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Mutual MNDA Agreement

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MUTUAL MNDA AGREEMENT

This Mutual MNDA Agreement (the "Agreement") is made and entered into as of , by and between Party A: , a organized under the laws of , with a principal place of business at ; and Party B: , a organized under the laws of , with a principal place of business at (each a "Party" and collectively the "Parties").

RECITALS

WHEREAS, each Party possesses certain confidential technical, commercial and business information that may be disclosed to the other Party in connection with discussions concerning a potential business relationship or transaction (the "Purpose"); and

WHEREAS, the Parties wish to protect the confidentiality of such information in accordance with the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all non-public information disclosed by a Disclosing Party to the Receiving Party, whether disclosed orally, visually or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including but not limited to business plans, financial information, product designs, trade secrets, customer lists, technical data, prototypes, software, drawings, formulas, and analyses.

1.2 "Disclosing Party" means a Party disclosing Confidential Information. "Receiving Party" means the Party receiving Confidential Information.

2. CONFIDENTIALITY OBLIGATIONS

2.1 The Receiving Party shall (a) hold in confidence and not disclose any Confidential Information to any third party except as expressly permitted by this Agreement; (b) use the Confidential Information solely for the Purpose; and (c) take all reasonable measures to protect the confidentiality of such Confidential Information, which shall in no event be less than those measures the Receiving Party uses to protect its own confidential information of similar importance.

2.2 The Receiving Party shall restrict disclosure of Confidential Information to those of its employees, officers, directors, contractors, or professional advisors who have a need to know for the Purpose and who are bound by obligations of confidentiality no less stringent than those set forth herein.

3. EXCLUSIONS

3.1 Confidential Information does not include information that the Receiving Party can demonstrate by competent written evidence: (a) is or becomes generally available to the public other than as a result of a breach of this Agreement; (b) was lawfully in the Receiving Party's possession prior to disclosure by the Disclosing Party without an obligation of confidentiality; (c) was received by the Receiving Party from a third party without restriction and without breach of any obligation to the Disclosing Party; or (d) was independently developed by the Receiving Party without reference to or use of the Disclosing Party's Confidential Information.

4. PERMITTED DISCLOSURES

4.1 The Receiving Party may disclose Confidential Information to the extent required by applicable law, regulation, or valid order of a court or governmental authority, provided that the Receiving Party gives the Disclosing Party prompt written notice of such requirement (unless prohibited by law) to permit the Disclosing Party to seek a protective order or other appropriate remedy and cooperates with any reasonable request of the Disclosing Party in seeking such remedy.

5. TERM

5.1 This Agreement shall commence on the Effective Date set forth above and shall continue in effect for a period of months (the "Term"), unless earlier terminated as provided herein.

5.2 Notwithstanding termination or expiration of this Agreement, the Receiving Party's obligations with respect to Confidential Information disclosed during the Term shall survive for a period of years following the date of disclosure, except for trade secrets, for which obligations shall survive for so long as such information qualifies as a trade secret under applicable law.

6. RETURN OR DESTRUCTION

Upon the Disclosing Party's written request, the Receiving Party shall promptly return or, at the Disclosing Party's option, destroy all tangible materials containing Confidential Information and, within thirty (30) days, provide a written certification that such materials have been returned or destroyed; provided, however, that the Receiving Party may retain copies required to be retained for legal, regulatory, or internal compliance purposes so long as such retained copies remain subject to the confidentiality obligations of this Agreement.

7. REMEDIES

The Parties acknowledge that a breach of this Agreement will cause irreparable harm for which monetary damages may be inadequate. Accordingly, in addition to any other remedies available at law or in equity, the Disclosing Party shall be entitled to seek injunctive relief to prevent or curtail any actual or threatened breach of this Agreement without the requirement to post a bond.

8. NO LICENSE; NO OBLIGATION

8.1 Nothing in this Agreement grants any license, by implication, estoppel, or otherwise, under any patent, trademark, copyright, trade secret, or other intellectual property right of either Party.

8.2 Neither Party is obligated under this Agreement to enter into any further agreement or business relationship, and neither Party shall be bound in any way unless and until a separate definitive agreement is executed by the Parties.

9. REPRESENTATIONS

Each Party represents and warrants that it has the full corporate power and authority to enter into this Agreement, that execution and delivery of this Agreement and performance of its obligations hereunder have been duly authorized, and that this Agreement constitutes a legal, valid and binding obligation enforceable against it in accordance with its terms.

