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MSA Delivery Agreement

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MSA Delivery Agreement

This Master Services Agreement — Delivery Agreement ("Agreement") is entered into as of Effective Date: by and between Client Name: , and Service Provider Name: . Each of the foregoing may be referred to herein individually as a "Party" and collectively as the "Parties."

RECITALS

WHEREAS, the Parties entered into a Master Services Agreement setting forth general terms under which the Service Provider will perform services for the Client; and

WHEREAS, the Parties desire to document specific delivery obligations, acceptance criteria, schedules, and payment terms for the Deliverables described below; and

WHEREAS, the Parties intend for this Agreement to supplement and, where inconsistent, govern with respect to delivery-related matters under the Master Services Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Parties agree as follows:

1. DEFINITIONS

1.1 "Deliverables" means the goods, software, documentation, reports and other items to be delivered by Service Provider to Client as described in Section 2 and in any SOW incorporated by reference. 1.2 "Acceptance" means Client's written acknowledgement that Deliverables satisfy the Acceptance Tests set forth in Section 3. 1.3 "Acceptance Tests" means the objective tests and criteria described in Section 3.1 by which Client will evaluate the Deliverables.

2. SCOPE OF DELIVERABLES

2.1 Deliverables. Service Provider shall deliver the following Deliverables to Client in accordance with the terms of this Agreement:

2.2 Project Contacts. The Parties will designate single points of contact for day-to-day coordination and notices as set forth below.

3. DELIVERY SCHEDULE AND ACCEPTANCE

3.1 Delivery Schedule. Service Provider shall deliver each Deliverable in accordance with the schedule below. Time is of the essence as to all delivery dates. Failure to meet a delivery date shall entitle Client to the remedies in Section 3.4.

3.2 Acceptance Tests. Each Deliverable shall be subject to Acceptance Tests defined as: functionality consistent with the specification, no material defects, and successful completion of the test cases set forth in the applicable SOW. Client shall notify Service Provider of Acceptance or Rejection within Ten (10) business days of receipt.

3.3 Remedy on Rejection. If Deliverables fail Acceptance Tests, Service Provider shall, at its expense, promptly correct or replace the Deliverables and resubmit for Acceptance. Re-delivery shall not extend payment obligations unless mutually agreed in writing.

3.4 Delay. If Service Provider anticipates a delay, it shall provide written notice to Client describing the cause, expected duration and proposed mitigation. If Service Provider fails to cure a material delay within thirty (30) days after notice, Client may, in addition to other rights, terminate the applicable SOW for cause and recover any direct damages reasonably resulting from the delay.

4. CHANGE ORDERS

Any changes to scope, schedule or price shall be made only by a written Change Order signed by authorized representatives of both Parties. Each Change Order shall describe the change, impact on schedule and fees, and new Acceptance criteria if applicable.

5. FEES AND PAYMENT

5.1 Fees. Client shall pay Service Provider the fees set forth below, subject to Section 5.2. Unless otherwise specified, fees are due within thirty (30) days of Client's invoice and acceptance of the applicable Deliverable.

5.2 Invoicing. Invoices shall itemize Deliverables, milestone achieved, and any expenses. Client may reasonably withhold payment for nonconforming Deliverables until cure or replacement.

6. TAXES

Each Party shall be responsible for its own taxes arising from this Agreement. Client shall withhold and remit applicable taxes where required by law and shall provide Service Provider any necessary documentation to support tax treatment.

7. INTELLECTUAL PROPERTY

7.1 Background IP. Each Party retains all rights in its Background IP. Nothing in this Agreement transfers ownership of Background IP.

7.2 Deliverable IP. Unless otherwise agreed in a written SOW, Service Provider grants Client a perpetual, worldwide, non-exclusive, royalty-free license to use Deliverables solely for Client's internal business purposes. If the Parties agree that ownership of a specific Deliverable will transfer to Client, such transfer must be expressly stated in a signed Change Order and conditioned on full payment.

8. CONFIDENTIALITY

Each Party shall maintain the other's Confidential Information in confidence and shall not disclose it except to employees and subcontractors with a need to know. Confidential Information does not include information that is publicly known other than by breach of this Agreement, independently developed, or rightfully obtained from a third party.

9. WARRANTIES

Service Provider warrants that (a) it has the full power and authority to enter into this Agreement, (b) Deliverables will materially conform to the specifications and be free from material defects for a period of ninety (90) days after Acceptance, and (c) services will be performed in a professional and workmanlike manner in accordance with industry standards.

10. INDEMNIFICATION

10.1 Provider Indemnity. Service Provider shall defend, indemnify and hold harmless Client and its officers, directors and employees from third-party claims alleging that the Deliverables infringe any third-party intellectual property rights, provided Client gives prompt written notice and cooperates in the defense.

10.2 Client Indemnity. Client shall indemnify Service Provider from liabilities arising from Client-provided materials, Client's misuse of the Deliverables, or Client's failure to fulfill its obligations under this Agreement.

