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Mutual Non-Disclosure and Confidentiality Agreement

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Intellectual Property and Confidentiality Agreement

Intellectual Property and Confidentiality Agreement (the Agreement) made on the

day of , 20 by and between

of referred to herein as Consultant, and Acme, Inc.,

a corporation organized and existing under the laws of the state of

with its principal office located at referred to herein

as Corporation.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

I. Ownership. As used in this Agreement, Inventions means any inventions, discoveries, designs, developments, processes, improvements, copyrightable material, and trade secrets discovered or created by Consultant in connection with Consultant's duties at Corporation, whether discovered or created alone or in conjunction with others. To the extent any Invention is subject to copyright, Consultant agrees that it is done as a work for hire as that term is defined under U.S. copyright law, and that as a result Corporation shall own all copyrights therein. To the extent any Invention does not qualify as a work for hire under applicable law, and to the extent any Invention is subject to copyright, patent, trade secret, or other proprietary right protection, Consultant hereby assign, and agree to assign, all rights therein to Corporation. Consultant will make prompt and full disclosure to Corporation, and will hold in trust for Corporation's sole benefit, any Inventions.

NOTICE: THIS AGREEMENT SHALL NOT APPLY TO AN INVENTION FOR WHICH NO EQUIPMENT, SUPPLIES, FACILITY OR TRADE SECRET INFORMATION OF CORPORATION WERE USED AND WHICH WAS DEVELOPED ENTIRELY ON CONSULTANT's OWN TIME, UNLESS:

1. IT RELATES DIRECTLY TO THE BUSINESS OF CORPORATION OR TO CORPORATION'S ACTUAL OR DEMONSTRABLY ANTICIPATED RESEARCH OR DEVELOPMENT; and/or

2. IT RESULTS FROM ANY WORK PERFORMED BY CONSULTANT FOR CORPORATION.

II. Pre-existing Work. If, in the course of your engagement at Corporation, Consultant uses, provides, or incorporates into any goods or services of Corporation any intellectual property owned by Consultant or in which Consultant has an interest, Consultant hereby grants

to Corporation, under all of Consultant's intellectual property and proprietary rights, the following worldwide, non-exclusive, perpetual, irrevocable, royalty free, fully paid up rights: (i) to make, use, copy, modify, and create derivative works of such intellectual property, (ii) to publicly perform or display, import, broadcast, transmit, distribute, license, offer to sell, and sell, rent, lease or lend copies of such intellectual property (and derivative works thereof) and (iii) to sublicense to third parties the foregoing rights, including the right to sublicense to further third parties.

III. Further Undertakings. Consultant agrees to execute and deliver such documents and take such other action as may be required or requested by Corporation to carry out by this Agreement. If, because of Consultant's mental or physical incapacity or for any other reason whatsoever, Corporation is unable to secure Consultant's signature to apply for or to pursue any patents, copyrights or other protection for any Invention assigned to Corporation as stated above, Consultant hereby irrevocably designate and appoint Corporation and its duly authorized officers and agents as Consultant's agent and attorney-in-fact, to act for Consultant and in Consultant's behalf and stead to file any applications and to do all other lawfully permitted acts to further the prosecution and issuance of any such patents, copyrights, or other protections with the same legal force and effect as if executed by Consultant. Consultant will testify at Corporation's request in any litigation or other legal proceeding that may arise during or after Consultant's engagement at Corporation.

IV. Confidentiality. As used in this Agreement, Confidential Information means all information previously or subsequently disclosed to Consultant or observed by Consultant that relates to Corporation that is identified as being proprietary and/or confidential, or that, by the nature of the circumstances surrounding the disclosure or Consultant's observation, reasonably ought to be treated as proprietary and confidential. Corporation's Confidential Information includes, without limitation, information relating to the identity of Corporation's customers and vendors and the methods Corporation uses to obtain them; Corporation's financial information and funding sources; and information regarding Corporation's employees or contractors. Consultant agrees not to use Corporation's Confidential Information for any purpose except to perform Consultant's duties for Corporation. Consultant agrees not to disclose Corporation's Confidential Information except to Corporation employees or contractors who need to know such information in order to perform their duties. Consultant will not reverse engineer, disassemble, or decompile any prototypes, software, or other items that are provided to Consultant. Consultant will immediately return all Corporation's Confidential Information and documents in Consultant's possession or under Consultant's control upon demand.

V. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

VI. No Waiver. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such

terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

VII. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of

VIII. Notices. Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

IX. Mandatory Arbitration. Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

X. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

XI. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

XII. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

XIII. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

XIV. Compliance with Laws. In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

By:

ACME, INC.

By:

Enter text

What a Mutual Non-Disclosure and Confidentiality Agreement Is

A Mutual Non-Disclosure and Confidentiality Agreement is a bilateral contract in which two parties agree to limit use and disclosure of defined confidential information. It sets the scope of protected materials, permitted uses, duration, and obligations for return or destruction of information. Mutual NDAs are commonly used before sharing business plans, technical details, financial data, or customer lists so both parties can exchange sensitive information while preserving trade secrets and contractual remedies. Electronic execution is acceptable under federal and state e-signature laws when the legal validity requirements are met.

Why a Mutual NDA Matters for Shared Confidential Information

A mutual NDA establishes clear limits on disclosure, assigns responsibility for safeguarding confidential data, preserves trade secret status, and creates contractual remedies for misuse. Properly drafted NDAs reduce legal uncertainty, enable secure collaboration, and facilitate commercial discussions without revealing proprietary assets. When executed electronically consistent with ESIGN and UETA, these agreements retain equivalent enforceability to paper signatures.

Why a Mutual NDA Matters for Shared Confidential Information

Who Commonly Uses Mutual NDAs

Mutual NDAs are used across organizations of differing size and function whenever two parties will exchange sensitive data.

  • Startups and investors sharing product roadmaps and diligence materials during fundraising or partnership talks.
  • Service providers and vendors exchanging customer data, technical specifications, or proprietary processes.
  • Corporations and joint-venture partners discussing strategic collaborations, licensing, or M&A-related information.

Use a mutual NDA when two-way disclosure is expected rather than a one-sided confidentiality obligation.

Core Components to Include in a Professional Mutual NDA

A professional mutual NDA clearly defines the protected information, limits use, sets the duration, and specifies remedies and governing law to reduce enforcement uncertainty.

Definition of Confidential Information

Precise examples and formats (documents, code, prototypes) plus any required marking procedure to ensure clarity about what is protected.

Exclusions

Common exclusions include publicly known information, independently developed materials, or information received lawfully from third parties without restriction.

Permitted Use

Limits use to evaluation or a defined project scope and prohibits reverse engineering, copying, or wider disclosure beyond authorized personnel.

Term and Duration

Specify the period confidentiality obligations run during and after the agreement, and whether survival clauses apply following termination.

Return or Destruction

Obligations for return or certified destruction of copies, timelines for compliance, and any retained archival exceptions for records.

Remedies and Governing Law

Specify injunctive relief, damages, indemnities, and the chosen state's law to govern interpretation and dispute resolution.

Step-by-Step: Completing a Mutual NDA

Follow a short sequence to prepare, review, sign, and store a mutual NDA so it will be enforceable and easy to reference later.

  • 01
    Prepare Draft: Assemble parties, define confidential categories, and set scope.
  • 02
    Internal Review: Have legal or counsel verify exclusions, remedies, and governing law.
  • 03
    Confirm Signatories: Ensure authorized representatives are listed with exact legal names.
  • 04
    Execute and Store: Sign (electronic or paper), distribute fully executed copies, and retain originals securely.

How Electronic Execution and Routing Typically Works

Digital workflows reduce turnaround time and maintain a detailed audit trail when properly configured for authentication and retention.

  • Upload Document: Add the NDA PDF or DOCX to the eSignature platform.
  • Place Fields: Insert signature, name, title, and date fields for each signer.
  • Authenticate Signers: Choose email, SMS code, or stronger authentication per risk level.
  • Audit & Store: Capture timestamps, IPs, and final signed copies with an audit trail.

Recommended Digital Workflow Settings for Mutual NDAs

Configure the signing workflow to balance signer convenience with appropriate identity verification and retention.

