Nominee
Full legal or stage name along with primary contact details for the nominated artist or act.
A consistent nomination form simplifies eligibility checks, reduces incomplete submissions, and supports transparent judging. It standardizes the data needed to evaluate entries across categories and formats.
Nomination forms are completed and reviewed by a mix of submitters and administrators, each with distinct responsibilities.
Understanding user roles helps define required fields, authentication level, and approval routing in the intake workflow.
Full legal or stage name along with primary contact details for the nominated artist or act.
Name and contact information for the person or organization submitting the nomination and their relationship to the nominee.
Selected award category with subcategory options and a short justification or description for the nomination.
Title, release date, label, and ISRC/UPC identifiers where applicable to confirm eligibility windows.
Links to audio/video, press kit, credits, and lyrics. Specify preferred file formats or streaming URLs.
Eligibility attestations, copyright confirmation, and signature block for authorization and consent statements.
| Field | Configuration |
|---|---|
| Required Fields | Make nominee name, release date, category mandatory |
| File Types | Allow MP3/MP4 and streaming links |
| Authentication | Email verification; optional SMS code |
| Routing | Auto-assign to category reviewer queue |
Balance accessibility for nominators with authentication and retention rules for organizers and legal compliance.
Final entry must be received by stated date and time
Work must be released within the eligibility window
Organizers publish finalists after review period
Public or jury voting occurs during set dates
Winners announced at the scheduled event
Registration and form availability to accept entries
Final receipt of nominations and attachments
Panel review, scoring, and dispute resolution
Publish finalists and prepare materials for voting or ceremony
An independent artist submits a single with full credits and streaming links to qualify for Best New Artist.
A label submits multiple albums across categories with track-level credits and promotional notes.
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|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
| Document Type | Nomination Form | Entry Agreement |
|---|---|---|
| Purpose | collect entry data | define rights and obligations |
| Signature Need | often optional | typically required |
| Legal Weight | informational | contractual |
| Typical Timing | pre-selection | upon acceptance or finalist stage |