem Tax is a formal written notice used by a county, municipality, or taxing district to inform the public and property owners that the governing body proposes raising the ad valorem tax levy beyond prior limits or established rollback rates. The notice typically describes the proposed percentage or millage change, the legal basis for the proposed increase, the date and time of any public hearing, and instructions for where to inspect supporting documents. It initiates required public-process steps under Mississippi local tax procedures and municipal code.

Why this notice matters for taxpayers and local governments

The Notice protects taxpayer due process by disclosing proposed levy changes, prompting public hearings, and creating an auditable record of the decision. It helps ensure the taxing authority meets statutory notice and transparency obligations while enabling taxpayers to review, comment, and challenge proposed increases.

Why this notice matters for taxpayers and local governments

Who prepares and who receives this notice

Local finance staff, county clerks, municipal clerks, and legal counsel typically prepare and publish the Notice to satisfy statutory requirements and to schedule any hearings.

  • County officials and budget officers responsible for setting millages and levies.
  • Municipal clerks and finance directors for city or town tax increases.
  • Taxpayers and property owners within the taxing district who are affected by the proposed increase.

Recipients also include local media, interested civic groups, and any persons who request notice; timely distribution preserves legal defensibility for the levy process.

Step-by-step: Completing the Notice correctly

Follow these essential steps to prepare, approve, and distribute the Notice while preserving statutory timelines and audit trails.

  • 01
    Draft Notice: Complete all required fields and attach supporting levy calculations.
  • 02
    Legal Review: Confirm statutory language and publication requirements with counsel.
  • 03
    Publish Notice: File with clerk and publish via required channels within statutory windows.
  • 04
    Hold Hearing: Conduct the public hearing and record minutes and attendance.

Where to file and how the routing works

Notices usually follow a clear filing and distribution sequence to meet public notice requirements and to create a verifiable administrative record.

  • Clerk Filing: File the signed notice with the county or municipal clerk’s office for the official record.
  • Publication: Arrange publication in the local newspaper or other statutorily approved outlet.
  • Post and Web: Post the notice at government offices and on the taxing authority’s website if required.
  • Hearing Record: Maintain minutes, audio/video, and any written comments received at the hearing.

Configuring an online workflow to complete and archive the Notice

Digital workflows reduce manual steps and preserve a tamper-evident audit trail when preparing and publishing the Notice.

Field Configuration
Signature Block Set signer roles (clerk, budget officer) and require date stamps.
Authentication Use email confirmation or stronger multi-factor identity checks for signers.
Publication Step Create a task to publish the notice in the approved newspaper and record proof.
Archive Save executed copy and audit trail as a read-only PDF with retention metadata.

Typical timelines and filing deadlines to track

Observing statutory publication windows and hearing notice periods is critical; missed deadlines can invalidate a proposed increase or delay implementation.

Drafting Period:

Allow several weeks to assemble levy calculations and draft the Notice.

Publication Window:

Publish within the timeframe required by local statute before the hearing.

Hearing Notice:

Provide the public hearing date/time at least the minimum days required by local law.

Record Retention:

Retain executed notice, minutes, and exhibits per recordkeeping rules.

Appeal Period:

Taxpayers may have a specified window after adoption to appeal assessments.

Key milestones in the notice-to-adoption timeline

These sequential milestones summarize the lifecycle from proposal to adoption and recordkeeping for the Notice.

01

Proposal Drafted

Levy change drafted and supporting budget documents prepared.

02

Notice Published

Notice published in the approved outlet and posted publicly.

03

Public Hearing Held

Hearing conducted and public comments recorded.

04

Governing Body Vote

Body votes to adopt, modify, or reject the proposed levy.

Consequences and legal risks of an incorrect or incomplete notice

Legal Challenge: Court action seeking injunction or reversal of the levy.
Invalid Adoption: Improper notice can render the increase void.
Lost Revenue Timing: Delays in adoption may postpone collection of planned revenues.
Increased Litigation Costs: Defending procedural defects can be expensive.
Public Distrust: Failure to provide clear notice undermines transparency.
Administrative Sanctions: Local statute could impose fines or corrective steps.

Common mistakes to avoid when preparing the Notice

  • Using vague language about percentage or effective year that confuses readers.
  • Failing to include precise hearing date, time, or location in the published notice.
  • Not attaching or making available supporting levy calculations and budget exhibits.
  • Publishing outside the statutory window or in an unapproved outlet.

Required information elements for a complete Notice

Entity Name: Legal taxing authority name
Proposed Change: Numeric percent or millage
Effective Year: Applicable tax or fiscal year
Hearing Details: Date, time, and place
Inspection Info: Where to review exhibits
Contact Details: Clerk name and phone

Comparing eSignature options for completing and archiving the Notice

Digital signing platforms streamline signature collection, authentication, and secure archiving. The table below compares common capability and price points with signNow listed first.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Digital signing and eSubmission considerations

Choose a platform that preserves an immutable audit trail, supports required signer authentication, and exports archival PDF/A copies.

  • Integrations: Salesforce, Microsoft 365, NetSuite, Box supported
  • Formats: PDF, DOCX, and export to PDF/A
  • Security: TLS 1.2/1.3 and AES-256 encryption

Practical tips for accurate and efficient completion

Small procedural choices reduce the risk of litigation, public confusion, and audit findings when publishing and adopting a tax increase.

Use precise numeric language
State the exact proposed percentage or mills and the tax year to avoid ambiguity in public notices and ballots.
Schedule sufficient lead time
Allow statutory publication windows, time for public comment, and time to update property tax systems before bills issue.
Keep supporting data accessible
Publish or make available levy calculations, budgets, and spreadsheets used to justify the proposed increase.
Preserve evidentiary records
Retain publication proofs, attendance records, hearing transcripts, and signed adoption resolutions in read-only archived format.

How different local governments use the Notice in practice

Two real-world examples illustrate common scenarios and how records are preserved for public review and audit.

Small County Budget Increase

A county proposed a 3.0% levy increase to cover road repairs and scheduled a single public hearing

  • Notice included a line-item summary of expenditures
  • The county posted the notice online, published it in the local paper, retained the newspaper affidavit, and archived the signed notice with its budget exhibits for seven years.

Municipal Safety Initiative

A city proposed a 0.5 mill increase to fund public safety equipment purchases

  • The city held two hearings to gather resident input
  • City clerks recorded minutes, retained audio recordings, and saved a PDF/A copy of the executed notice with an audit trail to substantiate adoption.

Frequently asked questions about the Mississippi Notice of Intent to Increase Ad Valorem Tax

Answers to commonly encountered questions about completing, publishing, and preserving the Notice for Mississippi taxing authorities.


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