10. NOTICES

All notices shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), sent by nationally recognized overnight courier, or sent by electronic mail with confirmation of transmission to the addresses set forth above or such other address as either Party may designate by notice.

11. AMENDMENTS; WAIVER

No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both Parties. No failure or delay by either Party in exercising any right shall operate as a waiver thereof, nor shall any single or partial exercise of any right preclude other or further exercises of such right.

12. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and the Parties shall negotiate in good faith a substitute, valid provision that most nearly effects the Parties' intent in entering into this Agreement.

13. ENTIRE AGREEMENT

This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, discussions, and understandings, whether written or oral, relating to such subject matter.

14. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of law principles.

15. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means shall be deemed binding.

16. MISCELLANEOUS

The headings in this Agreement are for convenience of reference only and shall not affect its interpretation. The Parties agree to execute such further documents and take such further actions as may be reasonably necessary to carry out the intent of this Agreement.

Party A:

By:

Date:

Party B:

By:

Date:

Enter text✕

What a Mutual MNDA Agreement Is and when it's used

A Mutual MNDA Agreement is a bilateral non-disclosure contract used when two parties plan to exchange confidential information such as technical data, business plans, financials, or intellectual property. The agreement defines what information is confidential, limits permitted uses, sets the disclosure period and survival obligations, and specifies remedies for breach. Typical provisions include the definition of Confidential Information, permitted disclosures (e.g., employees, advisors), return or destruction obligations, exclusions from confidentiality, and the governing law that will resolve disputes. Mutual NDAs are common early in vendor, partnership, investment, and M&A discussions.

Why parties put a Mutual MNDA Agreement in place

A Mutual MNDA Agreement clarifies expectations, protects trade secrets and competitive data, enables safe due diligence and collaboration, and reduces litigation risk by documenting access, permitted use, and remedies. It fosters open discussions while preserving each party’s ownership of pre-existing intellectual property.

Why parties put a Mutual MNDA Agreement in place

Common parties and roles that use a Mutual MNDA Agreement

Typical users range from founders and vendors to corporate business units and outside advisers who exchange confidential information before formalizing transactions.

  • Startup founders and technology vendors sharing prototypes, roadmaps, or pricing during partner evaluations.
  • Corporate procurement, R&D, and M&A teams conducting vendor assessments or transactional due diligence.
  • Legal counsel and outside advisors reviewing, redlining, and enforcing confidentiality provisions across deals.

The agreement is useful for any two-way exchange where both sides need reciprocal protection and clear limits on use, retention, and disclosure.

Representative signer profiles

Startup Founder

A founder typically needs a mutual NDA to protect product roadmaps and investor discussions. They should sign using the entity name (not a DBA), ensure assignment/IP clauses are clear, and confirm the effective date and term match investor or partner timelines.

Corporate Counsel

In-house or outside counsel negotiates scope, carve-outs, and remedies. Counsel verifies authority to bind the entity, confirms choice of governing law, and ensures the agreement addresses vendor data handling, subcontractor disclosures, and injunctive relief.

Core clauses to include in a professional Mutual MNDA Agreement

A well-drafted Mutual MNDA Agreement contains discrete, enforceable clauses that define covered information, scope of use, permitted disclosures, term and survival, handling on termination, and remedies for breach.

Definition of Confidential Information

Precisely define categories and formats covered (oral, written, electronic) and explicitly list exclusions such as public domain or independently developed information to avoid ambiguity and disputes.

Purpose and Use Limitations

Limit recipients to use confidential information only for the stated business purpose and prohibit reverse engineering, copying, or secondary use not essential to that purpose.

Permitted Disclosures

Allow disclosures to employees, contractors, legal and financial advisors under confidentiality duties; require recipients to ensure comparable protections when sharing further.

Term and Survival

Specify an effective date, a finite confidentiality term, and survival clauses for trade secret protection or obligations that must persist after termination.

Return or Destruction

Require return or certified destruction of materials on request or termination, and specify procedures for retained archival copies and permitted legal holds.

Remedies and Equitable Relief

Include injunctive relief language, indemnity and damages provisions, and dispute resolution steps to deter breaches and enable rapid court or arbitration remedies.

Step-by-step: complete and execute a Mutual MNDA Agreement

Follow these steps to prepare, review, and execute a mutual NDA with minimal friction while preserving legal enforceability.

