MWG Meeting Agenda

MWG Meeting Agenda

Meeting Information

Meeting Reference:

Meeting Date:    Start Time:    End Time (est.):

Chair / Facilitator:    Minutes Taker:

Recitals

WHEREAS, the Convening Organization and the Participating Members (collectively, the Parties) maintain a Management Working Group ("MWG") for structured coordination, review of initiatives, and decision-making relating to joint programs and shared objectives; and

WHEREAS, the Parties intend to document the agenda, procedures, and binding administrative terms that will govern the MWG meeting identified above, including scope of work to be addressed, payment for any convening services, confidentiality expectations, and procedures for recording actions and assigning responsibilities;

NOW, THEREFORE, the Parties agree to conduct the MWG meeting under the terms and agenda set forth in this document, and to carry out any subsequent deliverables in accordance with the Scope of Work and Payment Terms below.

Scope of Work

Purpose: The MWG meeting will consider the matters identified in the agenda, make determinations where authorized, assign action items, and document milestones necessary for ongoing workstreams. The Convening Organization will facilitate discussion and record meeting minutes.

Agenda Items

Listed time allocations are estimates. The Chair may adjust as necessary to achieve meeting objectives.

Attendance

Attendance Options: In person Virtual Hybrid

Meeting Outputs & Action Items

Assigned To:    Due:    Completed

Assigned To:    Due:    Completed

Payment Terms

When the Convening Organization charges a fee for convening, facilitation, or meeting-related deliverables, the following payment terms apply.

Term and Termination

This agenda and the administrative obligations described herein shall be effective for the period set by the Parties below, subject to earlier termination as provided.

Term Start Date:    Term End Date:

Confidentiality

All non-public information exchanged in connection with the MWG meeting, including materials, deliberations, minutes, and assigned work products, shall be treated as confidential by the Parties unless otherwise marked or agreed in writing. Each Party shall use confidential information only for the purposes of fulfilling obligations arising from this meeting and shall implement reasonable safeguards to prevent unauthorized disclosure.

The confidentiality obligations do not apply to information that (a) was rightfully in the receiving Party's possession prior to disclosure; (b) is or becomes publicly available other than by the receiving Party's breach; (c) is lawfully obtained from a third party having the right to disclose; or (d) is required to be disclosed by applicable law, regulation, or valid order of a court or governmental authority, provided that the receiving Party gives prompt notice where permitted and assists in seeking confidential treatment.

Confidentiality Acknowledgment: I acknowledge and agree to the confidentiality terms above.

Governing Law

This document and any disputes arising under or in connection with it shall be governed by and construed in accordance with the laws of the state or jurisdiction specified by the Convening Organization below.

Entire Agreement

This MWG Meeting Agenda, together with any attachments or written amendments signed by the Parties, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior oral or written understandings. No modification of this document is effective unless made in writing and signed by authorized representatives of the Parties.

Meeting Minutes & Records

Minutes will be prepared by the designated Minutes Taker and circulated to attendees within the timeframe agreed below. Minutes, decisions, and assigned action items shall be binding administrative records once approved by the Chair or otherwise as the Parties specify.

Next Meeting

Proposed Next Meeting Date:    Proposed Location:

Acknowledgment and Signatures

By signing below, the authorized representatives of the Parties acknowledge that they have read, understand, and agree to the agenda, Scope of Work, Payment Terms, Confidentiality obligations, and other provisions contained in this MWG Meeting Agenda.

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