11. LIMITATION OF LIABILITY

Except for liability arising from willful misconduct, a Party's indemnification obligations, or infringement claims, neither Party shall be liable for indirect, incidental, consequential or punitive damages. Each Party's aggregate liability for direct damages arising from or relating to this Agreement shall not exceed the total fees paid for the specific Deliverable giving rise to the claim in the twelve (12) months preceding the claim.

12. INSURANCE

Service Provider shall maintain commercially reasonable insurance appropriate to its services, including general liability and professional liability coverage, and shall provide certificates upon Client request.

13. TERM AND TERMINATION

13.1 Term. This Agreement shall commence on the Effective Date and continue until all Deliverables are accepted and paid or until earlier termination as provided herein.

13.2 Termination for Cause. Either Party may terminate this Agreement for material breach if the breaching Party fails to cure the breach within thirty (30) days after written notice.

13.3 Effects of Termination. Upon termination, Service Provider shall deliver all completed work and Client shall pay for all Deliverables accepted and work performed to the date of termination. Sections concerning Confidentiality, Intellectual Property, Indemnification, Limitation of Liability, Governing Law and Severability shall survive termination.

14. NOTICES

All notices required or permitted hereunder shall be in writing and delivered to the contacts set forth below by certified mail, nationally recognized overnight courier, or email with confirmation. Notices shall be effective upon receipt.

15. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may not be amended except by a written instrument signed by authorized representatives of both Parties. No failure or delay in exercising any right is a waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

16. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws selected by the Parties below without regard to conflict of laws principles.

17. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, together with any incorporated SOWs and Change Orders, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior understandings. If any provision is found invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect and the Parties shall negotiate a valid substitute provision that most closely effects the Parties' intent.

18. MISCELLANEOUS PROVISIONS

18.1 Subcontracting. Service Provider may subcontract work only with Client's prior written consent, which shall not be unreasonably withheld. Service Provider remains responsible for performance of subcontractors.

18.2 Assignment. Neither Party may assign its rights or obligations without the prior written consent of the other Party, except to a successor by merger or sale of substantially all assets.

Client:

By:

Date:

Service Provider:

By:

Date:

Enter text✕

What an MSA Delivery Agreement Covers

An MSA Delivery Agreement is a contract that sets the operational terms for delivering goods or services under a Master Services Agreement. It specifies deliverables, delivery schedules, acceptance criteria, transfer of title or risk, invoicing triggers, and documentation that must accompany each shipment or release. The document links program-level obligations in the MSA with individual delivery events or statements of work to reduce misunderstanding and provide clear remedies for nonconforming or late deliveries across recurring projects or serial releases.

Why organizations include a delivery agreement alongside the MSA

An MSA Delivery Agreement reduces operational ambiguity by recording acceptance tests, delivery milestones, and payment triggers; it helps prevent disputes, aligns expectations across teams, and provides an auditable record for invoicing and compliance.

Why organizations include a delivery agreement alongside the MSA

Who typically prepares and signs an MSA Delivery Agreement

Vendors, clients, and procurement teams typically prepare MSA Delivery Agreements to define recurring delivery workflows, acceptance criteria, and payment terms.

  • Procurement teams coordinate schedules, acceptance testing, and invoicing across deliveries to match contract milestones and payment terms.
  • Vendors and suppliers specify packaging, transfer of title, and delivery documentation to limit disputes and enable prompt billing.
  • Project managers track delivery milestones, sign acceptance certificates, and request corrective actions for defective or late deliveries.

Each signing representative should confirm they have authority to bind their organization and record the effective date of the delivery agreement.

Common internal roles involved in delivery agreements

Client Legal

In-house counsel or outside counsel review delivery terms to confirm liability caps, indemnities, IP provisions, and that the delivery attachment aligns with the master contract; they coordinate redlines with procurement and finance before execution.

Vendor Operations

Operations and delivery leads prepare schedules, acceptance criteria, packaging instructions, and logistics details to ensure the SOW aligns with operational capability and to avoid conflicts between practical performance and contractual obligations.

Security and compliance features to check for digital execution

Encryption in Transit: TLS 1.2 and TLS 1.3 encryption for network transport
Encryption at Rest: AES-256 encryption applied to stored documents and backups
Certified Controls: SOC 2 Type II and ISO 27001 certification available
Healthcare Support: HIPAA compliance with BAA available upon request
Legal Frameworks: ESIGN and UETA compliance for electronic signatures
Accessibility: WCAG 2.0 Level AA accessibility support

Core clauses every MSA Delivery Agreement should include

A practical MSA Delivery Agreement contains discrete sections that allocate responsibilities, specify measurable acceptance conditions, and set clear remedies so delivery events are enforceable and auditable.

Parties

Identify the legal entities by full legal name, address, and authorized representative; include parent/subsidiary clarifications to ensure the correct entity will be contractually bound and billed.

Scope

Define the exact goods or services covered by this delivery event, reference the controlling SOW or exhibit, and list any excluded items to avoid overlap with other deliveries or contracts.

