Property Facts
Concise factual details: address, legal description, lot size, zoning, and year built recorded exactly as shown on public records or title documents.
A complete, accurate MLS Data Sheet minimizes listing corrections, reduces buyer confusion, and helps ensure compliance with brokerage and MLS rules. It centralizes essential facts needed for offers, inspections, and financing.
Agents, listing coordinators, and sellers commonly prepare or review the MLS Data Sheet before submission to the MLS.
Other participants include appraisers, lenders, and inspectors who rely on the MLS Data Sheet for preliminary data and comparables.
A licensed broker or agent responsible for preparing the MLS Data Sheet, confirming factual accuracy with the seller, and submitting the listing to the MLS in accordance with brokerage policy and MLS rules.
The property owner who provides disclosures and authorizes listing details. Their review and confirmation of accuracy help reduce later disputes and are often required by MLS regulations.
Concise factual details: address, legal description, lot size, zoning, and year built recorded exactly as shown on public records or title documents.
Square footage, room counts, floor plan notes, and finish level. Use consistent measurement standards and clarify whether area is approximate.
Current utility providers, typical service setup, annual property tax amount, and assessment details if available from public records.
Listing status, list date, effective date, and any pending contingencies. Dates should use MM/DD/YYYY format and match contract dates.
Material defect disclosures, known repairs, environmental issues, and appliance/fixture inclusions or exclusions.
High-level remarks, public remarks vs private remarks, showing instructions, lockbox info, and broker compensation fields.
| Field | Configuration |
|---|---|
| Required Fields | Mark address, price, and disclosures as mandatory |
| Conditional Logic | Show inspection fields only if property age exceeds threshold |
| Signer Order | Route from listing agent to seller to broker |
| Audit Trail | Enable timestamp, IP, and access logs |
Choose a platform that supports fillable PDFs, audit trails, and integration with brokerage systems.
Ensure the chosen platform can export signed records and certificates compatible with your MLS and compliance needs.
Start date entered as MM/DD/YYYY; determines when listing appears publicly
Allow reasonable time for seller review; brokerage policies typically define the window
Many MLSs require submission within 24–72 hours of agreement
MLS corrections must be made promptly to avoid penalties
Align MLS status changes with contract contingency deadlines
Agent compiles public records and seller disclosures to complete the MLS Data Sheet
Listing coordinator aggregates rent roll, square footage, and tenant details
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |