Can this agreement be e-signed?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in adopting jurisdictions, provided intent, consent, attribution, and record retention requirements are met.

Is notarization required for validity?

Not typically. Most moving contracts do not require notarization; however, notarization may be useful for evidentiary weight or where a state or counterparty expressly requests it.

What if a name is entered incorrectly?

Mismatched or incorrect legal names can create enforceability and insurance problems; correct errors before signing or execute a written amendment with both parties' signatures.

How soon must damage be reported?

The agreement should state a claims notice period. Many carriers require immediate notice at delivery and a short written notice window thereafter to preserve rights.

Do I need special insurance clauses?

Yes for high-value or sensitive goods. Include declared value processes, required certificates of insurance, and any additional insured endorsements in the contract.

How long should I retain signed agreements?

Keep executed agreements for the active term plus at least three years; longer retention may be required for tax, regulatory, or HIPAA-related records.

Electronic Signature
Templates
Miscellaneous
Moving and Hauling Agreement

Moving and Hauling Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

MOVING AND HAULING AGREEMENT

This Moving and Hauling Agreement ("Agreement") is entered into between Client Name: , Client Address: and Mover Name: , Mover Address: .

RECITALS

WHEREAS, Client desires the moving, hauling and related services described in this Agreement for certain household, office or commercial goods; and

WHEREAS, Mover is engaged in the business of providing moving and hauling services and represents that it is qualified, licensed and insured to perform the services described below; and

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:

SCOPE OF WORK

Description of services Pickup address Delivery address Inventory / Items to be moved (brief)

PAYMENT TERMS

Total Contract Amount: $ . Deposit required at booking: $ .

Payment schedule and terms

Late payment: If any undisputed amount is not paid when due, Client shall pay interest at or a flat late fee of $ , whichever is greater.

Accepted payment methods: Cash Check Credit/Debit Card ACH/Bank Transfer

TERM; TERMINATION

Services Commence on: and are estimated to be completed by: .

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Termination for material breach may be immediate if the breaching party fails to cure within a commercially reasonable period after written notice.

INSURANCE, LIABILITY AND VALUATION

Mover represents that it maintains cargo and liability coverage consistent with applicable law. Mover's liability for loss or damage is limited to actual repair or replacement cost, subject to carrier limitations and any declared valuation selected by Client below. Mover is not responsible for damage to items that are not disclosed or that are inherently fragile unless Client paid for special handling and packing.

Client may declare a value for certain items. If Client elects declared valuation, indicate election and amount: Elect declared valuation Amount declared: $ .

CONFIDENTIALITY

Each party shall keep confidential all non-public information obtained from the other party in connection with this Agreement and shall not use such information except to perform its obligations hereunder. Confidential information does not include information that is or becomes publicly available through no breach by the receiving party, or that is independently developed without reference to the disclosing party's confidential information. Remedies for breach of this provision include injunctive relief and recovery of damages.

INDEMNIFICATION

Client shall indemnify, defend and hold harmless Mover from and against any third-party claims, liabilities, damages, losses and expenses arising out of Client's breach of this Agreement, negligence, willful misconduct, or failure to disclose hazardous items. Mover shall indemnify Client for claims arising from Mover's gross negligence or willful misconduct in performing the Services.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. Venue for any action arising hereunder shall be in a court of competent jurisdiction in that State.

ENTIRE AGREEMENT; AMENDMENT

This Agreement, including any attachments or written estimates incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings. Any amendment or modification must be in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

Force majeure: Neither party is liable for delays or failures to perform caused by events beyond its reasonable control, provided written notice is given to the other party. Severability: If any provision is found invalid, the remainder shall remain in full force. Notices: Notices must be in writing and delivered to the addresses set forth above or to such other address as a party designates in writing.

SIGNATURES

Client Name:

By:

Date:

Mover Name:

By:

Date:

What a Moving and Hauling Agreement Covers

A Moving and Hauling Agreement is a written contract that defines the services, responsibilities, and limits of liability between a carrier (mover/hauler) and a shipper (customer). It typically specifies scope of work, pickup and delivery windows, pricing and payment terms, inventory or bill of lading, insurance and damage claims, storage conditions, equipment used, and termination rights. When executed properly the agreement documents carrier obligations and customer instructions and can be enforced in contract disputes. Electronic execution is generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where applicable.

