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MSA Service Agreement

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MSA Service Agreement

This Master Services Agreement (this "Agreement") is entered into as of Effective Date: by and between Client Name: , a organized under the laws of with principal place of business at ; and Service Provider Name: , a organized under the laws of with principal place of business at . Client and Provider each a "Party" and together the "Parties."

RECITALS

WHEREAS, Provider possesses experience and expertise in providing the services described in one or more Statements of Work; and

WHEREAS, Client desires to engage Provider to perform such services from time to time, and Provider is willing to provide such services on the terms and conditions set forth in this Agreement; and

WHEREAS, the Parties intend that each Statement of Work executed under this Agreement shall be subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Definitions

1.1 "Confidential Information" means any non-public information, whether written or oral, disclosed by one Party to the other that is designated as confidential or that, by its nature, should reasonably be understood to be confidential. Confidential Information includes business plans, pricing, technical information, and customer data but excludes information that is publicly known or rightfully received from a third party without an obligation of confidentiality.

1.2 "Deliverables" means the tangible and intangible items to be delivered by Provider to Client as specified in a Statement of Work.

1.3 "Services" means the professional services described in an executed Statement of Work. Capitalized terms not defined herein shall have the meaning ascribed in the applicable Statement of Work.

2. Services and Statements of Work

2.1 Scope. Provider will perform Services as set forth in Statements of Work mutually executed by the Parties. Each Statement of Work will reference this Agreement and will describe the scope, schedule, personnel, deliverables, fees and any specific acceptance criteria.

3. Performance; Acceptance

3.1 Performance Standard. Provider shall perform Services in a professional and workmanlike manner consistent with industry standards. Provider will assign qualified personnel and use reasonable efforts to meet any schedule set forth in a Statement of Work.

3.2 Acceptance. Unless otherwise specified in a Statement of Work, Client will have a period of thirty (30) days following delivery of a Deliverable to test and accept such Deliverable. Failure to provide written notice of nonconformance within the acceptance period will constitute acceptance.

4. Fees, Invoicing and Payment

4.1 Fees. Client will pay Provider the fees set forth in each Statement of Work. Unless a Statement of Work states otherwise, fees are payable within thirty (30) days of Client's receipt of a correct invoice.

5. Change Orders

5.1 Any change to the scope of Services, schedule, or fees shall be documented in a written change order signed by authorized representatives of both Parties. Provider will not be obligated to perform work outside the scope of an executed Statement of Work without a signed change order.

6. Confidentiality

6.1 Obligation. Each Party shall use Confidential Information of the other Party solely to perform its obligations under this Agreement and shall not disclose such Confidential Information except to its employees, contractors, or advisors who have a need to know and who are bound by obligations of confidentiality at least as protective as those set forth herein.

6.2 Duration. Confidentiality obligations shall continue for three (3) years from the date of disclosure, except that trade secrets shall remain confidential for as long as they qualify as trade secrets under applicable law.

7. Intellectual Property

7.1 Background IP. Each Party retains all right, title and interest in and to its pre-existing intellectual property. Nothing in this Agreement grants a Party any rights to the other Party's Background IP except as expressly provided herein.

7.2 Deliverables. Subject to Client's payment of all amounts due and subject to Provider's retained Background IP and third‑party materials, Provider hereby assigns to Client all right, title and interest in and to the Deliverables created specifically for Client under a Statement of Work, to the extent such assignment is permitted by applicable law. Provider may retain copies of Deliverables for archival and operational purposes.

8. Warranties; Disclaimers

8.1 Provider Warranty. Provider warrants that the Services will be performed in a professional and workmanlike manner in accordance with prevailing industry standards. For any breach of this warranty, Provider will, at its option, re-perform the nonconforming Services or refund the fees for such Services.

8.2 Disclaimer. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS SECTION, NEITHER PARTY MAKES ANY OTHER WARRANTY, EXPRESS OR IMPLIED, AND EACH PARTY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON‑INFRINGEMENT.

9. Indemnification

9.1 Provider Indemnity. Provider shall defend, indemnify and hold harmless Client from and against any third‑party claims arising out of Provider's gross negligence or willful misconduct in performing the Services or from Provider's breach of Section 7 (Intellectual Property), provided that Client gives prompt written notice of the claim and cooperates in the defense.

9.2 Procedure. The indemnifying Party will control the defense and settlement of any claim, provided that any settlement that admits fault or imposes injunctive relief requires the indemnified Party's prior written consent, not to be unreasonably withheld.

