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Mutual NDA Agreement

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MUTUAL NON-DISCLOSURE AGREEMENT

This Mutual Non-Disclosure Agreement (the "Agreement") is entered into as of , (the "Effective Date") by and between Party A Name: with its principal place of business at , and Party B Name: with its principal place of business at . Each of the foregoing parties is a "Party" and together are the "Parties."

RECITALS

WHEREAS, the Parties anticipate disclosure to each other of certain confidential and proprietary information for the purpose of evaluating and pursuing a potential business relationship described as: (the "Purpose");

WHEREAS, in connection with the Purpose each Party may disclose Confidential Information (as defined below) to the other Party; and

WHEREAS, the Parties desire to protect the confidentiality of such Confidential Information in accordance with the terms set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all information, whether oral, written, graphic or electronic, furnished by or on behalf of a Party (the "Disclosing Party") to the other Party (the "Receiving Party") that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, business plans, technical data, product designs, software, source code, financial information, customer and supplier lists, pricing, marketing plans, and trade secrets.

1.2 Confidential Information does not include information that: (a) is or becomes generally available to the public through no fault of the Receiving Party; (b) was rightfully in the Receiving Party's possession prior to receiving it from the Disclosing Party; (c) is obtained by the Receiving Party from a third party without breach of an obligation of confidentiality; or (d) is independently developed by the Receiving Party without use of or reference to the Disclosing Party's Confidential Information.

2. OBLIGATIONS OF RECEIVING PARTY

2.1 The Receiving Party shall: (a) protect and safeguard the Disclosing Party's Confidential Information using at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care; (b) not use the Confidential Information for any purpose other than the Purpose; and (c) not disclose the Confidential Information to any person or entity except as permitted in this Agreement.

2.2 The Receiving Party may disclose Confidential Information only to its employees, contractors, advisors, or affiliates who have a strict need to know for the Purpose and who are bound by confidentiality obligations no less restrictive than those contained herein. The Receiving Party shall be responsible for any breach of this Agreement by such persons.

3. PERMITTED DISCLOSURES

3.1 Notwithstanding anything to the contrary, the Receiving Party may disclose Confidential Information as required by applicable law, regulation, or valid order of a court or governmental agency, provided that the Receiving Party gives the Disclosing Party prompt written notice of such requirement and cooperates, at the Disclosing Party's expense, in seeking a protective order or other appropriate remedy to limit disclosure.

4. TERM; SURVIVAL

4.1 This Agreement shall commence on the Effective Date and shall continue in effect for years, unless earlier terminated by mutual written agreement of the Parties. Notwithstanding the foregoing, each Party's obligations with respect to Confidential Information that constitutes a trade secret under applicable law shall survive for so long as such information remains a trade secret.

5. RETURN OR DESTRUCTION

5.1 Upon termination of this Agreement or upon written request of the Disclosing Party, the Receiving Party shall promptly return to the Disclosing Party or destroy all materials (in any form) containing or embodying Confidential Information and shall, upon request, certify in writing that such return or destruction has been completed, except that the Receiving Party may retain one archival copy of Confidential Information solely for the purpose of compliance with recordkeeping obligations or to determine its rights under this Agreement.

6. REMEDIES

6.1 The Parties agree that monetary damages may be inadequate to protect the Disclosing Party against actual or threatened breaches of this Agreement and that the Disclosing Party shall be entitled to seek injunctive relief, specific performance, or other equitable relief in addition to any other remedies available at law or in equity, without the requirement of posting a bond.

7. NO LICENSE

7.1 Nothing in this Agreement grants either Party any rights, by license or otherwise, to the other Party's patents, copyrights, trade secrets, trademarks, or other intellectual property except as may be expressly agreed in a separate written instrument.

8. REPRESENTATIONS AND WARRANTIES

8.1 Each Party represents and warrants that it has full power and authority to enter into this Agreement and to disclose the Confidential Information it provides. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, ALL CONFIDENTIAL INFORMATION IS PROVIDED "AS IS" AND EACH PARTY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

9. NOTICES

9.1 All notices, requests, demands and other communications required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth below or to such other address as either Party may designate by notice to the other in accordance with this Section.

10. ASSIGNMENT

10.1 Neither Party may assign or transfer any rights or obligations under this Agreement without the prior written consent of the other Party; provided, however, that either Party may assign this Agreement, in whole or in part, to a successor by merger or acquisition or to any affiliate, provided that such successor or affiliate assumes the assigning Party's obligations hereunder.

11. GOVERNING LAW

11.1 This Agreement shall be governed by and construed in accordance with the laws of , without regard to its conflict of laws principles.

12. ENTIRE AGREEMENT; AMENDMENT; SEVERABILITY; WAIVER; COUNTERPARTS

12.1 This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings and agreements, whether written or oral. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both Parties.

12.2 If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect. Failure to enforce any provision shall not constitute a waiver of that or any other provision.

12.3 This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Electronic or facsimile signatures shall be binding and enforceable as originals.

13. MISCELLANEOUS

13.1 Each Party acknowledges that each Party has independently negotiated the terms of this Agreement and that no ambiguity shall be construed against either Party as the drafter. The Parties agree to cooperate in good faith to resolve any dispute arising under this Agreement.

