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MLS Purchase Terms Agreement

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MLS Purchase Terms Agreement

This MLS Purchase Terms Agreement ("Agreement") is entered into as of Effective Date: by and between Seller Name: with principal place of business at and Purchaser Name: with principal place of business at .

RECITALS

WHEREAS, Seller maintains and controls a multiple listing service database and related listing data and technology (collectively, "MLS Data"); and

WHEREAS, Purchaser desires to acquire a licensed right to receive and use certain MLS Data from Seller and Seller is willing to provide such MLS Data subject to the terms and conditions set forth herein; and

WHEREAS, the parties intend that this Agreement define the parties' respective rights, restrictions, delivery obligations, fees, confidentiality and indemnity obligations with respect to the MLS Data.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "MLS Data" means property listing information, images, metadata, historical records, status changes, and related data supplied by Seller to Purchaser pursuant to this Agreement, as further described in the Data Specification Addendum attached hereto.

1.2 "Authorized Users" means employees, contractors, and agents of Purchaser who have a legitimate business need to access the MLS Data and who are bound by confidentiality obligations no less protective than those set forth in this Agreement.

2. GRANT OF LICENSE

2.1 License. Subject to the terms and conditions of this Agreement, Seller grants to Purchaser a non-exclusive, non-transferable, revocable license to receive, reproduce, display and use the MLS Data solely for the Permitted Uses set forth in Section 3.

2.2 Reservation of Rights. All right, title and interest in and to the MLS Data, including all intellectual property rights, are and remain solely with Seller or its licensors. Purchaser acquires only the limited rights expressly granted herein.

3. PERMITTED USES; RESTRICTIONS

3.1 Permitted Uses. Purchaser may use the MLS Data solely to provide brokerage services, property marketing and related services to end users within the Territory described as:

3.2 Prohibited Uses. Purchaser shall not: (a) sell, sublicense, redistribute or provide the MLS Data in bulk to third parties for resale; (b) remove or modify any legend, attribution, copyright notice or metadata; (c) use the MLS Data to identify or target individual consumer data for unsolicited marketing in violation of applicable law; or (d) reverse engineer, decompile or otherwise attempt to derive source code or underlying structure of Seller systems.

4. DELIVERY AND FORMAT

4.1 Delivery Method. Seller will deliver MLS Data to Purchaser via the following delivery method:

4.2 Format and Frequency. The parties agree the MLS Data will be provided in the format and at the frequency set forth here:

5. FEES AND PAYMENT

5.1 Payment Terms. Purchaser shall pay all undisputed fees within days of invoice. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law.

5.2 Taxes. Purchaser shall be responsible for all sales, use, value-added and other taxes arising from the transactions under this Agreement, excluding taxes based on Seller's net income.

6. TERM AND TERMINATION

6.1 Term. The term of this Agreement shall commence on the Effective Date and continue for a period of months unless earlier terminated in accordance with this Agreement.

6.2 Termination for Cause. Either party may terminate this Agreement upon thirty (30) days' prior written notice of a material breach if such breach remains uncured at the expiration of the notice period.

6.3 Effect of Termination. Upon expiration or termination, Purchaser shall promptly cease use of the MLS Data and, at Seller's election, either destroy or return all MLS Data and certify destruction in writing.

7. CONFIDENTIALITY

7.1 Confidential Information. "Confidential Information" means non-public information disclosed by a party that is designated confidential or that by its nature should reasonably be treated as confidential, including the MLS Data and pricing.

7.2 Obligations. The receiving party shall (a) use Confidential Information only to perform its obligations under this Agreement, (b) restrict disclosure to Authorized Users on a need-to-know basis, and (c) protect Confidential Information using at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care.

8. INTELLECTUAL PROPERTY

8.1 Ownership. Seller retains all right, title and interest in and to the MLS Data and any derivative works thereof. Purchaser shall not claim any ownership in the MLS Data.

8.2 Feedback. Any suggestions, improvements or feedback provided by Purchaser regarding the MLS Data shall be deemed non-confidential and Seller may use such feedback without restriction.

9. WARRANTIES; DISCLAIMERS

9.1 Seller Warranty. Seller warrants that it has the right to license the MLS Data and will provide such data in accordance with the delivery terms set forth in this Agreement.

9.2 DISCLAIMER. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 9.1, THE MLS DATA IS PROVIDED "AS IS" AND SELLER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

10. INDEMNIFICATION

10.1 Purchaser Indemnity. Purchaser shall defend, indemnify and hold harmless Seller and its officers, directors and agents from and against any third-party claim arising out of Purchaser's breach of this Agreement or misuse of the MLS Data, including reasonable attorneys' fees.

10.2 Seller Indemnity. Seller shall defend, indemnify and hold harmless Purchaser from and against any third-party claim that the MLS Data furnished by Seller infringes a third party's intellectual property rights, provided Purchaser gives Seller prompt written notice and cooperates in the defense.

11. LIMITATION OF LIABILITY

11.1 Exclusion of Consequential Damages. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES.

11.2 Cap. Except for claims arising from a party's willful misconduct or breach of confidentiality, each party's aggregate liability under this Agreement shall not exceed .

12. AUDIT RIGHTS AND RECORDS

Seller may audit Purchaser's use of the MLS Data no more than once per twelve-month period upon reasonable prior notice to verify compliance. Purchaser shall maintain accurate records for a period of two (2) years and shall promptly provide access to such records in connection with any audit.

13. NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the parties at their addresses set forth below or to such other address as a party designates in writing:

14. AMENDMENTS; WAIVER

No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties. No delay or failure to exercise any right shall constitute a waiver unless in a signed writing.

15. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that State for any dispute arising under this Agreement.

16. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, together with any exhibits and addenda referenced herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior agreements and understandings. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

17. COUNTERPARTS; ELECTRONIC SIGNATURES

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which shall constitute one instrument. Signatures transmitted by electronic means shall be deemed binding for all purposes.

ADDITIONAL TERMS

Seller Printed Name:

By:

Date:

Purchaser Printed Name:

By:

Date:

Enter text✕

What the MLS Purchase Terms Agreement Is

The MLS Purchase Terms Agreement is a contract used in residential real estate transactions to record the buyer’s and seller’s agreed deal points for listing and sale management via a multiple listing service. It sets the purchase price, earnest money, contingencies, closing date, property disclosures, and allocation of closing costs. The form may be an MLS-standard template or a broker-drafted addendum attached to an offer. Accurate, complete terms reduce disputes, support escrow processing, and provide the record that title and closing agents rely on to complete a transfer.

Why a Clear MLS Purchase Terms Agreement Matters

A precise MLS Purchase Terms Agreement documents parties’ obligations, reduces closing disputes, and creates a defensible record for escrow and MLS compliance. Electronic execution is legally recognized under the ESIGN Act (15 U.S.C. §7001) and state UETA laws when consent, intent, attribution, and record retention are satisfied.

Why a Clear MLS Purchase Terms Agreement Matters

Who Commonly Completes This Agreement

Typical users include listing agents, buyer agents, brokers, escrow officers, and attorneys who handle MLS-related purchase terms.

  • Listing agents completing MLS disclosures, setting list price, and approving seller-authorized sale terms.
  • Buyer agents preparing offers and negotiating contingencies tied to MLS listings.
  • Brokers and compliance staff ensuring MLS rules, data accuracy, and timely filings.

Standardized templates reduce administrative burden for these roles and make transaction review and MLS submission more consistent across files.

Representative Signing Parties

Listing Broker

Responsible for submitting MLS listing data and coordinating seller-authorized terms. Typically completes the MLS Purchase Terms Agreement with seller input, certifies listing accuracy, and may be required by brokerage policy to countersign or attest to facts in the MLS record.

Buyer Agent

Prepares the buyer’s offer and negotiates clauses like financing, inspection, and closing date. Signs purchase terms for submission to seller and escrow; responsible for verifying contract deadlines and coordinating delivery to escrow and MLS participants.