10. Limitation of Liability

10.1 Exclusion. IN NO EVENT WILL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL, PUNITIVE, OR SPECIAL DAMAGES, INCLUDING LOST PROFITS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

10.2 Cap. EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR INDEMNIFICATION OBLIGATIONS, OR A BREACH OF CONFIDENTIALITY OR INTELLECTUAL PROPERTY INDEMNITY, EACH PARTY'S AGGREGATE LIABILITY WILL NOT EXCEED THE AMOUNTS PAID OR PAYABLE BY CLIENT TO PROVIDER UNDER THE APPLICABLE STATEMENT OF WORK IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM. Liability cap:

11. Insurance

Provider will maintain insurance customary for the industry, including commercial general liability and professional liability/errors & omissions coverage. Minimum insurance limits:

12. Term and Termination

12.1 Term. This Agreement commences on the Effective Date and will continue for an initial term of year(s) unless earlier terminated in accordance with this Agreement.

12.2 Termination for Cause. Either Party may terminate this Agreement or any Statement of Work for material breach by the other Party if the breaching Party fails to cure such breach within thirty (30) days after written notice specifying the breach.

12.3 Effect of Termination. Upon termination, Client shall pay Provider for all Services performed and expenses incurred up to the effective date of termination and any non‑cancelable obligations.

13. Notices

All notices under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as a Party may designate by written notice. Notices will be deemed given upon personal delivery, three (3) days after deposit in the mail, or the next business day after delivery to a nationally recognized overnight courier.

14. Amendments; Waiver; Counterparts

14.1 Amendment. No amendment to this Agreement will be effective unless in writing and signed by authorized representatives of both Parties.

14.2 Waiver. Failure by either Party to enforce any right will not constitute a waiver of that right.

14.3 Counterparts. This Agreement may be executed in counterparts, each of which will be deemed an original, and all of which together will constitute one and the same instrument. Signatures transmitted by electronic means will have the same effect as original signatures.

15. Governing Law; Entire Agreement; Severability

15.1 Governing Law. This Agreement will be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

15.2 Entire Agreement. This Agreement, together with all executed Statements of Work, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written.

15.3 Severability. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect and the Parties will negotiate in good faith a substitute provision that will achieve the original intent to the greatest extent permitted by law.

16. Miscellaneous

16.1 Assignment. Neither Party may assign this Agreement without the prior written consent of the other Party, except to an affiliate or in connection with a merger or sale of substantially all assets, provided the assignee assumes the assigning Party's obligations.

16.2 Subcontracting. Provider may engage subcontractors to perform portions of the Services provided that Provider remains responsible for the performance of such subcontractors and compliance with the terms of this Agreement.

Client Name:

By:

Date:

Provider Name:

By:

Date:

Enter text✕

What the MSA Service Agreement Is

A Master Services Agreement (MSA) Service Agreement is a contract that defines the ongoing commercial relationship between a service provider and a customer, covering scope of services, pricing, intellectual property, liability, confidentiality, and dispute resolution. An MSA sets baseline terms that apply to multiple work orders or statements of work, so individual projects reference the MSA rather than renegotiating core terms each time. Well-drafted MSAs reduce negotiation time, clarify responsibilities, and provide a consistent framework for billing, change orders, termination, and contract governance across engagements.

Why an MSA Service Agreement Matters

An MSA Service Agreement centralizes legal and commercial terms so teams can execute projects faster, reduce repeated legal review, and limit exposure through standardized liability and IP clauses. It facilitates operational consistency across multiple engagements and provides a clear basis for invoicing, dispute handling, and termination.

Why an MSA Service Agreement Matters

Who Typically Uses an MSA Service Agreement

MSAs are used by vendors, customers, procurement teams, and in-house counsel to establish ongoing service relationships and manage risk across multiple projects.

  • Vendors and service providers who deliver recurring or project-based services to multiple clients across time and need standardized terms.
  • Procurement and vendor management teams that require consistent contracting terms for purchasing, billing, and performance tracking.
  • Legal and compliance teams that need a single authoritative agreement to limit liability, allocate risk, and protect intellectual property.

The MSA reduces repeated negotiations and creates a uniform framework for statements of work, change orders, and billing across future engagements.

Key Signers and Roles

Authorized Signatory

The individual with authority to bind the company (CEO, CFO, or delegated officer). Confirm corporate authorization or board resolution where required and ensure the signer's title matches corporate records.

Contract Manager

Operational point of contact responsible for day-to-day performance, SOW coordination, and change order execution. This role often manages acceptance criteria, invoicing disputes, and service-level monitoring.