Party A:

By:

Date:

Party B:

By:

Date:

Enter text✕

What a Mutual NDA Agreement Covers

A Mutual NDA Agreement is a bilateral contract in which two parties agree to exchange confidential information while restricting further disclosure and use. It defines what information is confidential, the permitted use, exceptions such as prior knowledge or public domain, and remedies for unauthorized disclosure. Mutual NDAs typically include duration, return or destruction obligations, and governing law. These agreements are commonly used before negotiations, joint development, due diligence, partnerships, or vendor evaluations to protect trade secrets, technical data, business plans, financials, and other nonpublic information.

Why Use a Mutual NDA Agreement

A Mutual NDA creates a clear legal framework that preserves confidentiality while allowing information sharing necessary for business evaluation or collaboration. It reduces ambiguity, supports claimable trade secret protections, and sets expectations for handling and returning confidential materials.

Why Use a Mutual NDA Agreement

Who Typically Signs a Mutual NDA

Organizations and individuals use mutual NDAs when both sides will disclose sensitive information during evaluation or collaboration.

  • Early-stage companies and investors evaluating product roadmaps and financials without public disclosure
  • Vendors and purchasers sharing pricing, technical specs, or customer data during procurement or pilot programs
  • Service providers and clients exchanging operational or proprietary processes before contract finalization

Choose signatories who have authority to bind the company and list their job titles to avoid later disputes.

Core Elements to Include in a Professional Mutual NDA

A well-drafted Mutual NDA balances clarity with enforceability; include precise definitions, permitted uses, exceptions, duration, and remedies.

Definition

Define Confidential Information narrowly and list excluded categories such as information already public, independently developed, or received from a third party without restriction.

Permitted Use

Specify the limited purposes for which disclosed information may be used, for example evaluation, negotiation, or joint development, and prohibit other uses.

Term

State the confidentiality period and any separate survival period for obligations after termination; typical terms range from two to ten years depending on industry.

Return/Destruction

Describe procedures for returning or destroying confidential materials on request or at termination, and require written certification of destruction when appropriate.

Remedies

Include injunctive relief and recovery of damages; consider liquidated damages only where reasonable and enforceable under governing law.

Governing Law

Identify the state law that will govern interpretation and disputes, and specify venue or arbitration provisions if desired.

Step-by-Step: Filling and Executing a Mutual NDA

Follow these sequential steps to prepare, review, and finalize a Mutual NDA.

  • 01
    Draft: Populate party names, effective date, purpose, and key clauses.
  • 02
    Review: Have legal counsel or a subject-matter expert confirm definitions and remedies.
  • 03
    Authorize: Confirm signatory authority and required internal approvals before sending.
  • 04
    Execute: Sign electronically or on paper and distribute fully executed copies to both parties.

Configuring an Online Signing Workflow for an NDA

Use consistent workflow settings to ensure every Mutual NDA is routed, authenticated, and stored correctly.

Field Configuration
Signature Type Electronic signature with audit trail and date field required
Authentication Email plus optional SMS code or access code for added signer verification
Routing Order Define signer sequence or parallel signing depending on negotiation needs
Retention Set automatic archival and export of signed PDF and audit trail

Where to Send and How Execution Works

Understand typical routing and delivery so all parties receive and retain enforceable copies.

  • Upload: Upload the NDA and place signature and date fields where required.
  • Invite: Add signer emails or generate secure signing links for recipients.
  • Authenticate: Use chosen signer authentication and require consent to electronic records if consumer-facing.
  • Complete: All parties sign, receive copies, and audit trail is stored with the executed document.

Technical and Format Requirements for Electronic NDAs

Ensure the chosen system complies with ESIGN and UETA, offers secure storage, and retains audit logs to support enforceability and retention requirements.

  • File Types: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS code, SSO

Common Timing Elements and Deadlines in an NDA

Key dates and timelines in an NDA affect obligations, notice periods, and record retention; record them clearly to avoid disputes.

Effective Date:

Date when obligations begin; enter as MM/DD/YYYY.

Confidentiality Term:

Length of confidentiality obligation (e.g., 3 years) starting at effective date.

Notice Period for Breach:

Time allowed for notice and cure, commonly 10–30 days.

Return or Destruction:

Obligations to return or destroy materials within a stated period after termination.

Record Retention:

Specify how long executed copies and audit logs will be retained.

Penalties and Legal Risks

Breach Liability: Damages and legal costs possible
Injunctive Relief: Court-ordered injunctions likely remedy
Trade Secret Loss: Public disclosure can void trade secret status
Contractual Penalties: Liquidated damages may be enforced if reasonable
Reputational Harm: Loss of partner trust and business risk
Compliance Risk: HIPAA or other regulatory exposure if PHI disclosed

Common Mistakes When Preparing a Mutual NDA

  • Overbroad definitions of confidential information that capture public or general knowledge and create enforcement issues.
  • Failing to identify who may receive confidential information (permitted recipients), which expands disclosure risk.
  • Neglecting to specify survival periods and return/destruction obligations, causing uncertainty after termination.
  • Using one-sided language in a mutual agreement or failing to confirm signatory authority for each party.

Pricing Comparison for eSignature Options (signNow First)

Compare common pricing and capability criteria when choosing an eSignature vendor for Mutual NDAs; signNow appears first in the table per platform ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Business Premium) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Varies Varies Varies Varies
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

FAQs: Common Questions About Mutual NDAs

Answers to frequent questions about electronic execution, enforceability, revocation, and practical concerns when using Mutual NDAs.


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