Deliverables

List deliverables with sufficient technical detail, quantities, packaging, and any documentation that must accompany the shipment or electronic transfer for acceptance and customs clearance if applicable.

Acceptance

Describe objective acceptance criteria, test methods, inspection periods, and the process for issuing acceptance certificates or rejection notices to limit subjective disputes.

Payment Terms

Specify invoice timing tied to accepted deliveries, payment currency, late payment interest, and any escrow or milestone-based payment schedule to align cash flow expectations.

Termination & Remedies

Define remedies for nonconforming deliveries, rights to cure, return and replacement procedures, and liability limits consistent with the parent MSA and applicable law.

How to prepare and finalize an MSA Delivery Agreement

Use this stepwise checklist to draft, review, and execute a delivery agreement that ties cleanly to the master contract and operational processes.

  • 01
    Identify Parties: Enter full legal names and complete contact information.
  • 02
    Define Deliverables: List items, quantities, technical specs, and acceptance criteria.
  • 03
    Set Schedule: Record delivery dates, milestones, and remedies for delays.
  • 04
    Execute Signatures: Ensure authorized signers sign, date, and archive executed copies.

Recommended digital workflow settings for MSA delivery processing

Configure a repeatable template and authentication rules to ensure each delivery attachment is consistent and auditable across projects.

Field Configuration
Signer Authentication Email plus SMS code or MFA for higher assurance
Template Use Create reusable MSA delivery templates with variables
Conditional Fields Show or hide sections based on project or region
Audit Trail Enable timestamp, IP, and action logging for each signer

Typical submission and distribution flow for executed delivery agreements

A standard digital process streamlines upload, signature, verification, and distribution while preserving evidence needed for audits and payment.

  • Upload Document: Prepare master and delivery attachments for upload.
  • Assign Signers: Add signers, roles, and required authentication methods.
  • Collect Signatures: Obtain signatures and capture a verifiable audit trail.
  • Distribute Records: Send executed PDFs to stakeholders and archival storage.

Platform capabilities to verify before e-execution

Verify retention, export formats, and access controls align with compliance requirements and that the platform can produce an unalterable certificate of completion.

  • Authentication: Support for email, SMS codes, or stronger MFA
  • Audit Trail: Capture timestamps, IPs, and signer actions
  • Integrations: Connectors for CRM, ERP, and document storage systems

Key timeline items and operational deadlines to include

Define clear timing expectations in the delivery agreement so acceptance, billing, and dispute processes are predictable and enforceable.

Effective Date:

Use MM/DD/YYYY; this is the date obligations begin.

Delivery Deadline:

Specify the due date or schedule for each deliverable.

Acceptance Period:

Set a testing window for inspection and written acceptance.

Invoice Submission:

State when invoices may be issued after accepted delivery.

Dispute Notice:

Specify number of days to provide written notice of defects.

Sequential milestones for a delivery event

Track the lifecycle of a delivery from preparation through archival to maintain continuity across serial deliveries under a single MSA.

01

Drafting

Prepare SOW attachments, delivery lists, and schedules.

02

Signing

Authorized representatives sign and date executed copies.

03

Delivery Execution

Vendor ships or electronically transfers deliverables and docs.

04

Archival

Store executed agreement and delivery records per retention rules.

Common mistakes to avoid when preparing delivery agreements

  • Using vague acceptance criteria that create subjective standards; this often delays acceptance, triggers disputes, and stalls payment.
  • Mismatched party names or inconsistent legal entity designations that complicate signature authority and create billing disputes.
  • Failing to attach referenced exhibits, SOWs, or change orders which results in inconsistent expectations and unenforceable commitments.
  • Relying on informal email confirmations rather than signed appendices increases enforceability risk and creates audit gaps.

Practical risks and potential penalties associated with errors

Late Payment: Interest charges and collection costs may apply
Defective Delivery: Rework costs, rejection, or withheld payment
Incorrect Tax Info: Backup withholding 24% on missing or wrong TIN
Regulatory Filings: Errors can trigger statutory penalties or audits
Authority Risk: Signatures by unauthorized persons may be unenforceable
Data Breach: Regulatory fines and reputational harm

Real-world examples of delivery agreements in action

These brief case snapshots show how delivery terms are used in practice by organizations that manage recurring shipments, milestones, or integrated service releases.

Optica Ventures LLC — COO

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • The point: streamlined execution reduces turnaround time.
  • Outcome: Optica reported smoother handoffs between sales and operations, fewer disputes about acceptance, and faster invoice processing after implementing structured delivery attachments.

Xerox — NetSuite Director

airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats.

  • The point: integrations reduced manual entry.
  • Outcome: Xerox reduced manual reconciliations by standardizing delivery templates and linking executed delivery agreements to their ERP for faster billing and auditability.

eSignature vendor pricing and capability snapshot for delivery agreements

Compare core pricing and capability indicators relevant to executing MSA Delivery Agreements; signNow is listed first per vendor comparison requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about MSA Delivery Agreements and e-execution

Answers to common legal, technical, and operational questions when preparing or signing a delivery agreement.


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