Why a Clear Agreement Matters for Moving and Hauling

A well-drafted agreement reduces operational disputes by assigning clear responsibilities, establishing rates and insurance coverage, and setting claims procedures. It creates predictable liability limits, clarifies delivery expectations, and records acceptance of special handling needs. The document can be signed electronically using platforms such as signNow in a manner consistent with ESIGN and UETA for enforceability.

Who Typically Prepares and Signs This Agreement

The agreement is used by commercial and consumer parties whenever goods or household items are transported, stored, or moved.

Professional moving companies and independent haulers that transport household or commercial goods
Property managers and landlords arranging tenant relocations or on-site moves
Businesses and logistics managers contracting third-party haulers for deliveries and temporary storage

Use the correct party names and authorized signers to avoid disputes and support insurance or regulatory claims.

Typical Signatory Roles

Mover / Carrier

The carrier is the contracting business that performs pickup, transport, and delivery. Their authorized representative must sign, provide insurance details, and disclose any carriers’ limits of liability or tariff references in writing.

Customer / Shipper

The customer is the individual or business who owns the goods. The signer should be an authorized representative who confirms inventory, special handling instructions, payment terms, and acceptance of carrier terms.

Core Elements to Include in a Professional Agreement

Include clear, enforceable provisions that cover operational details, financial terms, and risk allocation so both parties understand obligations and remedies.

Scope of Work

Describe services (loading, hauling, unloading, storage), special handling, and any exclusions so responsibilities are unambiguous and measurable.

Rates & Payment

List base price, hourly or flat rates, deposits, accepted payment methods, late fees, and who pays tolls or permits to avoid billing disputes.

Inventory & Condition

Attach an itemized inventory or bill of lading and include pre-move condition notes and signatures for accountability at pickup and delivery.

Insurance & Liability

Specify coverage limits, required certificates, declared value procedures, and any carrier liability caps or disclaimers of certain damage types.

Storage & Delays

State storage conditions, daily storage rates, access rules, and remedies for delayed delivery or storage overages.

Dispute Resolution

Include governing law, venue, and whether claims go to arbitration or courts, plus notice and cure periods for breaches.

Security and Legal Controls to Document

Encryption: AES-256 at rest

Transport Security: TLS 1.2/1.3 in transit

Audit Trail: Timestamped signing records

Regulatory Coverage: ESIGN and UETA compliant

Privacy Standards: HIPAA support with BAA

Certifications: SOC 2 Type II, ISO 27001

Step-by-Step: Completing a Moving and Hauling Agreement

Follow these steps to prepare, execute, and retain a complete agreement that supports operations and claims handling.

01

Identify Parties: Enter full legal names and contact details exactly as on ID.
02

Define Service: Specify pickup/delivery windows, locations, and special handling.
03

Set Fees: Record rates, deposits, payment timing, and refund rules.
04

Sign and Store: Collect signatures and save executed copies for retention.

Typical Document Flow for Execution and Records

A consistent digital workflow reduces errors and shortens turnaround times from quote to completed move.

Prepare Document: Draft agreement and attach inventory or exhibits.
Place Fields: Add signature, date, and initials where required.
Send to Signer: Deliver by email or secure signing link.
Archive Copy: Store executed PDF with audit trail.

Recommended Digital Workflow Settings

Configure signing and authentication options to balance security with signer convenience.

Field	Configuration
Signing Authentication	Email link or SMS code
Signing Order	Carrier then customer
Reminders	Automated after 48 hours
Storage Location	Encrypted cloud archive

Technology and Integration Considerations

Choose a platform that supports secure signatures, audit trails, and your required integrations.

Integrations: Salesforce, NetSuite, Microsoft 365
File Formats: PDF, DOCX supported
Authentication: Email, SMS, or advanced options

Integrate with your CRM or TMS to auto-populate fields, track job statuses, and maintain a single source of signed documents for audits and claims.