Security and Compliance Essentials for the Agreement

Encryption: TLS 1.2/1.3 in transit
At-Rest Encryption: AES-256 encryption at rest
Audit Trail: Signed audit trail with timestamps and IP
Access Controls: Role-based permissions and SSO
Legal Compliance: ESIGN, UETA, HIPAA (BAA available)
Retention: Tamper-evident storage, exportable records

Risks and Penalties for Incorrect or Incomplete Agreements

MLS Sanctions: Fines or listing suspension
Contract Voidance: Offer may be unenforceable
Closing Delays: Extended closing dates, extra costs
Tax Withholding: Backup withholding 24%
Escrow Liability: Disputed deposits, escrow claims
Legal Fees: Litigation costs and damages

Real-world Examples of Standardized Purchase Terms

Brokerages and independent agents have used standardized online forms to reduce manual errors, accelerate returns, and support remote closings across diverse listings.

Tim Martin

Martin Properties standardized online purchase-term workflows to support remote buyers and mobile agents, reducing in-person document handling across listings.

  • Speeded return and closing coordination.
  • I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

Brian Fitzgibbons

A small brokerage adopted a standardized MLS Purchase Terms Agreement to reduce agent training time and ensure consistent disclosures across listings.

  • Improved customer experience and fewer return edits.
  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers. As a result, agents closed items faster and required fewer in-person meetings.

Step-by-Step: Complete the MLS Purchase Terms Agreement

Follow these steps to complete and submit the MLS Purchase Terms Agreement accurately online or on paper.

  • 01
    Prepare: Gather buyer/seller IDs, legal names, and deposit details.
  • 02
    Complete Terms: Enter price, contingencies, and closing date precisely.
  • 03
    Review: Confirm disclosures, addenda, and broker approvals.
  • 04
    Submit: Send to counterparty and escrow via MLS or e-sign.

How Signed Agreements Are Routed and Recorded

Routing options for finalized MLS Purchase Terms Agreement vary by brokerage, escrow, and MLS system; choose the path that ensures delivery and recordkeeping.

  • To Seller: Email or MLS portal to seller agent.
  • To Escrow: Upload executed agreement to escrow instructions.
  • MLS Entry: Enter agreed terms into MLS fields per policy.
  • Recordkeeping: Store signed copy in transaction file and digital archive.

Digital Submission: Platform and File Requirements

Digital submission requires PDF or DOCX formats, secure transmission, and an auditable signing process that meets ESIGN/UETA requirements.

  • Formats: PDF and Word accepted
  • Integrations: CRM and escrow system integrations
  • Authentication: Email, SMS, or stronger methods

Configure an Online Workflow for the Agreement

Set up an online workflow for the MLS Purchase Terms Agreement to enforce required fields and automate distribution to escrow and agents.

Field Configuration
Required Fields Price, closing date, deposit amount, signatures
Conditional Logic Inspection contingency shows inspection fields
Signer Order Buyer signs before seller or vice versa
Notifications Auto-email agents and escrow on completion

Common Deadlines and Timeline Items

Common MLS Purchase Terms Agreement deadlines set expectations for deposits, inspections, contingency removals, and the scheduled closing date.

Earnest Money:

Deposit due per contract, commonly within 3 business days

Inspection Period:

Typically 7–10 days from effective date for inspections

Financing Contingency:

Deadline tied to lender approval or credit conditions

Title Objections:

Seller cure or buyer termination window

Closing Date:

Date specified in terms; extensions require amendment

Key Transaction Milestones from Offer to Closing

Key milestones from offer to closing outline when obligations, contingencies, and deliverables occur during the transaction.

01

Offer Submitted

Buyer provides signed terms and deposit

02

Inspection Period

Inspections occur and results are negotiated

03

Contingency Clearance

Buyer approves financing and removes contingencies

04

Closing & Recording

Final funds exchanged; deed recorded with county

Core Elements to Include in the Agreement

A professional MLS Purchase Terms Agreement is organized, clear, and legally sound; it balances standard MLS fields with transaction-specific addenda and broker compliance statements.

