Parties
Full legal names and entity types for recruiter and client, including address and contact details. Identify the contractual entities to avoid signatory confusion and to ensure enforceability across jurisdictions.
A well-drafted MSA Direct Placement Agreement reduces billing disputes, clarifies fee triggers, protects candidate ownership, and sets dispute resolution processes. It provides predictable payment terms and replacement obligations that both client and recruiter can enforce, lowering operational friction during hiring and post-placement support.
The MSA Direct Placement Agreement is used by staffing firms, in-house talent acquisition teams, executive recruiters, and human resources professionals who place candidates directly into client payroll.
Use the agreement when a recruiter’s candidate is hired directly by a client, or when a firm wants standing, enforceable terms that apply across multiple placements without renegotiating each time.
Chief operating officer or authorized sales executive signs for recruiting firms. Signer should have authority to invoice and waive or adjust fees; include title and contact details to establish attribution.
HR leader, hiring manager, or procurement officer signs for the hiring organization. Signer must be authorized to accept placement terms, commit to payment schedules, and designate hiring approvers.
Full legal names and entity types for recruiter and client, including address and contact details. Identify the contractual entities to avoid signatory confusion and to ensure enforceability across jurisdictions.
Describe placement activities covered by the MSA, including candidate sourcing, introduction, interview facilitation, background checks, and any onboarding assistance the recruiter will provide.
Specify fee method (percentage of first-year compensation, flat fee, or tiered schedule), payment triggers, late fees, and refund or replacement conditions if a hire terminates in the replacement period.
Define invoice timing, net payment days, acceptable payment methods, late interest, and any required purchase order or billing contacts. Map fee timing to candidate start date or offer acceptance.
State the period during which introductions are considered active (e.g., 6–12 months), and whether referrals made during that window will be charged if hired after introductions.
Limit liabilities, allocate responsibility for background check accuracy, and include indemnification for misrepresentations, tax misclassification claims, or intellectual property breaches.
| Field | Configuration |
|---|---|
| Signer order | Assign recruiter then client; require name and title fields. |
| Authentication | Email link with optional SMS code or ID verification. |
| Signature type | Enable drawn or typed signatures; preserve audit trail. |
| Document retention | Enable automatic PDF export and storage with metadata. |
Choose a signing platform that supports audit trails, multiple file formats, and required integrations for your workflow.
Ensure the platform preserves timestamps and an immutable audit trail, retains executed copies, and supports the export formats your legal and finance teams require.
Expect 1–5 business days for signature completion in routine cases.
Invoice within 30 days of candidate start date unless contract states otherwise.
Typical net 30 or net 45 terms; include late fee schedule.
Notify recruiter within the replacement period (e.g., 90 days) for refunds or replacements.
Contract often requires written dispute notice within 15–30 days of invoice.
Finalize MSA terms with both parties and record agreed changes.
Collect authorized signatures and confirm effective date.
Candidate begins employment—this usually triggers invoicing.
Invoice paid and records archived; resolve any disputes promptly.
| Criteria | MSA Direct Placement | Contingency Placement Agreement |
|---|---|---|
| Fee structure | contracted percentage or flat fee | success-only fee on hire |
| Scope duration | master terms for multiple placements | single-placement only |
| Exclusivity | often negotiated | typically non-exclusive |
| Use case | long-term vendor-client relationship | one-off candidate submission |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by offer | Varies by offer | Varies by offer | Varies by offer |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Optica standardized one MSA across clients to reduce negotiation time and ensure consistent fee terms.
Tech Data used a centralized MSA for multiple supplier engagements to reduce duplicate contract reviews.