  • 01
    Draft basic terms: Populate parties, purpose, definitions, term, and permitted disclosures.
  • 02
    Legal review: Have counsel confirm scope, carve-outs, and enforcement clauses.
  • 03
    Obtain signatures: Use authorized signers and complete signature blocks with dates.
  • 04
    Store executed copy: Save signed PDF with audit trail and notify relevant teams.

Configure an online MNDA workflow for consistent execution

Set standard template fields and authentication rules to reduce errors, ensure auditability, and speed execution across teams.

Field Configuration
Authentication Method Email link, SMS code, or two-factor authentication
Signature Type Electronic signature with timestamp and audit trail
Template Fields Pre-fill parties, effective date, and term fields
Reminder Schedule Auto-reminders at 3 and 7 days for unsigned agreements

Delivery and technical considerations for eSigning a Mutual MNDA

Choose a platform that supports reliable audit trails, common file formats, and the authentication level your parties expect.

  • Integrations: Salesforce, NetSuite, Microsoft 365 support
  • File formats: PDF, DOCX, HTML accepted
  • Security: TLS in transit, AES-256 at rest

Typical online execution flow for a Mutual MNDA Agreement

A concise signing workflow reduces turnaround time and creates an admissible execution record; follow this sequence when using an eSignature platform.

  • Upload document: Attach the MNDA template in PDF or DOCX format.
  • Place fields: Add signature, date, and text fields for each party.
  • Send to signers: Choose signer order and authentication method.
  • Store executed: Capture completed PDF and audit trail for records.

Common timelines and practical deadlines for Mutual MNDA processing

Set clear internal and external deadlines to avoid delays in negotiations and to align confidentiality milestones with project timelines.

Requested return date:

Specify a signer return deadline, e.g., 7–14 days after delivery.

Effective date:

Effective on execution or a specified MM/DD/YYYY date.

Confidentiality term:

Commonly 2–5 years; trade secrets may survive longer.

Automatic renewal notice:

If applicable, state notice period for renewal or extension.

Document retention trigger:

Start retention clock on effective date or termination date.

Key milestones in the Mutual MNDA lifecycle

Track milestones from initial request through long-term retention to ensure compliance and preserve remedies if a dispute arises.

01

Request and Drafting

Initiate template, fill parties and purpose; 1–3 business days.

02

Legal Review

Negotiation and counsel review; variable, often 3–14 days.

03

Execution

Signatures collected electronically or in person; typically 1–7 days.

04

Retention & Enforcement

Store executed copy and monitor obligations for term and survival.

Common mistakes to avoid when preparing a Mutual MNDA Agreement

  • Using vague definitions of Confidential Information that invite disputes and weaken enforceability.
  • Failing to name the proper legal entity or using trade names instead of registered corporate names.
  • Omitting authorized signer titles or using signatures from individuals without authority to bind the entity.
  • Not specifying permitted disclosures to advisors and contractors, leading to inconsistent downstream protection.

Practical risks and legal consequences of an incorrect MNDA

Unenforceability: No court remedy
IP Loss: Unprotected inventions or trade secrets
Litigation Costs: High defense and enforcement expense
Confidential Leak: Competitive or reputational harm
Invalid Signatures: Dispute over signer authority
Jurisdiction Misfit: Unintended forum or law

Use-case snapshots: how organizations rely on mutual NDAs

Real examples show how fast, consistent MNDA execution helps maintain confidentiality during partner evaluations, vendor onboarding, and technology integrations.

Optica Ventures — COO

When evaluating partners we needed a simple, consistent process for NDAs that both sides could complete online.

  • Speed and clarity reduce negotiation friction and accelerate conversations.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Xerox — Director

Large enterprise integrations require repeatable NDA templates and system connections to ERP for recordkeeping.

  • Integration reduces manual routing and errors across groups.
  • "airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite."

Typical eSignature vendor pricing and feature snapshot for document execution

Compare common vendor starting prices and baseline features relevant to executing Mutual MNDA Agreements; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Security, compliance, and audit features to look for

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Detailed timestamps, IP addresses, and action logs
Certifications: SOC 2 Type II and ISO 27001 available
HIPAA BAA: Business Associate Agreement available when required
21 CFR Compliance: Supports 21 CFR Part 11 controls where applicable
Accessibility: WCAG 2.0 Level AA conformance

Frequently asked questions about Mutual MNDA Agreement execution

Answers address signature validity, enforceability, notarization, revocation, and recordkeeping to help teams avoid common execution pitfalls.


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