Key Timing and Deadlines to Include

Document explicit dates and windows so service teams and customers have a shared schedule and clear milestones for acceptance and claims.

Estimate Acceptance Deadline:

Specify last date for customer approval before rates may change.

Deposit Due Date:

Record when deposit must be paid to secure booking.

Pickup Window:

Define earliest and latest allowable pickup dates.

Delivery Window:

State expected delivery range and penalties for missed windows.

Claims Notice Period:

Specify how long after delivery a damage claim must be reported.

Milestones from Quote to Final Delivery

Arrange milestones sequentially so teams can track progress and trigger downstream actions like invoicing or storage.

01

Quote Issued

Document and date the initial estimate provided to the customer.

02

Booking Confirmed

Receive deposit and lock pickup and delivery windows.

03

Pickup Completed

Carrier completes loading and obtains customer signature on inventory.

04

Delivery Completed

Carrier unloads and obtains delivery acceptance signature.

Common Preparation Mistakes to Avoid

Failing to list all items or note pre-existing damage increases disputes and can reduce claim recoveries.
Using vague payment terms such as 'reasonable charges' leads to late-payment disputes and collection issues.
Omitting insurance limits or declared value procedures can leave customers without recovery options for high-value items.
Not specifying pickup/delivery windows or access restrictions results in missed appointments and unexpected fees.

Key Risks and Contractual Penalties

Loss or Damage: Carrier liability for goods

Late Delivery: Customer remedies or fee reductions

Undeclared Value: Limited recovery if not declared

Insurance Gaps: Carrier or shipper uninsured exposure

Regulatory Fines: Improper cargo handling penalties

Payment Default: Late fees and collection costs

Comparison: eSignature Pricing and Key Features

Compare starting prices and selected capabilities across common eSignature vendors. signNow appears first in the table to align with platform data provided.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies	Varies	Varies

Real-World Examples of Use

Two concise examples show how organizations apply moving and hauling agreements in practice.

Martin Properties

For tenant relocations across properties Martin Properties standardized agreements to avoid repeated on-site signatures.

They replaced paper forms with digital execution.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently," Tim Martin, Founder.

Optica Ventures LLC

A small logistics operator used standardized hauling contracts for subcontracting loads to local carriers.

This reduced onboarding time for subcontractors.
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers," Brian Fitzgibbons, COO.

Practical Tips for Accurate, Efficient Agreements

Adopt consistent templates, require essential fields, and combine electronic execution with clear retention policies to reduce disputes and processing time.

Use a Standard Template

Create a master template that includes required insurance, inventory, and payment clauses so each new job only needs variable data filled in.

Require Signed Inventory

Collect signatures on an itemized inventory at pickup and delivery; this is primary evidence for damage or loss claims.

Specify Governing Law

Name the governing state and venue to reduce ambiguity in dispute resolution and align with local regulatory expectations.

Keep Executed Copies

Store signed PDFs with audit trails in encrypted archives and retain them according to retention schedules for claims and audits.

Frequently Asked Questions and Troubleshooting

Answers to common practical and legal questions about preparing, signing, and enforcing Moving and Hauling Agreements.

Need help? Contact support

Can this agreement be e-signed?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in adopting jurisdictions, provided intent, consent, attribution, and record retention requirements are met.
Is notarization required for validity?
Not typically. Most moving contracts do not require notarization; however, notarization may be useful for evidentiary weight or where a state or counterparty expressly requests it.
What if a name is entered incorrectly?
Mismatched or incorrect legal names can create enforceability and insurance problems; correct errors before signing or execute a written amendment with both parties' signatures.
How soon must damage be reported?
The agreement should state a claims notice period. Many carriers require immediate notice at delivery and a short written notice window thereafter to preserve rights.
Do I need special insurance clauses?
Yes for high-value or sensitive goods. Include declared value processes, required certificates of insurance, and any additional insured endorsements in the contract.
How long should I retain signed agreements?
Keep executed agreements for the active term plus at least three years; longer retention may be required for tax, regulatory, or HIPAA-related records.

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