Essential Compliance and Security Details

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II; ISO 27001
Privacy Frameworks: GDPR and CCPA compliance
Health Data: HIPAA available with a BAA
FDA Records: 21 CFR Part 11 support available
Accessibility: WCAG 2.0 Level AA

Risks of Incomplete or Incorrect MSAs

Unenforceable Terms: Ambiguous clauses can be voided
Tax Penalties: Incorrect withholding triggers fines
Data Breach Liability: Insufficient security increases exposure
Unclear IP Ownership: Disputes over deliverable ownership arise
Incorrect Signatory: Improper signer can invalidate agreement
Late Filings: Missed notices or filings cause penalties

Common Preparation Pitfalls to Avoid

  • Leaving payment terms vague and omitting invoice schedules leads to disputes and delayed collections across multiple projects.
  • Failing to specify acceptance criteria or deliverable milestones results in scope creep and conflicting expectations between parties.
  • Not naming the governing law and dispute resolution forum creates uncertainty about remedies and increases litigation risk.
  • Using inconsistent party names or abbreviations across SOWs and exhibits can void specific obligations or complicate enforcement.

Step-by-Step: Completing the MSA Service Agreement

Follow these practical steps to complete an MSA so it is clear, enforceable, and ready for signature by both parties.

  • 01
    Identify Parties: Enter legal entity names exactly as registered.
  • 02
    Define Scope: Attach a clear SOW outlining deliverables and milestones.
  • 03
    Set Payment Terms: Specify rates, invoicing cadence, and late fees.
  • 04
    Sign and Date: Ensure authorized signatories sign with dates.

Where the MSA Goes After Execution

MSAs follow a standard routing and distribution pattern for legal, finance, and operational use.

  • Legal: Files the fully executed copy for corporate records.
  • Finance: Uses terms for invoicing and payment setup.
  • Operations: References SOWs to manage delivery and milestones.
  • Contract Repository: Stores executed versions with retention metadata.

Key Clauses to Include in a Professional MSA

A robust MSA addresses performance, liability, change control, confidentiality, IP, and termination terms so both parties have predictable rights and obligations.

Scope of Work

Describe services, deliverables, milestones, and acceptance testing so responsibilities are clear and individual SOWs can reference the master terms.

Fees & Billing

State fees, billing frequency, expense reimbursement, taxes, and disputed invoice procedures to reduce payment friction and collection risk.

Intellectual Property

Allocate ownership of preexisting IP, work product, and license grants to prevent downstream ownership disputes.

Confidentiality

Define confidential information, permitted disclosures, and duration of obligations, including carve-outs for required disclosures.

Liability & Indemnity

Cap damages, exclude consequential losses where appropriate, and set mutual indemnity obligations for third-party claims.

Termination & Transition

Include termination for convenience and cause, notice periods, and cooperation obligations for transition services after termination.

Practical Tips for a Clear, Enforceable MSA

Use precise language and operational attachments to minimize future disputes and reduce negotiation time for subsequent projects.

Use Defined Terms Consistently
Define capitalized terms in one place and use them consistently throughout the MSA and all SOWs to avoid interpretive conflicts and ensure uniform meaning.
Attach Operational Exhibits
Include exhibits for SLAs, escalation matrices, reporting formats, and contact lists so operational expectations are enforceable and do not rely on informal emails.
Limit Open-Ended Warranties
Draft warranties narrowly and include disclaimers for indirect damages to manage indemnity exposure and insurance requirements.
Plan for Amendments
Require written amendments signed by authorized signatories, and specify whether email confirmations suffice for low-risk changes.

Typical Timelines and Deadlines for an MSA

MSA-related timelines cover review, execution, and operational handoffs; plan schedules to align legal review with project kickoffs.

Legal Review Window:

Allow 5–15 business days for negotiation and counsel review.

Signature Turnaround:

Expect 1–10 business days depending on approvals and counterparty responsiveness.

Onboarding Period:

Schedule 2–8 weeks for onboarding and knowledge transfer.

Renewal Notice:

Set 30–90 days advance notice for renewals or termination.

Record Retention Start:

Retention begins on effective date or final signature date.

Configuring an Online MSA Workflow

Configure digital fields and routing so signers complete the MSA and linked SOWs in the correct order and receive copies automatically.

Field Configuration
Party Name Field Required | Verify exact legal name
Effective Date Field Required | MM/DD/YYYY format
Authorized Signer Field Required | Title and email
SOW Attachment Field Optional | Attach PDF Exhibit

Technical Options for eSigning and Distribution

Choose a platform that supports your integration needs, file formats, authentication level, and retention requirements.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • File Formats: PDF, DOCX, HTML
  • Authentication: Email, SMS code, or advanced signer authentication

Confirm audit trail, access controls, and export options so executed MSAs and attachments can be stored in your contract repository.

eSignature Vendor Pricing Comparison for MSA Workflows

Below is a concise pricing and feature snapshot to compare eSignature vendors for signing MSAs and related SOWs; signNow is listed first per standard comparison format.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About MSA Service Agreements

Answers to common questions about enforceability, signatures, notarization, amendments, and storage for MSAs executed electronically.


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