Field Configuration
Authentication Method Email link, SMS code, or KBA for high-risk transactions
Template Use Create reusable template with locked confidentiality clause text
Bulk Send Enable for repeat distributions when consistent terms apply
Retention Policy Set automatic archival and audit log retention per policy

Technical and Platform Considerations for eSigning NDAs

Ensure the signing platform supports secure storage, audit trails, and the authentication level required by your risk tolerance.

  • File Formats: PDF and DOCX accepted
  • Integrations: CRM and cloud storage connectors
  • Compliance: Audit trail and BAA support

Choose settings that preserve a complete record of execution and chain of custody for later enforcement or compliance reviews.

Key Dates and Deadlines to Track in a Mutual NDA

Specify and monitor effective dates, confidentiality survival, return deadlines, and obligations to avoid lapses or unintended disclosure windows.

Effective Date:

The MM/DD/YYYY when obligations commence; ties to limitations and retention.

Term Length:

Duration while agreement is in force, often two to five years unless otherwise stated.

Survival Period:

Length confidentiality survives post-termination, commonly 2–5 years or indefinite for trade secrets.

Return/Destruction Deadline:

Date by which receiving party must return or destroy materials after purpose ends.

Record Retention:

Internal retention period for signed copies and audit logs to meet compliance.

Common Mistakes When Preparing a Mutual NDA

  • Overly broad definitions that sweep in public or unrelated information, creating ambiguity and enforcement problems.
  • Failing to identify authorized recipients and permitted uses, which leads to accidental, unauthorized disclosure.
  • Neglecting to specify survival or return obligations, making post-termination duties unclear and difficult to enforce.
  • Using unsigned or improperly executed copies, or mismatched signer names, which can undermine enforceability.

Risks and Potential Consequences of an Incorrect NDA

Breach Damages: Monetary awards or equitable relief
Injunction: Court orders to stop disclosure or use
Loss of Trade Secret: Permanent loss of trade secret protection
Indemnity Exposure: Contractual liability for third-party claims
Reputational Harm: Damage to commercial relationships
Unenforceable Terms: Overbroad or ambiguous clauses struck down

Essential Information to Include on the Agreement

Party Names: Full legal entity or individual names
Effective Date: MM/DD/YYYY format
Confidential Definition: Specific categories or examples
Exclusions: Public or independently developed items
Permitted Use: Scope-limited purpose
Termination: Term length and survival clause

Real-World Examples of Mutual NDA Use

These short examples show practical scenarios where a mutual NDA supports secure information exchange and remote execution.

Optica Ventures LLC

Optica used mutual NDAs when sharing diligence materials with advisors during fundraising.

  • Simplified remote execution and review.
  • Brian Fitzgibbons observed that the interface is simple and easy-to-use for the team and for customers, enabling confidential exchanges without in-person meetings while maintaining a clear audit trail.

Fertility Centers of Illinois

Clinical partner discussions required patient data safeguards and workflows for secure signature capture.

  • Ensured HIPAA-aware handling.
  • John Butler praised responsive platform support and API flexibility, noting the importance of compliance, secure storage, and reliable signature evidence when sharing sensitive health-related information.

Vendor Pricing and Feature Comparison for eSigning NDAs

Compare baseline pricing and a few verified feature differences across common eSignature vendors; signNow is listed first per platform comparison guidance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical Tips for Accurate and Efficient Completion

Follow these drafting and execution habits to reduce disputes, speed execution, and preserve enforceability.

Be Specific and Narrow
Define confidential categories narrowly, and limit permitted use to a particular project or evaluation to reduce ambiguity and litigation risk.
Authorize Signers in Advance
Confirm each signer has authority and enter full legal names and titles to prevent later challenges to signature validity or scope.
Choose Governing Law Thoughtfully
Select a governing state with predictable contract law; align choice with where enforcement is most likely or where parties have meaningful connection.
Maintain an Audit Trail
Record timestamps, authentication method, and delivery receipts for each signer and preserve signed copies per retention policy.

FAQs and Troubleshooting for Mutual NDAs

Answers to common questions about e-signing, enforceability, notarization, revocation, and cross-jurisdictional concerns for mutual NDAs.


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