Price & Terms

States the offered purchase price, allocation of closing costs, seller concessions, earnest money amount, and any adjustments. Clear formatting reduces ambiguity during escrow and supports accurate MLS fields and appraisal reviews.

Contingencies

Lists inspection, financing, appraisal, and title contingencies with explicit cure periods and removal deadlines. Well-drafted contingencies limit dispute points and define remedies if conditions are unmet.

Closing Details

Specifies proposed closing date, possession timing, prorations for taxes and utilities, and who pays closing fees. Clear dates and instructions prevent last-minute delays at escrow.

Disclosures

Includes material facts, seller property condition disclosures, lead-based paint notices, and any local required statements. Attach exhibits for known defects and repair agreements.

Signatures

Designates signatory parties, executed dates, and agent acknowledgements. For electronic execution, state intent, consent, and retention method consistent with ESIGN and UETA expectations.

Broker Clauses

Broker compensation, MLS submission authorizations, and broker compliance clauses define responsibilities and indemnities between brokerages and agents handling the listing and transaction.

eSignature Vendor Snapshot for MLS Agreement Workflows

At-a-glance pricing and feature comparison for common eSignature vendors useful when choosing how to manage MLS Purchase Terms Agreement approvals and signatures.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Best Practices for Accurate and Efficient Completion

Follow these practical steps to reduce errors and accelerate closings when completing MLS Purchase Terms Agreements. Use consistent templates and digital tools.

Confirm full legal names exactly
Ensure buyer and seller names match government IDs and title documents. Discrepancies can delay title search, require corrective deeds, or trigger backup withholding when tax forms mismatch. Update entity names precisely for LLCs or trusts.
Set explicit contingency timelines in days
Specify inspection, financing, and appraisal deadlines in calendar days and tie them to the Effective Date. Include cure periods and default remedies. Ambiguous timing is a common source of disputes and can lead to cancelled closings or litigation.
Use consistent MLS field mapping
Map contract data directly to MLS input fields to avoid duplication and transcription errors. Standardized fields enable automated feeds to brokerage management systems and reduce time spent reconciling listings with transaction records.
Maintain secure storage and backups
Store signed agreements in the transaction file, cloud archive, and escrow folder. Retain tamper-evident copies and exportable audit trails for compliance. Confirm retention aligns with state and industry retention obligations to defend against disputes.

Notarization and Witness Steps for Execution

Authentication steps for notarization and witness handling when the MLS Purchase Terms Agreement requires formal acknowledgment.

01

Prepare Document

Finalize the document version before signing

02

Identify Signers

Collect government ID for notary and records

03

Witnesses Present

Have required witnesses present during signing

04

Notary Acknowledgment

Complete acknowledgment per state form requirements

05

RON Session

Use approved platform and identity proofing

06

Audio-Video Record

Record session where state rules require it

07

Notary Journal

Notary logs session details and fees

08

File or Record

Record deed with county if applicable

How to Download and Save Finalized Agreements

Save signed MLS Purchase Terms Agreement copies in standard formats for recordkeeping, approval workflows, title company delivery, and long-term archiving.

PDF/A

Export as PDF/A to preserve an archival, tamper-evident copy compatible with most county recording and long-term storage requirements. Include embedded audit trail where supported to show signing events.

DOCX

Keep an editable DOCX master for internal review and version control. Lock final executed copies and use DOCX only for redlined drafts, not as the recorded instrument.

CSV Export

Export key fields to CSV for MLS data feeds and brokerage transaction management systems. Consistent mapping reduces manual entry errors and supports automated reconciliation.

Audit Trail

Download full signing certificate and audit log showing timestamps, IP addresses, and authentication method to support enforceability and regulatory compliance.

Frequently Asked Questions About MLS Purchase Terms Agreements

Answers to common questions about completing, signing, and storing MLS Purchase Terms Agreements, including electronic execution and compliance considerations.


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