Scope of Services
Describe number and length of performances, rehearsal commitments, call times, soundcheck expectations, and any additional duties such as workshops or meet-and-greets.
A formal written agreement allocates responsibilities, limits liability, and documents payment terms so both chorus and presenter have enforceable expectations.
These agreements are used by organizations and individuals who hire, perform with, or present choral groups in public or private events.
Parties should confirm signing authority and required approvals before finalizing to ensure the contract is binding and executable.
The Chorus Director or Executive Director commonly signs for the chorus when authorized by the board or organization bylaws. Their signature confirms artistic availability, acceptance of technical riders, and acknowledgement of compensation and scheduling terms.
A presenter or venue manager with contract authority signs for the hiring party. This signer confirms venue logistics, payment method, insurance requirements, and any obligations for promotion or box office settlement.
Describe number and length of performances, rehearsal commitments, call times, soundcheck expectations, and any additional duties such as workshops or meet-and-greets.
State fixed fees, deposit amounts, payment schedule, method of payment, and any reimbursements for travel, per diem, or accommodation with invoicing requirements.
Allocate responsibility for performance licenses (ASCAP/BMI/SESAC), mechanical/recording permissions, and whether the chorus or presenter retains recording and streaming rights.
Detail stage plot, microphones, monitoring, lighting, piano tuning, dressing rooms, and technical contact to avoid day‑of production gaps.
Define cancellation notice periods, refund/forfeiture of deposits, and allocation of risk for events outside control such as extreme weather or public health emergencies.
Specify required liability insurance limits, which party carries coverage, and mutual indemnification clauses for claims arising from performance activities.
| Field | Configuration |
|---|---|
| Signer Order | Specify chorus then presenter or simultaneous signing. |
| Authentication | Use email link; add SMS or KBA for higher assurance. |
| Required Fields | Mark signature, date, and initials as mandatory. |
| Notification Settings | Enable reminders and final signed document delivery. |
Choose a platform that supports audit trails, common file formats, and any required authentication methods.
Ensure the system stores a certificate of completion (audit trail) and produces a tamper-evident signed PDF for recordkeeping.
Specify exact date or number of days before performance.
Typically due on or before the day of performance.
State required notice period (e.g., 30 days) and consequences.
Provide lead time for production changes (e.g., 14 days).
Require proof of insurance by a specified date before the event.
Deposit received and dates reserved.
Fully executed agreement delivered to both parties.
Rider finalized and production plan approved.
Arrival, warm-up, performance, and strike completed.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A university choir agrees to perform at a community festival with one rehearsal on campus two weeks prior
A community chorus is hired for a city holiday tree lighting with an outdoor stage and single performance