Service scope
Describe pickup/dropoff locations, load/unload responsibilities, and any exclusions to avoid operational ambiguity and billing disputes.
A complete Move Options document reduces misunderstandings, speeds billing, and supports claims handling by documenting exactly which services and protections were selected.
Movings Services Move Options is used by both service providers and customers during quoting, booking, and delivery.
The completed form serves as a mutual record for operational coordination, invoicing, and dispute resolution.
The operations manager or dispatcher approves available services, confirms crew assignments and timing, and signs to authorize carrier obligations. Their signature confirms the carrier’s scope of work and any accessorial pricing agreed at time of booking; retain for operational audit and claims support.
The customer or shipper selects move options, acknowledges valuation/insurance terms, and signs to confirm consent. Their signature documents acceptance of charges, chosen protection level, and delivery instructions; mismatches between signed options and actual services complicate claims or dispute resolution.
Describe pickup/dropoff locations, load/unload responsibilities, and any exclusions to avoid operational ambiguity and billing disputes.
List itemized charges, hourly rates, flat fees, and deposit amounts so invoice lines reconcile directly to signed options.
Record chosen valuation level, deductible, and explanation of coverage limits to support potential claims and regulatory compliance.
Document stairs, long carry, appliance disconnects, packing, storage-in-transit, and shuttle services with associated fees.
Capture requested and confirmed pickup/delivery dates and time windows; precise timestamps reduce contention over missed appointments.
Provide signer name, role, signature line, and a timestamp or e-signature audit trail to evidence acceptance and intent to sign.
Final signed form as PDF/A for long-term storage and immutable record-keeping.
Editable version for internal record updates before final sign-off.
Attach time-stamped images documenting item condition and counts to support claims.
Include building elevator permits, parking permits, and third-party access approvals.
| Field | Configuration |
|---|---|
| Upload document | Accept PDF or DOCX and set version control. |
| Assign roles | Define shipper, carrier rep, operations approver roles. |
| Authentication | Choose email, SMS code, or stronger verification. |
| Notify signers | Set automated reminders and completion receipts. |
Use an e-signature platform that supports common file types, audit trails, and integrations with your operations systems.
Due on booking to reserve crew and vehicle
Submit inventory at least 48–72 hours before move
Carrier confirms time window 24–48 hours prior
Check provider policy for fees and required notice
Report damage or loss per carrier timeframe
Customer receives detailed cost and options.
Customer confirms services and protection choices.
Carrier finalizes crew and route details.
Customer and carrier sign off on delivery condition.
A property management firm standardized move options for tenants to select services online before move-out.
A small relocation coordinator uses digital forms to collect valuation choices during booking.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium+) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |